Reception & Facilities Assistant

Gilbert + Tobin; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Additional annual leave

Subsidised gym membership

Exclusive discounts

Regular team gatherings (monthlyFriday

birthday celebrations and dinners

Job summary

Gilbert + Tobin in Melbourne is seeking a full time Office Assistant to join the Services team, helping keep the Melbourne office running smoothly, front of house support, meeting room prep, and general office coordination.

You will work across day-to-day tasks, assist with events, ensure a clean, welcoming environment, and back up Executive Assistants when needed, with a flexible, team-oriented culture at a leading Australian law firm.

Qualifications

• Previous experience in office support, reception, hospitality or a similar hands-on role.
• Proactive, practical approach and willingness to help wherever needed.
• Pride in maintaining clean, well-presented spaces and strong organisational skills.
• Excellent communication and friendly, professional demeanor.
• Proficient with Microsoft Office and able to learn new systems.

Responsibilities

• Support day-to-day running of the office, ensuring a welcoming and professional environment.
• Prepare, set up and clear meeting rooms; manage kitchens and shared spaces.
• Assist with reception duties, greeting clients and answering general inquiries.
• Coordinate internal meetings, firm functions and client events.
• Provide general administrative assistance and cover for Executive Assistants when required.
• Contribute to workplace health and safety activities.

Skills

Office support

Reception

Customer service

Team player

MS Office

Tools

Microsoft Office Suite

Job description

Gilbert + Tobin in Melbourne is seeking a full time Office Assistant to join the Services team, helping keep the Melbourne office running smoothly, front of house support, meeting room prep, and general office coordination.

You will work across day-to-day tasks, assist with events, ensure a clean, welcoming environment, and back up Executive Assistants when needed, with a flexible, team-oriented culture at a leading Australian law firm.