Registry Officer

Caruso; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Autonomy and impact

MacBook Pro workstation

5 weeks annual leave

Unlimited sick leave

Generous parental leave

Job summary

Caruso in Sydney is seeking a Registry Officer to manage investor onboarding, registry maintenance, and capital activity for private market funds. The role sits at the core of operations, ensuring records are accurate, compliant, and up to date, with collaboration across accounting, legal, and implementation teams on a modern AI-native platform.

You will validate onboarding docs, maintain registers, process capital activity, and generate investor communications while upholding AML/CTF compliance

Qualifications

• 2+ years in registry or investor services, ideally in fund administration or custody.
• Strong AML/KYC knowledge relevant to AU/NZ jurisdictions.
• Experience handling investor capital activity workflows.
• High attention to detail and organisational skills.

Responsibilities

• Oversee investor onboarding and AML/KYC validation.
• Maintain accurate investor registers and update details.
• Process capital calls, distributions, transfers and unit issues.
• Prepare investor notices and reporting correspondence.
• Ensure AML/CTF compliance and support audits.
• Track tasks with internal tools and escalate delays.
• Identify efficiency improvements and support automation.

Skills

Registry experience

AML/KYC

Attention to detail

Communication

Process improvement

Fast-paced environment

Job description

Caruso is the AI-native fund administration platform for private markets. We replace legacy systems with modern software and integrated services, helping fund managers save time, impress investors, and grow AUM.

Since launching just over two years ago, Caruso has grown rapidly to $80B+ in assets, 900+ funds, and 80,000+ investors on the platform. We just completed our Series A capital raise, and are looking for smart, ambitious people to help us build a global business.

Learn more at getcaruso.com.

Role summary

We’re looking for a Registry Officer to join our growing team in Sydney. You’ll play a critical role in managing investor onboarding, registry maintenance, and capital activity execution for a portfolio of private market funds.

This is a hands-on role that sits at the core of our operations—ensuring that investor records are accurate, compliant, and up to date. You’ll work closely with fund accounting, legal, and implementation teams, and be supported by a modern, AI-native platform designed to automate the manual work.

What you'll do:

• Investor Onboarding & AML/KYC

  Review and validate investor onboarding documentation (including AML/KYC) in line with regulatory and fund-specific requirements across AU/NZ jurisdictions.

• Investor Registry Management

  Maintain accurate investor registers, including updates to personal/company details, tax residency, banking instructions, and reporting preferences.

• Capital Activity Processing

  Support end-to-end execution of capital calls, distributions, transfers and unit issues/redemptions, including preparing investor notices and updating registry records.

• Communications & Reporting

  Generate and send investor correspondence including transaction notices, holding statements, confirmations and ad hoc letters. Ensure a high-quality investor experience.

• Compliance & Controls

  Ensure processes comply with AML/CTF laws, FATCA/CRS requirements, and trust deed or PDS specifications. Support audits and compliance reviews as required.

• Workflow Management

  Track tasks and workflows using internal tools and systems. Flag delays or exceptions early, and collaborate with other teams to resolve open items efficiently.

• Process Optimisation

  Identify opportunities to improve efficiency or quality of investor operations, and contribute to automation initiatives across the registry function.

What we're looking for:

• 2+ years of experience in a registry, investor services, or unit registry role — ideally within fund administration, managed funds, or custody

• Strong understanding of AML/KYC requirements, especially in Australia and New Zealand

• Experience handling investor capital activity workflows and working with investor registers

• High attention to detail and organisational skills

• Familiarity with registry platforms or transfer agency systems preferred

• Strong written and verbal communication skills

• Self-starter who enjoys process improvement and takes ownership of their work

• Experience working in a fast-paced or high-growth environment is a plus

Benefits

• A role with genuine autonomy, impact, and visibility inside a well-funded, high-growth business

• Industry-leading technology and a customer base of leading private fund managers

• New workstation (MacBook Pro, dual screens, AirPods Pro, accessories)

• 5 weeks annual leave after 2 years, 6 weeks after 3 years

• Unlimited sick leave

• Generous parental leave policies

  Applicants must have the legal right to work in Australia. We are unable to provide visa sponsorship for this role.