Receptionist Toorak (Casual)

Geelong Grammar School; Melbourne; On-site; AUD 34,000 - 44,000; Full time

Job summary

Geelong Grammar School in Melbourne invites applications for a Casual Receptionist at our Toorak campus. You will manage a welcoming reception, answer calls, register visitors, and provide professional administrative support in a busy school environment.

The role requires prior front-desk experience, strong customer service, and familiarity with Microsoft Teams or cloud phone systems. A Victorian Working with Children Check is required; confidentiality and accuracy are essential.

Qualifications

• Casual receptionist with front-desk experience in a busy environment.
• Strong customer service and professional communication.
• Ability to manage multiple priorities with accuracy.

Responsibilities

• Manage and maintain a professional, welcoming, and highly efficient Reception area.
• Answer, screen, and direct all incoming telephone calls.
• Welcome, assist, and register visitors, contractors, and delivery personnel.
• Accurately maintain and update confidential student and staff records.
• Coordinate ordering and maintenance of office supplies.
• Provide a range of administrative support services to Campus staff.

Skills

Reception experience

Customer service

Multitasking

Education

Reception/Administration qualification

Tools

Microsoft Teams phone

Job description

Geelong Grammar School is one of the world’s leading co-educational boarding and day schools. Offering exceptional educational opportunities across four campuses from Early Learning to Year 12, Geelong Grammar School is committed to making a positive difference for students, staff, and the community. We believe in prioritising wellbeing, adventure, creativity, and academic rigour, and we value wisdom.

About the role

For those interested in immersing themselves in a professional and aspirational environment that supports your success and ongoing learning and development, we welcome applications for a Casual Receptionist at our Toorak campus.

The successful applicant will demonstrate exceptional professionalism, outstanding customer service skills, meticulous attention to detail, and the ability to manage multiple priorities with accuracy and efficiency in a fast-paced school environment.

What you will be doing

• Manage and maintain a professional, welcoming, and highly efficient Reception area.
• Professionally answer, screen, and direct all incoming telephone calls.
• Welcome, assist, and register visitors, contractors, and delivery personnel.
• Ensure the Reception area is presented to an exceptional standard at all times.
• Provide a warm and professional first point of contact for visitors, including Casual Relief Teachers (CRTs), contractors, and members of the wider community.
• Prepare, format, and produce a range of documents, correspondence, and communications with exceptional attention to detail.
• Accurately maintain and update confidential student and staff records.
• Coordinate the ordering, monitoring, and maintenance of office supplies.
• Manage the distribution of mail, newsletters, parcels, and deliveries, and process outgoing mail.
• Provide a range of administrative support services to members of the Campus as required.
• Support emergency procedures and response processes as required.
• Support the daily organisation of the campus in collaboration with the Deputy Head of Campus

What we are looking for

• Relevant reception and administration qualifications and experience
• Experience working within a busy front desk in a customer-facing role
• Knowledge of Microsoft Teams phone or cloud-based telephone systems
• Current Victorian Working with Children Check (Employment)

Applications close at 12:00pm Friday the 30thofOctober 2026. Applications will be viewed as they are received, early applicants are encouraged.

Geelong Grammar School is committed to the safety of all students and has a zero tolerance of student abuse.

The School’s Student Safeguarding Framework, which includes the Student Safeguarding Strategy, Student Safeguarding Policy and Student Safeguarding Code of Conduct, is available on theGGS website, under ‘Student Safeguarding’.The School expects that all staff members (and School Community members) comply with the Student Safeguarding Framework policies and procedures and theChild Safe Standards, as applicable to their role. Any queries in respect of this Framework or the School’s expectations should be directed to************@ggs.vic.edu.au.