Purchasing Officer - Chinese Speaking

Ettason; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

On-site parking

Recreation Leave Loading (RLL)

Staff Purchase Program

Salary Packaging – Novated Leasing

Job summary

Ettason in Sydney West, an established FMCG importer/distributor, seeks an experienced Purchasing Officer to manage end-to-end procurement and supplier relationships. You will raise POs, confirm specs and pricing, and oversee shipments while ensuring cost efficiency and compliance.

Ideal candidates have 1–3 years in purchasing, strong IT skills, and fluency in Chinese and English; Cantonese is a plus. On-site role with competitive benefits and opportunities to streamline processes.

Qualifications

• Bachelor’s degree in business administration, management, finance, or related field preferred.
• Solid knowledge and understanding of purchasing processes, policy, and systems.
• Min 1-3 years previous experience as purchasing officer or related position.
• Proficient computer skills, including Word, Excel, Outlook and PowerPoint.
• Excellent verbal and written communication; able to negotiate and process contracts.
• Must be able to speak and write in Chinese and English; Cantonese knowledge is a plus.
• Strong multitasking, organisational, and time-management capabilities with accuracy.

Responsibilities

• Raise purchase orders and manage supplier relationships and documentation.
• Track production/shipment, update ETD/ETA, and resolve delays.
• Coordinate ordering, pricing confirmations, and delivery schedules.
• Oversee administrative operations, paperwork, and record keeping.
• Support HR/Finance with coordination and reporting; manage stock levels and reports.

Skills

Purchasing experience

Communication skills

Bilingual English/Chinese

Microsoft Office

Negotiation

Attention to detail

Time management

Analytical thinking

Vendor management

Contract processing

Education

Bachelor's degree in business or related field

Tools

Microsoft Office

Job description

We are an established & rapidly growing FMCG Company specializing in the importing and distributing Asian food products to all major retailers in the Australian market. An exciting opportunity exists for an experienced, proactive, and self-motivated Purchasing Officer to join this leading company in Asian food products, located in Sydney West.

This role will be reporting to the Supply Planner. You will also help be part of the team's efforts to drive change, improve processes, and increase efficiency.

Purchasing & Supply Chain

Manage the end-to-end process from raising purchase orders and LCs to clearance of goods, tracking of vessels; chasing documentation, and receiving and costing goods. Manage relationships with suppliers, customs agents, freight forwarders, and AQIS to ensure compliance and a smooth process.

Purchase Order Execution

• Create purchase orders based on Supply Planner requirements
• Confirm product specifications, pricing, and delivery schedule
• Send purchase orders to suppliers and obtain confirmations
• Manage purchase order changes and updates

Order Follow-up & Shipment Coordination

• Follow up on production and shipment status
• Confirm shipping schedule with suppliers
• Update ETD, ETA and delivery timeline
• Notify Supply Planner of any delays or issues
• Maintain daily communication with suppliers
• Resolve order-related issues
• Support lead time adjustments
• Assist in price confirmation when required

Administrative & Operational Management

• Oversee day-to-day administrative operations to ensure smooth business continuity.
• Coordinate and manage office procedures, documentation, and record keeping in compliance with company policies.
• Manage supplier relationships, procurement processes, and service contracts to ensure cost efficiency and quality standards.
• Supervise administrative staff, reception, and support functions to maintain a professional and efficient work environment.
• Support HR and Finance with administrative coordination, reporting, and document management.
• Maintain the company sales forecasting process
• Replenishment/ ordering process, optimize the stock on hand and maintain safety stock levels
• Prepare reports as required on purchasing and inventory usage.
• Monitor shipment ETA’s and work with Inventory Manager & Supplier to reduce delivery lead times.
• Take part in company-wide stock take activities.
• Other ad-hoc projects as required.

Key Requirements:

• Bachelor’s degree in business administration, management, finance, or related field preferred
• Solid knowledge and understanding of purchasing processes, policy, and systems
• Min 1-3 years previous experience as purchasing officer or related position
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel).
• Excellent verbal and written communication skills; able to negotiate, establish, and process contracts
• Must be able to speak and write in Chinese and English
• Knowledge of Cantonese is an added advantage
• Strong multitasking, organisational, and time-management capabilities with the ability to meet tight deadlines.
• High level of accuracy and attention to detail in processing documentation and costing.
• Ability to analyse situations, resolve issues proactively, and make sound decisions in a fast-paced environment.

What's On Offer

• Exciting projects soon and a team-orientated work environment
• On-site parking is available in a prime Western Sydney location
• Recreation Leave Loading (RLL)
• Staff Purchase Program
• Salary Packaging – Novated Leasing

Only Australian Citizens or Permanent Residents will be considered.