Purchasing & Settlements Officer - 12 Month Contract

FleetPartners; Sydney; Hybrid; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Annual leave 27 days

Hybrid work

Dress for day

Parental leave 16 weeks

Career development

Rewards program

Employee benefits range

Job summary

FleetPartners, a leading ASX-listed provider of fleet leasing and management across Australia and New Zealand, is seeking a Purchasing & Settlements Officer. You will own the customer journey from order to final lease activation, coordinating with Sales, dealerships and customers to keep orders moving and settlements compliant and on time.

This 12-month fixed-term contract offers hybrid work options in Sydney or Melbourne, with extensive leave entitlements and development opportunities.

Qualifications

• Sharp eye for detail and exceptional organisational skills to manage the end-to-end vehicle lease and delivery process.
• Strong communication skills, both verbal and written.
• Ability to manage time effectively and meet deadlines in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Bonus points for familiarity with Automotive Fleet Leasing or Asset Finance.

Responsibilities

• Prepare and submit finance applications within required timeframes
• Place vehicle orders with dealerships and proactively manage the end-to-end order pipeline
• Ensure settlements meet all compliance requirements, including credit policies, approval conditions, and internal guidelines
• Execute legal documentation accurately and in accordance with relevant policies and regulations
• Manage settlement preparation and submission within specified timelines
• Effectively prioritise and manage settlement workflows to meet deadlines
• Identify opportunities to enhance operational efficiency and support process improvement initiatives
• Support external audit activities as required

Skills

Attention to detail

Verbal and written communication

Time management

MS Office (Word, Excel, Outlook, Teams

Automotive fleet leasing knowledge

Job description

ABOUT US

FleetPartners is a leading ASX‑listed provider of fleet leasing, fleet management and novated leasing across Australia and New Zealand. Every day, we help businesses and individuals move forward with smarter, more sustainable vehicle solutions.

But what really sets us apart is our people.

We’re a supportive, customer‑focused team that works together to deliver great outcomes for our customers and for each other. We create an environment where people feel encouraged to grow, develop their skills and do your best work.

If you’re looking for a workplace that supports your development and creates an inclusive, collaborative environment, you’ll feel right at home at FleetPartners.

THE ROLE

As a Purchasing & Settlements Officer, you’ll take ownership of the customer journey from the moment a vehicle is assigned by Sales through to final lease activation. Working closely with our Sales team, dealerships and customers, you’ll keep vehicle orders moving, manage documentation and ensure every settlement is completed accurately, compliantly and on time.

Some of your key responsibilities will be:

• Prepare and submit finance applications within required timeframes
• Place vehicle orders with dealerships and proactively manage the end-to-end order pipeline
• Ensure settlements meet all compliance requirements, including credit policies, approval conditions, and internal guidelines
• Execute legal documentation accurately and in accordance with relevant policies and regulations
• Manage settlement preparation and submission within specified timelines
• Effectively prioritise and manage settlement workflows to meet deadlines
• Identify opportunities to enhance operational efficiency and support process improvement initiatives
• Support external audit activities as required

Please note - this role is offered on a 12-month fixed term contract with potential opportunity for a permanent role to be offered at end of contract. We welcome applications from Sydney or Melbourne.

ABOUT YOU

You have a sharp eye for detail, strong focus on delivering a great customer experience, and exceptional organisational skills to manage the end-to-end vehicle lease and delivery process.

To be successful in this role you will have:

• Strong attention to detail and excellent verbal and written communication skills
• Proven ability to manage time effectively, prioritising tasks to consistently meet deadlines and targets
• Comfortable working under pressure in a fast‑paced, time‑sensitive environment
• Proficient in Microsoft Office Suite, particularly Word, Excel, and Outlook and Teams
• Bonus points if you're familiar with Automotive Fleet Leasing or Asset Finance within a financial institution

BENEFITS:

We offer more than just a role:

• 27 days of annual leave per year.
• Hybrid work flexibility with applications welcome from both Sydney or Melbourne
• A ‘Dress for your Day’ policy
• 16 weeks paid parental leave for primary careers, regardless of gender and with no minimum tenure and 4 weeks paid leave for secondary carers
• Ongoing training to help you develop and grow with real career development opportunities
• Rewards program, including a range of discounts from a variety of retailers.
• An extensive range of other employee benefits.

OUR COMMITMENT TO INCLUSION

We’re committed to creating an inclusive workplace where everyone feels respected, supported and able to thrive.

We’re proudly recognised by the Workplace Gender Equality Agency (WGEA) and accredited by WORK180 for our commitment to supporting women to build meaningful, long‑term careers - recognition that includes being named one of the Top 101 Workplaces for Women 2025.

We’re also progressing our Innovate RAP, helping build stronger partnerships and meaningful opportunities for Aboriginal and Torres Strait Islander peoples.

We welcome people from all backgrounds, identities and lived experiences, and we’re here to support any access requirements or adjustments throughout the recruitment process.