Recruitment Operations Coordinator (Hybrid)

SustainRecruit; City of Melbourne; Hybrid; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Hybrid work options available

Supportive team environment

Global recruitment group backing

Job summary

SustainRecruit in Melbourne is seeking a Recruitment Administrator to deliver high‑level administrative support across the recruitment lifecycle, ensuring a candidate‑friendly and compliant process.

The role involves posting vacancies, screening applications, coordinating interviews, onboarding and maintaining data in the ATS, with hybrid working options and a supportive, professional team.

Qualifications

• Strong administration or coordination experience.
• Excellent attention to detail and follow-through.
• Clear, professional written and verbal communication skills.
• Confidence managing multiple tasks and priorities.

Responsibilities

• Post job vacancies across SEEK, LinkedIn and company platforms.
• Manage recruitment inboxes and respond to enquiries promptly.
• Review applications and conduct initial candidate vetting.
• Handle applicant and candidate queries professionally.
• Coordinate interviews between candidates and hiring managers.
• Manage calendars and book meeting rooms (virtual and in-person).
• Prepare employment contracts and recruitment documentation.
• Conduct reference checks.
• Manage onboarding and compliance documentation for new starters and contractors.
• Maintain accurate data in the ATS and generate reports.

Skills

Administration

Coordination

Attention to detail

Communication

Multitasking

Systems

Tools

ATS

Job description

SustainRecruit in Melbourne is seeking a Recruitment Administrator to deliver high‑level administrative support across the recruitment lifecycle, ensuring a candidate‑friendly and compliant process.

The role involves posting vacancies, screening applications, coordinating interviews, onboarding and maintaining data in the ATS, with hybrid working options and a supportive, professional team.