Property Assistant

CBRE Asia Pacific; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Career progression

Flexible work options

Health & wellbeing benefits

Volunteer days

Employee discounts

CBRE Cares Foundation

Job summary

CBRE Asia Pacific in Melbourne is seeking a dedicated Administrative professional to support tenancy accounts and lease obligations across Pacific Werribee. You will prepare accounts, issue notices, manage rent administration, and coordinate rent reviews to ensure accurate tenancy records.

You will work under the Retail Manager, leveraging Microsoft Office to deliver timely financial and operational reports, handle queries, and contribute to continuous process improvements within a major retail

Qualifications

• Previous administration experience, ideally within retail property.
• Knowledge of tenancy rent administration and collection processes.
• Strong accuracy when creating, maintaining, and interpreting data.
• Clear communication and confident negotiation skills.
• Competency across the Microsoft Office suite.
• Effective time management, prioritization and a collaborative approach.

Responsibilities

• Prepare clear, timely accounts and performance reports for the property team.
• Issue retailer notices and purchase orders within required timeframes.
• Manage lease administration activities and maintain accurate tenancy records.
• Coordinate rent reviews and process rental adjustments in accordance with lease requirements.
• Prepare and issue tenant billings, including outgoings recoveries and other recoverable charges.
• Monitor tenant accounts, follow up arrears and assist with account reconciliations.
• Maintain property management systems and prepare accurate financial and operational reports.
• Process account payments and maintain accurate financial and tenancy records.
• Act as a first point of contact, responding to retailer and stakeholder enquiries.
• Complete compliance requirements, follow safe work practices, and improve administration processes.

Skills

Attention to detail

Communication skills

Negotiation skills

Time management

Data interpretation

Tools

Microsoft Office

Job description

Job ID

297812

Posted

06-Oct-2026

Service line

Advisory Segment

Role type

Full-time

Areas of Interest

Administrative

Location(s)

Melbourne - Victoria - Australia

Support the day-to-day performance of a major retail asset

Opportunity to build your career within a leading retail property platform

Develop Valuable Experience In Tenancy And Rent Administration

Reporting to the Retail Manager, you will play a key role in the administration of tenancy accounts and lease obligations across Pacific Werribee.

What You'll Do

• Prepare clear, timely accounts and performance reports for the property team.
• Issue retailer notices and purchase orders within required timeframes.
• Manage lease administration activities and maintain accurate tenancy records.
• Coordinate rent reviews and process rental adjustments in accordance with lease requirements.
• Prepare and issue tenant billings, including outgoings recoveries and other recoverable charges.
• Monitor tenant accounts, follow up arrears and assist with account reconciliations.
• Maintain property management systems and prepare accurate financial and operational reports.
• Process account payments and maintain accurate financial and tenancy records.
• Act as a first point of contact, responding to retailer and stakeholder enquiries.
• Complete compliance requirements, follow safe work practices, and improve administration processes.

About You

• Previous administration experience, ideally within retail property.
• Knowledge of tenancy rent administration and collection processes.
• Strong accuracy when creating, maintaining, and interpreting data.
• Clear communication and confident negotiation skills.
• Competency across the Microsoft Office suite.
• Effective time management, prioritization and a collaborative approach.

So, What's In It For You?

• Genuine career progression opportunities within retail property, leasing and centre management
• Flexibility and freedom to show initiative and make a measurable commercial impact
• A range of educational, financial, lifestyle, health and wellbeing benefits and programs, corporate partnerships and discounts, CBRE Cares Foundation, competitive leave offerings and paid volunteer days.
• Join our networking groups, committees and programs including BE@CBRE, Women in Property, NextGen, Pacific DEI Employee Groups, Fee-Earning Women @ CBRE, First Nations Employee Group, and more!

About Us

CBRE is the world's leading and largest commercial real estate services and investment firm; a growing and visionary organisation comprised of the best and brightest professionals. Creating the real estate solutions of tomorrow, so businesses and people thrive.

When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values of respect, integrity, service and excellence.

Can We Inspire You To Join Us?

At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed.

We are striving to remove barriers and improve the employment prospects of people with disability or long-term health conditions. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process.

We welcome and encourage First Nations People to apply.

If you are successful in progressing, you may be asked to complete a short video interview as part of the recruitment process.

The successful applicant will be required to undertake pre-employment background screening by our external third-party provider.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

We look forward to hearing from you!

#WeAreCBRE

About CBRE Group, Inc. CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm and a premier provider of critical infrastructure services. The company has more than 155,000 employees serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage servicing, valuations); Building Operations & Experience (facilities management, property management, flex space & experience, critical infrastructure); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com.

Service line:

Advisory Segment