PURCHASING COORDINATOR

DuBois Chemicals, Inc.; City of Greater Dandenong; On-site; AUD 65,000 - 90,000; Full time

Job summary

DuBois Chemicals Australia, a leading supplier to carwash and coatings markets, is seeking a experienced Purchasing Coordinator for our Dandenong site. You will own an allocated supplier portfolio, manage end-to-end purchasing, and collaborate with manufacturing, warehouse, and other teams.

The role offers exposure to international logistics, inventory planning, supplier relations, and commercial decision-making within a fast-paced manufacturing environment.

Qualifications

• Experience in purchasing, procurement or supply chain within manufacturing
• Strong experience managing purchase orders and supplier relationships
• Understanding of inventory planning, stock levels, supplier lead times and backorders
• Excellent organisational and time-management skills
• Attention to detail and numerical accuracy
• Proactive problem-solving for supply issues
• Strong communication with suppliers and internal stakeholders
• Experience with international suppliers, sea/air freight, customs, and ERP/MRP systems; chemical knowledge is a plus

Responsibilities

• Manage inventory requirements and purchasing activities for allocated suppliers and products
• Prepare, place and follow up purchase orders
• Monitor supplier lead times and forward ordering to maintain supply continuity
• Review backorders and communicate updates to stakeholders
• Coordinate and track international shipments by air and sea freight
• Liaise with overseas suppliers, freight forwarders and customs brokers
• Monitor shipment ETAs and manage delays or changes
• Review inventory holdings and identify slow-moving stock
• Update supplier pricing and system data for accuracy
• Review shipment costs and identify cost issues
• Manage supplier queries, stock discrepancies, warranties and returns
• Process and receipt overseas shipments and documentation
• Maintain product and part-code information
• Assist with stock adjustments, stocktakes and month-end requirements
• Prepare reports and analysis to support purchasing decisions
• Build relationships with suppliers and internal teams

Skills

Purchasing experience

Supply chain

Inventory planning

Supplier management

International logistics

ERP/MRP

Chemical knowledge

Tools

ERP/MRP system

Job description

DuBois Chemicals Australia is a leading supplier to the carwash, surface treatment and specialty coatings markets. We provide our customers with a comprehensive range of products, technical support, industry training, equipment solutions and innovation that helps them achieve success.

Our Australian head office is located in Tullamarine, with manufacturing and warehouse operations across Australia. Our Dandenong site is the manufacturing hub supporting the Australian and New Zealand markets, providing an important link between our purchasing, supply chain and manufacturing operations.

The Opportunity

We are seeking an experienced Purchasing Coordinator to join our established Purchasing Team, based at our Dandenong manufacturing site. You will have regular interaction with our manufacturing, warehouse and other operational teams, as well as Customer Service, Sales, Finance and suppliers.

Reporting to the Purchasing Manager, you will work as part of a team of three Purchasing Coordinators, you will take responsibility for an allocated suppliers and products while contributing to the broader performance of the Purchasing function.

You’ll have genuine ownership of an allocated supplier and product portfolio while working within a collaborative Purchasing Team.

The role provides broad exposure across purchasing, inventory management, supplier relationships, international logistics and commercial decision-making, making it an excellent opportunity for an experienced Purchasing Coordinator looking for a varied and engaging role.

This is a hands‑on purchasing role with responsibility across the end‑to‑end purchasing and supply process, including inventory planning, supplier management, order placement, international shipments, pricing and stock management.

Key Responsibilities

• Manage inventory requirements and purchasing activities for allocated suppliers and products
• Prepare, place and proactively follow up purchase orders
• Monitor supplier lead times and forward ordering requirements to maintain continuity of supply
• Review and manage backorders, communicating updates to relevant internal stakeholders
• Coordinate and track international shipments by air and sea freight, as well as local supplier purchases
• Liaise with overseas suppliers, freight forwarders and customs brokers to manage shipments and delivery requirements
• Monitor shipment ETAs and proactively manage delays or changes to supply
• Review inventory holdings and identify slow‑moving stock
• Review and update supplier pricing and ensure system information is accurate
• Review shipment costs and identify potential pricing or cost issues
• Manage supplier queries, stock discrepancies, warranties and returns
• Process and receipt overseas shipments and associated documentation
• Maintain product and part‑code information, including new part‑code requests
• Assist with stock adjustments, stocktakes and month‑end requirements
• Prepare accurate reports and analysis to support purchasing and inventory decisions
• Build effective working relationships with suppliers and internal stakeholders

About You

We are looking for an experienced Purchasing Coordinator who can take ownership of their responsibilities and, following an appropriate onboarding period, operate confidently and independently.

To be successful in this role, you will demonstrate:

• Previous experience in purchasing, procurement or supply chain, preferably within a product-based or manufacturing environment
• Strong experience managing purchase orders and supplier relationships
• An understanding of inventory planning, stock levels, supplier lead times and backorders
• Strong organisational and time‑management skills, with the ability to manage competing priorities
• Excellent attention to detail and numerical accuracy
• A proactive approach to identifying and resolving supply issues
• Strong written and verbal communication skills
• Confidence dealing with suppliers and internal stakeholders
• Good commercial awareness and an understanding of the impact of purchasing decisions on inventory, cost and customer service
• The ability to work effectively both independently and as part of a team
• Resilience and the ability to respond positively when priorities or supply requirements change
• Experience with international suppliers, sea/air freight, customs, inventory management or an ERP/MRP system, combined with chemical knowledge will be highly regarded.

If you are an experienced purchasing professional who enjoys taking ownership, building strong supplier relationships and ensuring products and materials are available when they are needed, we would like to hear from you.

Applications for this role close at 5:00 pm on Friday, October 30, 2026

We do not provide sponsorship or support provisional or temporary Visa holders; therefore, you must have the legal right to live and work permanently in Australia

For more information about DuBois Chemicals Australia, please visit http://duboischemicals.com.au