Quality Systems Administrator

UGL; Logan City; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

16 weeks paid parental leave

Salary continuance insurance

Medibank health insurance

Individual Development Plan

Wellness Program with AIA Vitality

OneRewards discount program

Job summary

UGL is seeking a Quality & Systems Specialist to join the Logan Gold Coast Faster Rail project. You will administer the Project Information, Reporting and Quality Systems to ensure compliance and effective information governance.

Reporting to the Quality & Completions Manager, you will configure Project Systems, maintain governance, and develop Power BI reports and dashboards to support performance monitoring and decision-making on this major rail program in Queensland.

Qualifications

• Degree in Engineering or Science or related field.
• ISO 9001 Quality Management Systems training (Preferred).
• Minimum three years of construction experience with information and quality management.
• Experience configuring InEight Document workflows and permissions.
• Experience developing Power BI reports and dashboards from project data sources.
• Experience managing Power BI Workspaces, Apps and user access.
• Experience administering Microsoft 365 groups and shared mailboxes.
• Ability to analyse data from multiple project systems to produce insights.

Responsibilities

• Demonstrate a personal commitment to the Alliance Quality Principles and Management System requirements.
• Configure, administer and maintain Project Systems and Information Systems for data, document and record management.
• Develop, maintain and publish Power BI reports and dashboards using data from project systems.
• Administer the Power BI Workspace, including report publication and access control.
• Provide guidance on Power BI reporting and information systems to project personnel.
• Manage distribution groups, shared mailboxes and project email distribution accounts.
• Identify reporting and information management improvement opportunities with stakeholders.
• Develop process flows and guides for the Project Quality Management System.

Skills

Data analysis

Reporting

Information governance

System administration

Education

Engineering/Science degree

Trade qualification in construction/IT

Tools

InEight Document workflows

Power BI

SharePoint

Microsoft 365

Outlook

Job description

At UGL, we are delivering some of Australia’s most significant infrastructure projects across rail, power, renewables, defence, resources, water and telecommunications. We are committed to building a better future through innovation, engineering excellence and collaboration.

We are currently seeking a Quality & Systems Specialist to join the Logan Gold Coast Faster Rail (LGCFR) Project, a transformative rail infrastructure program that will redefine passenger rail travel between Brisbane and the Gold Coast.

Delivered by the ActivUs Alliance, this landmark project will expand the rail corridor from two to four tracks between Kuraby and Beenleigh, while delivering major station upgrades, enhanced signalling systems and improved network capacity for South East Queensland.

The Opportunity

Reporting to the Quality & Completions Manager this role will administer the Project Information, Reporting and Quality Systems to ensure statutory and contractual compliance, effective information governance, business reporting, and alignment with project, client and parent company requirements.

Key responsibilities

• Demonstrate a personal commitment to the Alliance Quality Principles and Management System requirements & expectations
• Configure, administer and maintain Project Systems and Information Systems for data, document and record management, including system access control, user roles, permissions, workflows, distribution groups and governance requirements, including:
• Network Drive
• PowerBI
• Project Systems Connect (SharePoint)
• Completions Management Systems
• Microsoft 365 Distribution Groups and Shared Mailboxes
• Configure and maintain InEight Document workflows, forms, user roles, distribution groups, metadata structures and system settings to support project information and document management requirements.
• Develop, maintain and publish Power BI reports and dashboards using data from project systems to support project performance monitoring, quality reporting and business decision-making.
• Administer the LGCFR Power BI Workspace, including report publication, application deployment, security group management and user access control.
• Provide technical support and guidance to project personnel regarding Power BI reporting, data visualisation and project information systems.
• Manage Microsoft Outlook distribution groups, shared mailboxes and project email distribution accounts, ensuring appropriate user access, governance and ongoing maintenance.
• Liaise with project stakeholders, functional teams and system administrators to identify reporting, workflow and information management improvement opportunities.
• Develop and maintain process flows, matricies, registers, work instructions, guides, etc. for the use of the Project Quality Management System and Information Systems
• Provide guidance, support, coaching and/or mentoring on information system related matters/issues to Alliance Staff
• Identify and implement opportunities to improve the project management system, processes and product
• Participate, plan and complete regular meetings with Alliance Staff to discuss system performance and resolve issues.

About You

• Degree in a discipline that develops critical thinking skills such as Engineering or Science, or Trade Qualification in a discipline related to construction and/or Information systems.
• ISO 9001 Quality Management Systems Training (Preferred)
• Minimum three (3) years of construction experience including relevant information and quality management experience
• Experience configuring and administering InEight Document workflows, forms, user roles, permissions, distribution groups and document control processes.
• Experience developing, publishing and maintaining Microsoft Power BI reports and dashboards using project system data sources.
• Experience managing Microsoft Power BI Workspaces, Apps, security groups and user access permissions.
• Experience administering Microsoft 365 distribution groups, shared mailboxes and Outlook email distribution accounts.
• Demonstrated ability to analyse data from multiple project systems and translate information into meaningful reports and performance insights.

About UGL

As a member of the CIMIC Group of companies, we value diversity in our team’s backgrounds, ideas, work styles.

We are an Equal Opportunity Employer and strongly encourage applications from women, people with disabilities, Aboriginal & Torres Strait Islander people, mature aged workers and individuals from culturally diverse backgrounds.

What we offer

• Benefit from 16 weeks of paid primary parental leave.
• Complimentary salary continuance insurance.
• Discounted Medibank health insurance.
• Shape your career with an Individual Development Plan.
• Participate in our Wellness Program with AIA Vitality.
• Access our OneRewards Discount Program.