Proposal Coordinator

Compnow; City of Melbourne; On-site; AUD 57,000 - 79,000; Full time

Benefits offered by this job

Flexible working

Five weeks annual leave

Employee discounts

Training programs

Career growth

Office-based culture

Job summary

Compnow is seeking a detail-oriented Proposal Coordinator to steer the tender process from kickoff to delivery. You will coordinate bids, manage timelines, gather content from SMEs and ensure submissions meet client and governance standards.

Support drafting and proofing of documents, maintain content libraries, and drive improvements in efficiency. Travel on-site to Notting Hill office and collaborate with a dynamic team.

Qualifications

• Experience in customer service, administration, sales support or coordination where juggling deadlines and stakeholders is second nature.
• Confident, friendly communication and someone that is comfortable chasing people and keeping them accountable.
• Excellent attention to detail in writing, proofreading and formatting documents.
• Strong organisation and time management across competing priorities.
• Confident with Microsoft Word, Excel and PowerPoint.
• A proactive, adaptable mindset and genuine interest in growing into bids and proposals.

Responsibilities

• Coordinate the end-to-end bid and tender process, ensuring submissions are accurate, compliant and delivered on time.
• Manage bid schedules, timelines, milestones and deliverables across multiple opportunities.
• Work with internal stakeholders and subject matter experts to gather content, input and approvals.
• Assist with drafting, proofreading, editing and formatting tenders, proposals and expressions of interest.
• Review tender documentation and ensure submissions address client requirements, evaluation criteria and internal governance standards.
• Maintain and improve content libraries, templates and standard response materials.
• Assist with post-submission activities, including clarifications, presentations and debriefs.
• Identify opportunities to improve the quality, consistency and efficiency of the bid process.
• Maintain consistent branding, formatting and presentation across tender documentation.

Skills

Customer service

Administration

Sales support

Coordination

Communication

Attention to detail

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

About Compnow

At Compnow, we're more than a leading Australian technology provider. We're a team of innovators, problem-solvers, and trusted advisors helping organisations unlock the full potential of technology. For more than three decades, we've partnered with businesses across the country to deliver tailored IT solutions, from end-user computing and managed services to complex infrastructure, cloud, cybersecurity, and lifecycle solutions. Our success has been built on strong relationships, exceptional customer experiences, and a commitment to doing what we say we'll do. As a privately owned and nationally recognised technology business, we've created a culture where people are empowered to make an impact, challenge the status quo, and build rewarding long-term careers. We know that great people are the key to our success, which is why we invest heavily in our team, celebrate achievements, and create genuine opportunities for growth.

Why Compnow?

Every Voice Counts – When you join our team, your skills and ideas will be welcomed.

Be Remarkable – Your contribution is key to our success. You don’t stop growing, neither do we.

Do What’s Right – We make a point of keeping our skills current and increasing our impact.

Create Connections – Your manager acts as a mentor to help guide you and your career. Our business rewards hard-work and initiative. We supply you with the building blocks you need to grow. Internal career opportunities are possible in the long-term to grow with our company.

Perks And Benefits

• A free day of leave on your birthday
• Five weeks annual leave incentive
• Employee discounts on IT Equipment
• Employee discounts on accommodation in Bali, Indonesia
• Training programs designed for you
• Flexible working arrangements
• Long term career pathways

What you’ll do?

As our Proposal Coordinator, you'll be the organised heartbeat of our Tender team, keeping proposals, tenders, bids and submissions on track from kick-off through to delivery. It's a varied, deadline-driven role perfect for a customer-service or admin all-rounder ready to step into something with more ownership and career growth.

• Coordinate the end-to-end bid and tender process, ensuring submissions are accurate, compliant and delivered on time.
• Manage bid schedules, timelines, milestones and deliverables across multiple opportunities.
• Work with internal stakeholders and subject matter experts to gather content, input and approvals.
• Assist with drafting, proofreading, editing and formatting tenders, proposals and expressions of interest.
• Review tender documentation and ensure submissions address client requirements, evaluation criteria and internal governance standards.
• Maintain and improve content libraries, templates and standard response materials.
• Assist with post-submission activities, including clarifications, presentations and debriefs.
• Identify opportunities to improve the quality, consistency and efficiency of the bid process.
• Maintain consistent branding, formatting and presentation across tender documentation.

What you’ll bring?

• Experience in customer service, administration, sales support or coordination where juggling deadlines and stakeholders is second nature.
• Confident, friendly communication and someone that is comfortable chasing people and keeping them accountable.
• Excellent attention to detail in writing, proofreading and formatting documents.
• Strong organisation and time management across competing priorities.
• Confident with Microsoft Word, Excel and PowerPoint.
• A proactive, adaptable mindset and genuine interest in growing into bids and proposals.

What else do you need to apply?

• Travel on-site to our office in Notting Hill.
• Must be an Australian resident available to work full time without restrictions.

Compnow will provide and require all successful applicants to complete a current National Police Check as well as a new or updated state-based Working With Children Check.

We are dedicated to a welcoming, inclusive and diverse workplace for everyone - built on merit, great work, ethics and character. And finally – have you made it this far and don’t meet every single requirement? Don’t count yourself out just yet – you may be exactly the person we are looking for and encourage your application.

All submissions will be treated with the strictest confidence. No phone, email, or agency requests. We are a 2026 Circle Back Initiative Employer - we commit to respond to every applicant.