Record Digitisation and Forms Officer

ACT Health; Canberra; On-site; AUD 96,000 - 101,000; Full time

Benefits offered by this job

Salary Packaging

Flexible working conditions

Employee Assistance Program

Onsite Physiotherapists

Competitive pay and conditions

Job summary

ACT Health, Canberra Health Services, is seeking a Records Digitisation and Forms Officer to manage the Clinical Forms Register and lead the digitisation of clinical records. You will coordinate form design, development and approval processes, ensuring compliance with privacy rules and Australian Standards.

The role involves liaising with external stakeholders to integrate forms into the Digital Health Record and supporting health information services across CHS facilities.

Qualifications

• Experience with health record management and privacy legislation.
• In-depth knowledge of Australian Standards.
• Ability to coordinate with external stakeholders on digitisation.

Responsibilities

• Maintain the Clinical Forms Register.
• Coordinate design, development, review and approval of clinical forms and templates.
• Liaise with external stakeholders on digitisation and integration of forms in the Digital Health Record.
• Apply Australian Standards and privacy procedures in daily workflows.

Skills

Record management

Data digitisation

Privacy compliance

Stakeholder coordination

Education

Health Information Management degree

Job description

Employment Type: Full Time, Temporary 3 - 6 months with possibility of extension and or permanency
Classification: Administrative Service Officer Level 5 (PN 444252)
Salary: $95,722 - $100,956 (Plus 12.5% Super)
Location: Canberra Health Services
Section: Decision Support Unit
Closing Date: 23 September 2026

What can we offer you:

• Competitive pay rates and excellent working conditions within a tertiary hospital.
• Salary Packaging with many options that provide full fringe benefits tax concessions.
• Flexible working conditions.
• Access to Employee Assistance Program.
• Access to onsite Physiotherapists.

About the Role:

The Decision Support Unit is led by an Executive Group Manager reporting to the Chief Finance Officer within Canberra Health Services.

The DSU plays a key role in promoting accountability to achieve strategic goals and building organisational capability to align Activity Based Funding and Operational Planning. The DSU also provides ICT Services for CHS, data quality, Health Information Services, and decision support services to enable operational and non-operational planning and quality reporting.

Health Information Services supports a wide network of tertiary health services, including The Canberra Hospital, University of Canberra Hospital, North Canberra Hospital, Mental Health, Justice Health, Alcohol and Drug Services, Walk in Centres, Community Health Centres and specialist outpatient services. Health Information Services provides a range of functions, including scanning, health record management, release of information, patient identifier maintenance, chart correction, health record forms design and managing access to personal health information to facilitate patient care follow-up, quality improvement, education and hospital management purposes.

The Record Digitisation and Forms Officer is responsible for maintaining the Clinical Forms Register and coordinating the design, development, review and approval of clinical records forms and templates. This includes coordinating and liaising with external stakeholders on the digitisation and integration of forms in the Digital Health Record.

This position requires an in-depth working knowledge of Australian Standards, as well as all procedures related to health record management and legislation around privacy.

Please note prior to commencement successful candidates will be required to:

Our Vision: creating exceptional health care together

Our Role: to be a health service that is trusted by our community

Our Values: Reliable, Progressive, Respectful and Kind

CHS is committed to workforce diversity and to creating an inclusive workplace. As part of this commitment, we welcome applications from all diversity groups. Aboriginal and Torres Strait Islander peoples, people with disability and people who identify as LGBTQIA+ are particularly encouraged to apply.

If you would like further information regarding this opportunity, please contact Shannon Reeves on (02) 5124 4*** or at **************@act.gov.au.