Reception and Administration Coordinator

LiveHire Limited; City of Melbourne; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Salary Packaging & Novated Leasing

On-site Car & Bike Parking

Onsite fitness facilities

Job summary

Bayside Health is seeking a Reception & Administration Coordinator to lead the reception area for The Alfred Foundation and support administrative functions and fundraising activities. The role requires coordinating visitor services, phone inquiries, and donor communications within a busy hospital environment.

Applicants should have at least three years in a similar role, outstanding interpersonal skills, and proficiency with Microsoft 365; Salesforce experience is desirable.

Qualifications

• Minimum of three years in a similar administrative/support role.
• Exceptional interpersonal and customer service skills are essential.
• Ability to multitask, prioritize, and remain calm under pressure.

Responsibilities

• Manage the reception area: greet visitors, answer phones, and direct inquiries.
• Oversee administrative functions for The Alfred Foundation and support fundraising/communications tasks.
• Coordinate with donors and suppliers, assist with events and communications.

Skills

Interpersonal skills

Customer service

Multitasking

Tech-savvy

Tools

Microsoft 365

Salesforce

Job description

Bayside Health

Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.

• Ongoing Appointment
• Full time - 80 Hours + ADO (1.0 EFT)
• Classification: Managers and Administrative Worker Grade 2(HS2)
• Located at The Alfred

The Department

The Alfred hospital is a Melbourne icon. For more than 150 years it has been providing leading health care services to the people of Victoria and beyond. The Alfred Foundation creates and nurtures philanthropic partnerships between the community and The Alfred, generating funds that lead to better health care.

The Role

Reporting to the Administration Manager, the Reception & Administration Coordinator is a pivotal role with responsibility for organisational administrative functions and is the public facing role of The Alfred Foundation.

Specifically, the role runs the reception area (including greeting all visitors and answering the phone) and oversees the administrative functions for The Alfred Foundation. The role is also responsible for providing support for fundraising and communications functions including event support, corresponding with donors and liaising with suppliers.

Skills

A minimum of three years’ experience in a similar role with experience in providing administrative support is essential. Exceptional interpersonal and customer service skills combined with a professional and mature disposition are critical in this position. You will be able to manage multiple tasks at once, prioritize your time and remain calm under pressure.

A high level of proficiency in Microsoft 365 including Word, PowerPoint, Excel and Outlook, and a high degree of comfort with technology generally is required.

Experience with CRM databases, particularly Salesforce, is desirable.

Benefits

• Salary Packaging & Novated Leasing through Maxxia.
• On-site Car & Bike Parking (Subject to Availability)
• Fantastic onsite fitness facilities at The Alfred through ProSport Health and Fitness.
• Child Care Services at The Alfred managed by KU Children’s Services

Applications Close: 11pm AEST, wednesday 14th of October 2026

Any queries please contact Leonie Prendergast or Marlo Newton at The Alfred Foundation on 03 9076 3222 or email [e-mail]

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.