Remote Quoting & Admin Specialist — Part-Time 20h

Hunt St Pty Ltd; Cairns Regional; Hybrid; AUD 9,500 - 11,000; Part time

Job summary

Hunt St Pty Ltd seeks a highly organized Quoting & Administration Assistant to support a growing stone fabrication business. This 100% remote, part-time contractor role focuses on preparing quotes from cabinetry plans, maintaining Fergus entries, and coordinating administrative tasks after quotes are accepted.

Approximately 30–60 quotes weekly with Excel templates and standard pricing processes. Training provided; long-term potential as knowledge grows.

Qualifications

• Experience in quoting, estimating, job costing or similar detail-oriented administration.
• Strong numerical skills and confidence with measurements, quantities and dimensions.
• High attention to detail and accuracy when entering data.
• Experience with high volumes of information and repetitive data entry.
• Strong Excel and computer skills.
• Ability to extract and interpret information from emails, plans and supporting documents.
• Experience with Fergus or similar trade/job management system is advantageous.

Responsibilities

• Review incoming emails and extract project plans, material and customer information to input into Fergus.
• Interpret cabinetry plans, input measurements and stone costs into Excel pricing sheet, then enter quotes into Fergus with plans attached.
• Help prepare approximately 30–60 quotes per week, ensuring accuracy before submission.
• Input data from accepted quotes into fabrication job cards with complete information.
• Coordinate stone orders: check slabs, create purchase orders, track orders in Excel, arrange freight, update job cards on arrival.
• Follow up on deposits and accepted quotes not yet scheduled for installation.
• Identify missing or inconsistent data and obtain clarifications from clients via email.
• Provide general administrative support and contribute to process improvements.

Skills

Quoting & estimating

Numerical skills

Attention to detail

Data entry

Excel

Fergus or similar system

Independent work

Organization

Tools

Excel

Fergus

Job description

Hunt St Pty Ltd seeks a highly organized Quoting & Administration Assistant to support a growing stone fabrication business. This 100% remote, part-time contractor role focuses on preparing quotes from cabinetry plans, maintaining Fergus entries, and coordinating administrative tasks after quotes are accepted.

Approximately 30–60 quotes weekly with Excel templates and standard pricing processes. Training provided; long-term potential as knowledge grows.