Project Support Officer

Northern Health; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Health & wellbeing programs

Flexible work options

Inclusive workplace

Job summary

Northern Health is seeking a Project Support Officer to provide high-level administrative, governance and project support to the North Metro and Mitchell Local Health Service Network Office. The role delivers executive support and coordinates project activities to drive planning, implementation, monitoring and evaluation of Network priorities.

You will work with the North Metro and Mitchell LHSN, supporting governance processes, documentation, stakeholder engagement and cross-team collaboration

Qualifications

• High-level administrative, governance and project support experience.
• Ability to coordinate planning, implementation, monitoring and evaluation of projects.
• Strong scheduling, documentation and stakeholder engagement skills.

Responsibilities

• Act as Secretariat to the North Metro and Mitchell LHSN; schedule governance meetings, prepare agendas and minutes, maintain action logs.
• Manage digital filing and records for committees and projects.
• Prepare documents for projects, meetings and reporting internally and externally.
• Assist with drafting and formatting key documents.
• Provide logistics support for travel, meetings, workshops and events.
• Assist with project documentation across the life cycle from planning to reporting.
• Communicate with stakeholders and committees to manage queries and facilitate timely information.

Skills

Administrative skills

Governance

Project coordination

Communication

Job description

Reference Number:54313:Project Support OfficerEmployment Type:Fixed Term Full Time (FT)Location:Northern Health (All Campuses)

About Northern Health:

As an organisation we have a clear focus on how we service and partner with our community, including our strategy of helping the community stay well when at home. Our reputation of community minded, inclusive and progressive is matched to none.

Northern Health is located in the rapidly growing northern suburbs with projected growth the biggest in the state. With a booming, culturally rich and diverse community, and less than an hour’s drive from the CBD (still within the bounds of Myki and ride-sharing), Melbourne’s North is fast becoming the place to be.

Northern Health are seeking applications from motivated and suitably experienced Project Support Officer to play a key coordinating role within the North Metro and Mitchell Local Health Service Network Office.

Northern Health is a part of the North Metro & Mitchell Local Health Service Network. Our Network is made up of the following health services:

• Austin Health
• Mercy Health (Mercy Hospital for Women)
• Northern Health
• Seymour Health

The Network marks a significant step towards delivering better-connected, more accessible healthcare for our communities. By working together, we aim to provide care that is closer to home, easier to navigate, and tailored to the specific needs of our diverse populations.

We welcome applications from candidates seeking either Full-Time or Part-Time employment.

For Part-Time applicants, we are able to offer 48 hours per fortnight onwards, with working days and hours to be discussed and agreed upon based on business requirements and your availability.

The Role:

This important position provides high-level administrative, governance and project support to the Office of the North Metro and Mitchell Local Health Service Network. The position performs a dual function, delivering executive and secretariat support to ensure the effective operation of the Network Office while coordinating project activities that support the planning, implementation, monitoring and evaluation of Network priorities and strategic initiatives.

To be successful in this role you will:

Support the Executive Director and Office team to achieve the strategic and operational goals of the North Metro and Mitchell Local Health Service Network. This will include:

• Being the Secretariat to the North Metro and Mitchell LHSN, including scheduling of governance meetings, preparing agendas and meeting papers and minutes, maintaining action logs and registers
• Management of digital filing and records for committee and projects
• Preparing documents for projects, meetings and reporting internally and externally
• Assisting with the drafting and formatting of key documents
• Support to the team with logistics for travel, meetings, workshops, other stakeholder engagement and Network events
• Assisting with project documentation across the life cycle from planning to implementation, monitoring and reporting.
• Communication with key stakeholders and committees to manage queries, facilitate timely information and efficient decision making.

For further details, please refer to the Position Description. Alternatively, you can contact Brit Gordon on 0435 655 *** or via ***********@nh.org.au, or Helena Maher on 0419 303 *** or via ************@nh.org.au

Why work at the Northern Health?

NH offer a range of benefits which support and reward staff both personally and professionally.

Our staff benefits include award winning facilities and campus partnerships, Professional development and events, an award-winning Health and wellbeing program and financial benefits.

• Health and Wellbeing programs, including our new ‘Thrive’ program
• Flexibility in the workplace and extra leave options and support
• An inclusive and culturally safe space
• Access to salary packaging & EAP
• Comprehensive Library services for learning, research, clinical decision-making, leisure and wellbeing (onsite and online)

Work with us! Northern Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce which reflects the community we serve. Applications from Aboriginal and Torres Strait Islander people, as well as applicants who are LGBTIQ+, who have different abilities, or are from culturally and Linguistically Diverse Backgrounds are encouraged.