Recruitment Coordinator

Riva Recruitment; Sydney; Hybrid; AUD 85,000 - 90,000; Part time

Benefits offered by this job

Private healthcare

Gym allowances

Wellness initiatives

Marriage leave

2 bonus days annually

Fully stocked kitchen

Job summary

Susquehanna is seeking a Recruiting Coordinator to join our Campus Recruiting Team in Sydney. You will support university recruiters across graduate programs in trading, technology, and Quant businesses, coordinating interviews, travel, and events while ensuring a smooth candidate experience.

The role emphasizes strong communication, organizational skills, and the ability to manage multiple priorities. The 6-month contract offers exposure to high-volume university recruitment in a leading global

Qualifications

• 1+ year of professional administrative experience or similar coordinating role.
• Excellent communication skills, both written and verbal.
• Strong organizational abilities and attention to detail.
• Ability to manage multiple tasks and adapt to changing priorities.

Responsibilities

• Build relationships with candidates, recruiters, and managers.
• Schedule and coordinate interviews and office tours, including travel as needed.
• Greet candidates and ensure a positive on-site experience.
• Maintain candidate records in the ATS and distribute feedback to the team.
• Support university recruiting events and reporting initiatives.

Skills

Administrative support

Event coordination

Communication skills

Time management

Tools

Outlook

Word

Excel

Job description

Susquehanna Recruiting Coordinator

Susquehanna is one of the largest proprietary trading firms in the world. We trade our own capital at our own risk and are experts in trading essentially all listed financial products and asset classes. For over 36 years, Susquehanna has been benefitting financial markets by providing liquidity and ensuring competitive prices for buyers and sellers. We handle millions of trading transactions around the world every day. We achieve this through building some of the most powerful trading technology in the financial industry. Beyond trading, Susquehanna is also active in global private equity, institutional brokerage, sports analytics, and structured capital.

Today, we have over 2,700+ employees in more than 15 global locations. Our Asia Pacific Headquarters are based in Barangaroo, Sydney, where we have a growing team of 270+ employees.

By joining our Campus Recruiting Team as a Recruiting Coordinator, you will be part of an energetic and motivated team that directly impacts the growth and success of our firm. You will support university recruiters focused on hiring top-tier talent for graduate programs in trading, technology, and Quant businesses as well as internship opportunities across the business.

This opportunity will allow you to leverage your strong communication skills as you will work directly with candidates, hiring managers, and Susquehanna interviewers. You will have the opportunity to learn the university recruiting process as well as develop a broad knowledge of Susquehanna’s business. To be successful in this role, you must be able to coordinate and prioritize multiple tasks simultaneously and manage last minute changes to schedules with professionalism and composure. We are seeking someone who is detail-oriented, organized, and able to think critically to facilitate the interview process for our university candidates.

In this role, you will:

• Build effective relationships with candidates, recruiters, and business managers
• Schedule and confirm phone and on-site interviews, including office tours, lunches, and desk rotations
• Coordinate travel accommodations for candidates
• Greet candidates and coordinate all on-site interviews; ensure a positive candidate experience for candidates
• Distribute resumes and interview feedback to recruiters, hiring managers, and members of the interviewing team
• Maintain candidate records in our Applicant Tracking System (ATS)
• Manage phone calls and inquiries from candidates or internal employees
• Maintain and improve procedures for all areas of responsibility from simple process enhancements to larger initiatives
• Facilitate university recruiting dinners and/or events, including networking/social events for the summer internship program
• Manage additional projects such as reporting, researching universities and/or on-campus events, etc.

What we’re looking for

• Minimum of one (1) year of professional experience as an administrative assistant, or experience in an event planning, coordination or similar role required; prior experience assisting a Human Resources and/or University Recruiting team preferred
• Ability to work collaboratively and effectively in a dynamic and fast-paced team environment, required
• Excellent oral, written, and telephone communication skills are essential
• Ability to creatively solve and present good solutions to problems, required
• Superior time management and organizational skills, required
• Exceptional attention to detail, critical
• Ability to maintain highly confidential information, critical
• Willingness to work additional hours, when necessary, essential
• Strong proficiency working in Outlook or other scheduling systems, Word, and Excel, required
• Ability to travel locally, on a limited basis, preferred

What’s in it for you

• Our flat hierarchy enables you to drive meaningful impact, by leveraging your expertise and taking ownership.
• Ability to add a lot of impact, as this is a highly valued recruitment role by the firm as you are directly attracting and engaging the next generation of Susquehanna’s top talent!
• Private healthcare and gym allowances, plus wellness initiatives.
• Additional leave entitlements including marriage leave and 2 bonus days annually.
• Fully stocked kitchen, with daily breakfast and lunch.
• Regular social, sporting and community events including annual poker tournament.
• Matched donations and corporate discounts.
• Explore our benefits and culture: link

Equal Opportunity Statement

We encourage applications from candidates from all backgrounds, and we welcome requests for reasonable adjustments during the recruitment process to ensure that you can best demonstrate your abilities.

Location & Contract

North Sydney – 6-month contract

Salary range $85,000 - $90,000 + Super depending on experience

NSW State Government | Based in Parramatta with 2 days WFH

ASAP start temporary assignment with a potential for a 12-month FTC