Purchasing Officer

National Heavy Vehicle Regulator; City of Brisbane; Hybrid; AUD 95,000 - 116,000; Full time

Benefits offered by this job

Hybrid work arrangement

Competitive salary package

Superannuation

Annual leave loading

Modern office environment

Flexible roster

Wellbeing programs

Professional development

Discount IT products

Ongoing training

Job summary

National Heavy Vehicle Regulator (NHVR) is seeking a Purchasing Officer to manage transactional purchasing and quoting, ensuring compliant records and efficient PO processes. You will quote requests, liaise with suppliers, and maintain audit trails while coordinating with internal teams.

The role emphasizes stakeholder engagement, data insights, and continuous improvement within NHVR policies. A minimum of 3 years in procurement and relevant tertiary qualifications are preferred, with a hybrid

Qualifications

• Strong interpersonal skills with vendors, stakeholders and management.
• Commitment to delivering excellent customer service and high attention to detail.
• Organised with time management skills and the ability to negotiate and influence stakeholders.

Responsibilities

• Execute transactional purchasing activities in line with NHVR policies.
• Request quotes and respond to supplier queries.
• Maintain accurate records and audit trails; facilitate the purchase order process.
• Coordinate with internal stakeholders and support stakeholder engagement.
• Contribute procurement data insights and drive process improvements.

Skills

Interpersonal skills

Relationship building

Attention to detail

Time management

Negotiation

Communication skills

Discretion

Procurement experience

Education

Procurement or supply qualification

Job description

We have an exciting opportunity for a Purchasing Officer to manage transactional purchasing and quoting activities, ensuring accurate record-keeping, audit compliance, and the smooth facilitation of the purchase order process. The ideal candidate will have at least 3 years’ experience in procurement roles and a proven ability to work efficiently within established processes.

About the Role

The Purchasing Officer is responsible for executing transactional purchasing activities in line with NHVR procurement policies. You will request quotes, respond to supplier queries, maintain accurate records, and audit trails, and facilitate the purchase order process while coordinating with internal stakeholders. The role also involves supporting stakeholder engagement, maintaining team communication channels, contributing to procurement data insights, and identifying opportunities for process improvements. You will ensure all purchases comply with NHVR policies, governance standards, and legislative requirements, while actively supporting continuous improvement initiatives and fostering effective relationships with suppliers, stakeholders, and partners.

About you

The ideal candidate will bring strong interpersonal skills and the ability to build and maintain effective relationships with vendors, stakeholders, and management, commitment to delivering excellent customer service. You will demonstrate high attention to detail, strong organisational and time management skills, and the ability to negotiate and influence stakeholders to achieve desired outcomes and cost efficiencies. Highly developed written and verbal communication skills are essential, along with the ability to maintain client confidence and protect the professional integrity of the CEO, Executive, and Board by handling sensitive information with discretion. The role requires a minimum of 3 years’ experience in procurement, relevant tertiary qualifications in procurement or supply.

The National Heavy Vehicle Regulator (NHVR) commenced operations in 2013 as the national entity responsible for regulating all vehicles in Australia over 4.5 tonnes gross vehicle mass. The NHVR minimises the compliance burden on the heavy vehicle transport industry, reduces duplication and inconsistences across state and territory borders, and ultimately for the heavy vehicle business with government in Australia.

We are headquartered in Brisbane and employ more than 1000 people across the ACT, New South Wales, Queensland, South Australia, Tasmania and Victoria.

We offer

• A competitive salary package from $105,118.39 + superannuation
• Up to 15.25% superannuation through a co-contribution scheme
• Leave loading 17.5%
• Modern office environment with attractive end of trip facilities
• Options for monthly or fortnightly rostered day off
• Additional paid leave over Christmas closure
• Hybrid working environment - up to 2 days from home.
• Wellbeing programs - discounted fitness through Fitness Passport, Discount health insurance, flu vaccine, financial programs including discounted banking products, finance information sessions
• Salary packaging options including novated lease
• Discounted IT products including Microsoft and free family password security plan
• Ongoing training and professional development support
• Professional membership

Applications close: 5pm 29 September 2026 (applications may close earlier than the listed closing date if suitable candidate/s are identified prior).