Purchasing Officer

Careermine; Newcastle-Maitland; On-site; AUD 65,000 - 85,000; Full time

Job summary

WesTrac is seeking a proactive Purchasing Officer to join our Procurement team at Tomago, NSW. This full-time, Monday to Friday role offers the chance to contribute to purchasing, expediting and supplier performance within a national procurement function.

You will handle transactional purchasing, overdue orders, NCRs, and stakeholder support, using SAP and Ariba while maintaining master data. A customer-focused mindset and ability to build strong relationships are essential.

Qualifications

• Experience in purchasing, procurement or similar supply chain role.
• Strong communication and stakeholder engagement skills.
• Proficiency with SAP and Ariba procurement systems.
• Excellent organisational and prioritisation abilities.
• Attention to detail and problem solving.

Responsibilities

• Prepare, process and manage purchase orders in line with business requirements and procurement policies
• Monitor and expedite overdue purchase orders to meet operational needs
• Coordinate supplier non-conformance reports (NCRs), including root cause investigations
• Provide guidance on procurement processes and supplier queries
• Maintain supplier and purchasing master data across systems
• Utilise SAP and Ariba to manage procurement transactions and reporting

Skills

Purchasing

Procurement

Stakeholder engagement

MS Office

Analytical skills

Time management

Autonomy

Teamwork

Tools

SAP

Ariba

Job description

About the Opportunity

WesTrac is seeking a proactive Purchasing Officer to join our team. Based at Tomago, this full-time Monday to Friday position offers the opportunity to play a key role in purchasing, expediting and supplier performance activities within a national procurement function.

As a Purchasing Officer within our Procurement team, you will be instrumental in ensuring the timely and efficient procurement of goods and services that support business operations across the business. Reporting to the National Purchasing Manager, you will be responsible for transactional purchasing activities, managing overdue orders, coordinating supplier non-conformance processes and supporting internal stakeholders with procurement-related enquiries. This is an excellent opportunity for a customer-focused professional who thrives in a fast-paced environment and enjoys building strong relationships with stakeholders and suppliers alike.

Key Responsibilities

• Prepare, process and manage purchase orders in line with business requirements and procurement policies
• Monitor and expedite overdue purchase orders to ensure critical operational and machine build requirements are met
• Coordinate supplier non-conformance reports (NCRs), including root cause investigations, corrective actions and stakeholder communication
• Provide guidance and support to internal stakeholders on procurement processes, purchase orders and supplier-related queries.
• Maintain supplier and purchasing master data, ensuring accuracy, integrity and consistency across systems
• Utilise SAP and Ariba systems to manage procurement transactions, supplier information and reporting activities

Skills and Experience

• Experience in a purchasing, procurement or similar supply chain role
• Strong communication and stakeholder engagement skills, with the ability to build effective relationships
• Proficiency in Microsoft Office and enterprise procurement systems such as SAP and Ariba
• Demonstrated analytical and problem-solving skills with a strong attention to detail
• Excellent organisational skills with the ability to manage competing priorities and tight deadlines
• Ability to work collaboratively within a team while also operating effectively with a high degree of autonomy

Why WesTrac?

At WesTrac, we're Made for More-more opportunity, more growth, and more impact. With a team of over 4,500 people nationally, we're united by our care for each other, our passion for building a better tomorrow, and our commitment to continual evolution. We invest heavily in your development, offering access to our in‑house RTO (50737), dedicated learning pathways, and hands‑on experience with the latest Cat® technology and future‑focused capabilities. As one of the world's largest authorised Cat® dealers, you'll be part of an industry leader shaping what's next in mining and construction.

What We Offer

• Financial Benefits - Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & more than 600 retail discounts, such as, Coles, Petbarn, Virgin, HOYTS & Crown. Purchased leave program and RDO options available.
• Health & Wellness - Discounted Health Insurance, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
• Culture & Career - Personal and Team Recognition (Made for More awards), Internal Career Progression, Training & Flexibility through our award-winning WesTrac Institute
• Employee Referral Program - Opportunity to receive a referral bonus for applicable roles
• Additional Perks - Free parking, onsite cafe, bootcamp and yoga available at certain locations

Please note: WesTrac may commence shortlisting and interviewing candidates prior to the closing date and reserves the right to withdraw this advertisement earlier if a suitable candidate is appointed. Successful applicants will be required to complete a satisfactory National Criminal History Check & Medical as part of the recruitment process.

At WesTrac, our primary focus is our people. As we look to the future, we're focused on harnessing the best talent and providing them with the support they need to achieve success. WesTrac is a member of the Diversity Council of Australia and recognise the value of and strongly support the principles of equal employment opportunities in the workplace and are committed to continue to build our workplace culture.

At WesTrac, our primary focus is our people. As we look to the future, we're focused on harnessing the best talent and providing them with the support they need to achieve success.

WesTrac is a member of the Diversity Council of Australia and recognises the value of and strongly support the principles of equal employment opportunities in the workplace, and we are committed to achieving a diverse and engaged workforce. We are an equal opportunity employer and encourage applications from female, Aboriginal and Torres Strait Island candidates.

WesTrac is an endorsed employer for women via WORK180 - who have reviewed our policies, processes, and initiatives to certify that we are an organisation that supports diversity, inclusion and equality.