Property Admin Assistant

Healius Limited; Sydney; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Fitness Passport

Salary packaging options

Discounted childcare via Kiddo

Job summary

Healius is seeking a Property Administrator in Sydney to support Medicare licensing, lease management and property records. You will work with the Property Team to ensure documentation is accurate, submitted on time, and accessible across the business.

The role involves maintaining floor plans, coordinating property information, and preparing reports, while collaborating with Property, Legal, Finance and Commercial teams to drive smooth operations.

Qualifications

• Minimum 2 years' experience in an administrative, property, leasing or similar support role.
• Experience maintaining databases, document management systems and spreadsheets.
• Experience in property, retail leasing, healthcare or similar industries is advantageous.

Responsibilities

• Prepare and submit Medicare licence applications, including new sites, renewals, relocations and cancellations.
• Maintain accurate Medicare ACC licence records, approvals and supporting documentation.
• Monitor licensing deadlines and ensure all submissions are completed within required timeframes.
• Coordinate and maintain floor plans to ensure compliance with Medicare licensing requirements.
• Support lease administration activities, including lease execution, critical date management and compliance obligations.
• Maintain accurate property databases, lease registers and document management systems.
• Coordinate the collection and distribution of property-related information across internal and external stakeholders.
• Prepare reports, presentations, correspondence and other property-related documentation.
• Build strong relationships with Property, Legal, Finance and Commercial teams to support effective collaboration.

Skills

Stakeholder coordination

Multitasking

Written communication

Administration

Tools

Microsoft Office

Database management systems

Job description

Job Reference: 22298

At Healius, we're united by a shared purpose: making a difference to the future of Australia's health. There's never been a more exciting time to join us as we transform into a stronger, more agile organisation with a focus on innovative ways of working, excellent customer and patient experiences and being a great place to work.

About Us

Healius is one of Australia’s leading healthcare companies, committed to supporting quality, affordable and accessible healthcare for all Australians. Through our network of state-based and specialty brands, we provide high-quality diagnostic services that support clinicians to make informed decisions and improve patient outcomes.

With more than 80 medical laboratories and approximately 2,000 patient collection centres nationwide, we process approximately one in four Medicare-funded pathology tests each year, supporting services that extend from some of Australia’s largest and most complex private and public hospitals to regional areas and remote Indigenous communities.

About The Role

As a Property Administrator, you will be responsible for supporting with Medicare licensing administration, lease management and property records management. Working closely with the Property Team, you will help ensure critical property and licensing documentation is maintained accurately, submitted on time and easily accessible across the business.

Key responsibilities

• Prepare and submit Medicare licence applications, including new sites, renewals, relocations and cancellations.
• Maintain accurate Medicare ACC licence records, approvals and supporting documentation.
• Monitor licensing deadlines and ensure all submissions are completed within required timeframes.
• Coordinate and maintain floor plans to ensure compliance with Medicare licensing requirements.
• Support lease administration activities, including lease execution, critical date management and compliance obligations.
• Maintain accurate property databases, lease registers and document management systems.
• Coordinate the collection and distribution of property-related information across internal and external stakeholders.
• Prepare reports, presentations, correspondence and other property-related documentation.
• Build strong relationships with Property, Legal, Finance and Commercial teams to support effective collaboration.

About You

We are seeking a capable administrator who takes pride in being the person others can rely on to keep things organised and on track. You are confident managing competing priorities, build strong working relationships and maintain a high standard of accuracy.

Qualifications and Experience

• Minimum 2 years' experience in an administrative, property, leasing or similar support role
• Experience maintaining databases, document management systems and spreadsheets
• Experience in property, retail leasing, healthcare or similar industries is advantageous

Key Skills and Attributes

• Strong stakeholder coordination and relationship-building skills
• Ability to manage multiple deadlines and competing priorities
• Strong written communication and administration capability
• Proficiency in Microsoft Office and database management
• Professional, organised and reliable approach to work.

We believe everyone leads, no matter what role they are in. Our ways of leading are the behaviours we expect our people to embody: Customer Focused, Accountable, Collaborative, Credible and Resourceful.

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Benefits, Perks and Wellbeing

• Access to retailer discounts and perks through the Flare Benefits platform
• Health and financial benefits, including access to Fitness Passport, corporate health insurance discounts, banking benefits, novated leasing and salary packaging options
• Free and confidential wellbeing support through our Employee Assistance Program (EAP)
• Discounted childcare and babysitting services via Kiddo
• Access to online learning, courses and development pathways to support your career growth

Our Commitment to Diversity and Inclusion

Healius is an equal opportunity employer committed to fair, inclusive and merit-based recruitment practices. We stive to build diverse teams that reflect the communities we serve, valuing people across different life stages, genders, cultural backgrounds, ages and professional experiences. All applicants are assessed equitably based on their ability to meet the requirements of the role.

Healius is part of the Commonwealth Government’s Veteran Employment Commitment (VEC) and has been recognised as a Veteran Employment Supporter. We encourage applications from veterans and candidates with Australian Defence Force (ADF) experience.