Rail Access Administrator/Coordinator

UGL Pty Limited; Orange City Council; On-site; AUD 90,000 - 120,000; Full time

Job summary

UGL Transport seeks a Contract Administrator to manage access arrangements and permits for third party works on rail assets. Based in NSW, you will join a small team to ensure compliant, timely processing of applications and maintain accurate records.

Key duties include issuing permits, coordinating with Infrastructure and Maintenance teams, liaising with engineers and consultants, and documenting risks and processes to support network safety and project quality.

Qualifications

• Experience in a Contract Administration process environment.
• Proficient with Microsoft Office Suite and record management systems to produce reports.
• Experience in a small team environment performing administration.
• Strong interpersonal and written communication skills.
• Ability to work in a team and manage stakeholders.

Responsibilities

• Contribute to a small team to receive and process third party works access requests as per documented procedures
• Issuing of permits, documentation and updating records
• Coordinate with Infrastructure and Maintenance team as required
• Liaise directly with engineers, design consultants, other organisation principals to resolve issues
• Ensure that all project works at interface zones are carried out in accordance with quality, environmental, and safety management plans.
• Identify and recognise risks prior to work commencing and communicate to relevant stakeholders to ensure all risks and management options are identified
• Ensure that any proposals do not negatively impact on network safety, integrity and/ or operations
• Ensure that all recommendations are documented, evidenced and supported by the appropriately qualified Stakeholders
• Build strong internal and external stakeholder management through positive, proactive and professional communication to keep key people informed as to the process, progress and issues related to non-compliance of applications as required
• Communication with third parties as to compliances and non-compliances
• Provision of detailed information as to process of approval and requirements necessary for approvals

Skills

Interpersonal communication

Written communication

Teamwork

IT skills

Tools

MS Visio

MS Excel

MS Project

Record management systems

Job description

At UGL Transport, we don't just build and maintain transport infrastructure - we help shape safer, more connected and more sustainable communities. Our people play a meaningful role in delivering essential services that make everyday life better, now and into the future. We work alongside leading global organisations, government bodies and public institutions, using innovative and sustainable technologies across the transport sector. Just as importantly, we foster a culture where people feel respected, supported and empowered to grow. Who Is UGL Regional Linx? UGLRL is a wholly owned subsidiary of UGL. We are headquartered in Orange, NSW and operate several regional depots throughout the state. UGLRL is committed to creating and maintaining job opportunities for people in regional and rural communities. More than 80% of our UGLRL workforce is located along the CRN. Our workforce understands what it means to be regional and is committed to the needs of our customers, passengers and communities. The CRN Country Regional Network ensures the safe movement of people and goods throughout the regions of NSW, and links Sydney to many of the State’s important regional centres. UGLRL is proud to be entrusted with the operations and maintenance of this important piece of rail infrastructure.

Job Purpose

Managing the access arrangements and permits to authorise and enable third parties to undertake works on the rail assets.

Key Responsibilities

• Contribute to a small team to receive and process third party works access requests as per documented procedures
• Perform the Issuing of permits, documentation and updating records
• Coordinate with UGLRL Infrastructure and Maintenance team as required
• Liaise directly with internal and external professionals (engineers, design consultants, other organisation principals) as a means of providing efficient resolution to application issues
• Ensure that all project works at interface zones are carried out in accordance with quality, environmental, and safety management plans.
• Identify and recognise risks prior to work commencing and communicate to relevant stakeholders to ensure all risks and management options are identified
• Ensure that any proposals do not negatively impact on UGLRL-CRN and TfNSW’s network safety, integrity and/ or operations
• Ensure that all recommendations are documented, evidenced and supported by the appropriately qualified Stakeholders
• Build strong internal and external stakeholder management through positive, proactive and professional communication to keep key people informed as to the process, progress and issues related to non-compliance of applications as required
• Communication with third parties as to compliances and non-compliances
• Provision of detailed information as to process of approval and requirements necessary for approvals

Qualifications

• Experience in a Contract Administration process environment (Desirable)
• Ability to utilise Microsoft Office Suite (including Visio, Excel and MS Project) and record management systems to produce reports and record information to required standards.
• Experience working in a small team environment performing administration and associated activities, along with an understanding of the application of policies and procedures.
• Demonstrated interpersonal communication skills and the ability to work as a member of a team.
• Demonstrated written communication and IT skills.

Our Commitment to Diversity

At UGL Transport, diversity isn't a statement - it's part of how we work. We value different perspectives, experiences and ways of thinking, and we know our teams are stronger because of them.

We are proud to be an Equal Opportunity Employer and warmly encourage applications from women, people with disability, Aboriginal & Torres Strait Islander peoples, mature aged professionals and individuals from culturally diverse backgrounds.

Please note: relevant pre-employment checks will be conducted, including a national criminal history check and pre-employment medical .

Ref:268963