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eTeach UK Limited; Ipswich City; On-site; AUD 34,000 - 45,000; Full time

Benefits offered by this job

Company pension

Life Assurance

Employee Discount Scheme

Job summary

Polaris Education in Ipswich is seeking a School Administrator to join a supportive, collegiate team. You will provide front-desk reception, manage calendars, handle communications, and support safeguarding and pupil welfare across a small school environment.

You will maintain administrative systems, coordinate logistics, and assist with budgets and expenditure while promoting a positive, inclusive school culture and ensuring confidentiality at all times.

Qualifications

• Excellent interpersonal and written and verbal communication skills.
• Knowledge of child protection and safeguarding practices.
• Excellent organisational skills with systematic workload management.
• Excellent time-management and prioritisation abilities.
• Experience developing systems and processes.
• Full working knowledge of SIMS.
• Ability to relate well to children and adults.
• Ability to work effectively in a team and on own initiative.
• Ability to manage budgets and monitor expenditure.
• Ability to maintain confidentiality and handle information appropriately.

Responsibilities

• Promote safeguarding and welfare of all pupils and visitors.
• Promote and act on initiatives to improve quality of life and wellbeing for pupils and staff.
• Provide a warm welcome for parents, visitors and colleagues and manage reception duties.
• Accurately maintain the shared calendar and update school information.
• Provide refreshments for visitors.
• Work at parents' evenings and other evening events as required.
• Maintain an effective resource-ordering process and follow up on orders.
• Inform relevant staff when deliveries arrive and distribute post.
• Arrange ID cards for all new starters and governors.
• Liaise with transport services and taxi suppliers for pupil transport.
• Support education staff in providing work experience opportunities for pupils.
• Provide full administrative support to the Headteacher and management team.

Skills

Interpersonal skills

Communication skills

Time management

Organisational skills

Budget management

Confidentiality

Teamwork

Child safeguarding

Work under pressure

Initiative

Learning mindset

Tools

SIMS

Job description

Polaris Education - Redstone Hall School

School Administrator

Contract: Full Time, Term Time Only

Hours: 37.5 hours per week

Benefits

• Company pension
• Life Assurance
• Employee Discount Scheme

Are you ready to join a supportive and nurturing community that works together to achieve the very best outcomes for its pupils? If so, our new school in Ipswich could be the perfect place for you to develop your career and make a real difference to the lives of children and young people.

About the School

Located in Ipswich, Suffolk, our new school offers a safe and supportive environment for up to 30 pupils aged 5-18.

Our school forms part of the Polaris Community, which has been passionately improving the lives of young people for over 30 years, alongside our growing portfolio of schools across the UK.

We're incredibly proud that 100% of our inspected education services have been rated Good or Outstanding by Ofsted.

Role Responsibilities

• Promote the safeguarding and welfare of all pupils and visitors
• Promote and act on initiatives to improve quality of life and wellbeing for pupils and staff

Reception

The School Administrator will provide a warm welcome for parents, visitors and colleagues and deal with their requests in an efficient and professional manner.

Key Tasks and Activities

• Answer the telephone in a friendly, professional and efficient manner and record and pass on messages as appropriate
• Ensure visitors sign in, sign the safeguarding disclaimer and are provided with a visitor's badge
• Accurately maintain the shared calendar and update school information
• Provide refreshments for visitors
• Work at parents' evenings and other evening events as required
• Maintain an effective resource-ordering process, keeping orders up to date and following up where appropriate
• Inform the relevant staff member when deliveries arrive
• Distribute internal and external post and correspondence as appropriate
• Arrange ID cards for all new starters and governors for the school
• Liaise with transport services and taxi suppliers as necessary to support pupil transport
• Support education staff in providing work experience opportunities for pupils

Administration

Provide full administrative support to the Headteacher, School Management Team and all other education staff at the school.

Key Tasks and Activities

• Produce letters and memorandums
• Undertake filing and photocopying and assist users with the operation of the photocopier, including changing inks and attempting to resolve issues
• Be responsible for the maintenance and monitoring of the photocopier

Requirements

• Excellent interpersonal and written and verbal communication skills
• Knowledge and understanding of child protection and safeguarding practices and protocols
• Excellent organisational skills with a systematic approach to workload management
• Excellent time-management, planning and prioritisation skills
• Experience of developing systems and processes
• Excellent understanding of SIMS
• Ability to work within allocated budgets and monitor expenditure
• Full working knowledge of relevant policies, codes of practice and legislation
• Ability to relate well to children and adults
• Ability to work constructively as part of a team, understanding school roles and responsibilities and your own position within these
• Ability to identify your own learning and development needs and actively seek learning opportunities
• Ability to maintain confidentiality and handle information appropriately
• Ability to work under pressure
• Ability to work on your own initiative

The successful candidate will be required to complete an enhanced DBS check, the cost of which will be met by Polaris Education.

Polaris Education is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates.

Polaris Education is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment.