Records Project Officer

UNSW Employees, Location, Alumni; Sydney; On-site; AUD 70,000 - 95,000; Full time

Job summary

UNSW is seeking a Records Project Officer to join the B21 Repository Decant project team. The role focuses on evaluating retention requirements, preparing reports, and coordinating with stakeholders to action disposal or transfer of records held in the university’s B21 storage facility.

The successful candidate will interpret retention rules, advise on which records should be disposed of, and collaborate with various teams to achieve compliant outcomes.

Qualifications

• Excellent written and verbal communication skills with high attention to detail.
• Experience interpreting and applying State Records NSW retention policies.
• Ability to interpret complex policies and procedures.
• Ability to work independently and take initiative.
• Proven time management and multi-task handling abilities.

Responsibilities

• Appraise and transfer records from the B21 storage facility.
• Assist the Records Project Supervisor to meet project objectives.
• Advise stakeholders on records for immediate disposal to comply with retention rules.
• Communicate with internal/external stakeholders to obtain approvals for removal.
• Collaborate with subject matter experts and other project teams to ensure outcomes.
• Interpret rules and legislation to determine minimum retention requirements.

Skills

Communication skills

Attention to detail

Policy interpretation

Initiative

Time management

Job description

• One of Australia’s leading research & teaching universities
• Vibrant campus life with a strong sense of community & inclusion
• Enjoy a career that makes a difference by collaborating & learning from the best

A Records Project Officer will work as a member of the B21 Repository Decant project team that has been created to evaluate retention requirements for records, preparing reports based on these evaluations, and coordinating with the project team and key stakeholders to action record disposal or transfer.

This role will:

• Effectively participate in the process of appraisal and subsequent transfer of records held in the University’s B21 storage facility.
• Support the activities of the Records Project Supervisor as directed to realise the project’s objectives.
• Advise the project team and relevant stakeholders on which records should be subject to immediate disposal to ensure compliance with the above legislation, which require transfer, and maintain accurate reports to document this advice.
• Effectively communicate with key stakeholders, both internal and external to the project, to receive approval to progress the removal of records from the storage facility.
• Collaborate effectively with subject matter experts where necessary, and other related University project teams and business initiatives to ensure the delivery of effective outcomes, including the identification and transfer of State and University archives.
• Display a high level of ability to interpret relevant rules and legislation that determine the minimum retention requirements for records based on the activity they document.

A person engaged is generally expected to have the following skills and experience:

• Previous experience in interpreting and applying State Records NSW, Retention and Disposal Authorities to business records would be highly valued though not essential.
• Excellent written and verbal communication skills, with a high level of attention to detail for deliverables produced and the ability to take initiative and work independently when required.
• Demonstrated experience in interpreting and applying complex policies and procedures.
• Demonstrated success working effectively and collaboratively on initiatives with a range of people at different levels within an organisation.
• Excellent time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative.

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.

For any inquiries, please contact Richard Buckley, Manager Records & Archives at [e-mail] or 02 9385 2858.