Project Systems Administrator

Acciona S.A; City of Banyule; On-site; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Career and development pathways

Mentoring

Flexible working hours and paid leave

Job summary

ACCIONA is a global company leading the development of regenerative infrastructure. The Project Systems Administrator role supports the M80 Ring Road Completion project in Australia by capturing daily quantity, cost and productivity data to drive informed decision making.

You will provide administration, guidance and training to ensure accurate data capture, while collaborating with subcontractors, suppliers and project staff to maintain efficient cost processes.

Qualifications

• Advanced written and verbal communication with strong attention to detail.
• Construction experience preferred (3+ years).
• Proficient in MS Excel, MS Word, and email.
• Able to quickly learn new technology in a fast-moving environment.

Responsibilities

• Maintain open and proactive communications with subcontractors, suppliers and project staff to ensure cost capture.
• Manage a small portfolio of subcontractors using Linked Site and ensure timely processing.
• Highlight variations to executed contracts with Contracts Administrator and adjust rates promptly.
• Support development and implementation of initiatives to enhance Alliance working experience.
• Provide coaching and support for new project users and team members to avoid single points of failure.
• Daily administration of LinkedSite: mobilization/demobilization, password resets, item group setup.
• Administer Linked Vendor: supplier setup and rate changes.
• Assist in delivering daily, weekly and monthly project cost reporting and docket status.

Skills

Communication skills

Construction experience

Adaptability

Tools

MS Excel

MS Word

Email

Job description

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.

Job Description

Benefits

• Career and development pathways, including mentoring
• Flexible working hours and paid leave entitlements
• Salary packaging and income protection insurance

The Project

The M80 Ring Road Alliance (comprising ACCIONA, MACA, and AECOM) has been selected to design and construct the M80 Ring Road Completion. The project will deliver a major upgrade of the M80 Ring Road between the M80-Plenty Road interchange and the North East Link tunnel entrance at Watsonia, providing a seamless connection to North East Link. Works includes the construction of 14 kilometres of new lanes, bulk earthworks, retaining walls, bridge structures, rail interface works, intelligent transport systems, urban design and landscaping. This diverse and challenging project will be complete in 2028.

Position Summary

Acciona have in place several systems to capture costs, quantity and performance information in real time at the lowest level to enable informed conversations around production, productivity, geospatial monitoring, chain of responsibility compliance, sustainability, safety, procurement management, event management, cost and revenue forecasting and planning and scheduling. The Project Systems Administrator will contribute to the achievement of the project, by providing administration, guidance, training and support, to effectively capture daily quantity, cost and productivity data to improve decision making.

Key accountabilities

• Maintain open and proactive communications with both subcontractors, suppliers and project staff to ensure a highly efficient and accurate capturing of costs for works performed on the project sites.
• Manage a small portfolio of subcontractors using Linked Site, ensuring that processing is completed in a timely manner and ensuring compliance with Security of Payment Act where applicable
• Highlighting variations to executed contracts with the relevant Contracts Administrator, ensuring rates are adjusted accordingly and in a timely manner
• Support the development and implementation of positive initiatives to enhance the working experience for the Alliance
• Provide ongoing guidance to subcontractors for the implementation and use of LinkedSite through the Vendor Portal
• Daily administration of LinkedSite including mobilisation & demobilisation of staff & JV Staff, password resets and ensuring item groups have been set up correctly
• Daily administration of Linked Vendor including supplier setup, rates changes
• Assist in the production and delivery of Reporting; daily, weekly and monthly, to provide the business with project cost data, accruals and docket status.
• Assist in providing coaching and support of new project users and team members to ensure no single point of failure in any related system process or workflow.

Required Skills and Competencies

• Advanced written & verbal communication skills with outstanding attention to detail
• Construction experience preferred but will consider other industries - 3+ years experience
• Proficient skills in the following software: MS Excel, MS Word, email.
• Ability to learn new technology and software quickly & thrive in a fast moving environment

What we offer

At ACCIONA, we offer a dynamic and challenging work environment where our employees can grow and develop their careers. We provide opportunities for professional development, and our team members are encouraged to bring new ideas and approaches to their work. Our company is dedicated to fostering a culture of inclusiveness and respect where every employee feels valued and supported. ACCIONA has been given the Top Employer 2022, 2023, 2024 & 2025 certification in Australia, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. Since establishing a presence in Australia in 2002, ACCIONA has made significant investments in local opportunities and project development. ACCIONA employs more than 3,000 people in its renewable energy, infrastructure and water projects across Australia & New Zealand. We are an Equal Opportunity Employer and promote equality and diversity. Indigenous Australians and candidates from minority groups are encouraged to apply.