Receptionist

Stantec; Perth; On-site; AUD 50,000 - 65,000; Full time

Benefits offered by this job

Mentoring

Development opportunities

Social club

Professional memberships

Salary continuance insurance

Wellbeing programs

Job summary

Stantec is seeking a dedicated receptionist to be the welcoming hub of the Perth office. You will answer calls, greet visitors, manage bookings, and support the Shared Services team with a range of administrative tasks.

This full-time role covers day-to-day reception duties, couriers, supplies, IT/AV support, and event coordination, contributing to a safe, efficient workplace for staff and clients alike.

Qualifications

• Previous administration or reception experience
• Customer service background valued (retail/hospitality)
• Excellent communication and organisational skills
• Proficient in Microsoft Office; quick to learn internal systems

Responsibilities

• Welcoming clients/visitors and answering calls professionally
• Keeping reception and kitchen areas tidy and presentable
• Managing meeting room bookings, setups, and refreshments
• Handling couriers, mail, and packages
• Ordering and maintaining office and kitchen supplies
• Providing basic IT/AV and office support
• Coordinating maintenance and reporting building issues
• Supporting onboarding/offboarding and access card management
• Organising catering, internal comms, and small team events
• Assisting with formatting, printing, and document preparation
• Booking travel and reconciling expenses
• Providing general admin support to the team
• Maintaining filing systems
• Assisting with office safety checks and HSSE communications
• Managing PPE stock and distribution
• Ensuring a clean, safe, and well-organised workplace

Skills

Reception

Administration

Customer service

Communication

Attention to detail

Confidentiality

Tools

Microsoft Office

Job description

Receptionist - (260000NU)

Description

The office receptionist is instrumental in ensuring an efficient, safe, and welcoming workplace for staff, clients and visitors. You will be the ‘go-to’ person located at the ‘hub’ of the office.

You will carry out duties and tasks related to reception functionalities including handling telephone calls and enquiries, meeting and greeting visitors, coordinating postage and couriers and facilitating resources, meetings and room bookings.

In addition, the office receptionist is responsible for additional administrative tasks - as required, to assist the Shared Services team and local team.

Please note this is a full-time position from Monday to Friday.

Day to day tasks would involve:

• Welcoming clients/visitors and answering calls professionally
• Keeping reception and kitchen areas tidy and presentable
• Managing meeting room bookings, setups, and refreshments
• Handling couriers, mail, and packages
• Ordering and maintaining office and kitchen supplies
• Providing basic IT/AV and office support
• Coordinating maintenance and reporting building issues
• Supporting onboarding/offboarding and access card management
• Organising catering, internal comms, and small team events
• Assisting with formatting, printing, and document preparation
• Booking travel and reconciling expenses
• Providing general admin support to the team
• Maintaining filing systems
• Assisting with office safety checks and HSSE communications
• Managing PPE stock and distribution
• Ensuring a clean, safe, and well-organised workplace

To be successful for this role you'll need:

• Previous experience in an administration, reception role
• Customer service background (retail/hospitality) also highly regarded
• Excellent communication and organisational skills
• Proficient in Microsoft Office; quick to learn internal systems
• Attention to detail and initiative in identifying and resolving issues
• Ability to handle confidential information professionally

What we offer

Along with a competitive salary, we offer many other benefits to ensure your professional development & wellbeing is ongoing

• Option to purchase additional annual leave (up to 4 weeks)
• Mentoring for your own development and the opportunity to mentor others
• A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables
• Active social club with regular activities
• Professional memberships & Global developing professionals network
• Salary Continuance Insurance (SCI)
• Mental health and wellbeing programs & Employee Assistance Program; and
• Service recognition awards

About Stantec

The Stantec community unites over 34,000 employees working in 450 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life.

Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.

Culture

Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee groups for women, LGBTQI , neurodiversity, and more! Our employees play sport, fundraise, volunteer, learn, and have fun together.

We are committed to reconciliation and to building respectful relationships with Aboriginal and Torres Strait Islander peoples. We’re better together when different perspectives are welcomed and valued, and we’re committed to a workplace where everyone can belong and thrive. If you need any adjustments to participate in our recruitment process, please let us know.

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans

Primary Location : Australia-Western Australia-Perth

Organization : BC-3074 Shared Services-AU Perth WA

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time