Receptionist - Ongoing - Full Time

Loyola College; Melbourne; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Competitive remuneration

Health and wellbeing initiatives

Collaborative team environment

Job summary

Loyola College in Melbourne is seeking a Receptionist to manage both the main and student receptions, answer telephone inquiries, and promote a positive approach with everyone contacting the College. The role requires strong interpersonal skills and the ability to work under pressure while remaining composed in dealing with the Loyola community.

Occasional administrative duties will include typing, filing, mail handling, consent permissions via Consent2Go, and coordinating stationery orders.

Qualifications

• Strong interpersonal skills and a positive approach when interacting with the Loyola community and the public.
• Ability to handle enquiries efficiently and professionally via reception and telephone.
• Organised and capable of multitasking in a busy school environment.

Responsibilities

• Maintain up to date knowledge of school events and activities.
• Provide reception services for general and student reception as required.
• Manage incoming telephone calls, enquiries and messages with timely responses.
• Record student late arrivals and early departures.
• Undertake general administrative duties including typing, photocopying, filing and document preparation.
• Support reception and administrative staff to ensure efficient daily operations.
• Manage incoming and outgoing mail.
• Coordinator for Consent2Go permissions administration.
• Coordinate ordering and management of office stationery supplies.
• Prepare, print, envelope and distribute whole-school correspondence.
• Maintain office emails, including forwarding to recipients.

Skills

Interpersonal communication

Telephone etiquette

Customer service

Job description

The Receptionist reports to the Business Manager and is responsible for the efficient operation of the main reception. This primarily involves attending to enquiries at the general and student receptions and answering telephone enquiries. The role requires a person with strong interpersonal skills and an ability to promote a positive approach to anyone that contacts the College both in person and over the telephone. Also, the role requires a person that can work under pressure but at the same time remain composed in dealing with the Loyola community and the public.

Key Responsibilities

• Maintain up to date knowledge and awareness of school events and activities.
• Provide reception services, including general and student reception coverage as required.
• Manage incoming telephone calls, enquiries and messages, ensuring timely and professional responses.
• Record student late arrivals and early departures.
• Undertake general administrative duties, including typing, photocopying, filing and document preparation.
• Support reception and administrative staff to ensure efficient daily operations.
• Manage incoming and outgoing mail.
• Administer student permissions through Consent2Go.
• Coordinate the ordering and management of office stationery supplies.
• Prepare, print, envelope and distribute whole-school correspondence.
• Maintain office emails, including forwarding to the intended recipients.
• Perform other administrative duties as directed.

What we offer

At Loyola College, we are committed to providing a supportive and rewarding work environment for our employees. We offer a range of benefits, including:

• Competitive remuneration and opportunities for professional development
• Access to a range of health and wellbeing initiatives
• A collaborative and collegial team environment

About us

Loyola College is a co-educational Catholic secondary school with a proud history of academic excellence and a strong focus on nurturing the holistic development of our students. We are committed to creating a welcoming and inclusive community where all learners can thrive.

Loyola College is committed to promoting the safety and wellbeing of all children.

Details

Commencing:Term 4 - 2026

Duration:Ongoing

Job applications close: Friday 9 October 2026 @ 9:00am

The Position description is available to download from the College website: www.loyola.vic.edu.au