Project Support Officer

Thales Avionics, Inc. (AGS); Brisbane; Hybrid; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Hybrid work environment

Annual professional development

Employee discounts

Flexible leave

Wellbeing program

Job summary

Thales Australia in Brisbane is seeking a Project Coordinator to provide project coordination and administrative support across bid and project activities, ensuring deliverables, reporting cycles and commitments are met on time.

You will assist in PMO framework development, dashboards, stakeholder communications, travel logistics, and will travel interstate at least once a month. The role offers hybrid work and opportunities for professional development.

Qualifications

• Experience in project administration, PMO support, business administration or a similar coordination role within a complex operational environment.
• Strong organisational skills with the ability to manage competing priorities and deliver outcomes to tight deadlines.
• Excellent communication and stakeholder engagement skills, with a proactive, customer-focused approach.

Responsibilities

• Provide project coordination and administrative support across bid and project activities, ensuring key deliverables and reporting cycles are completed on time.
• Support the development and maintenance of project management frameworks, documentation and repositories, including project records and governance artefacts.
• Assist Project and Program Managers with internal and external reporting, dashboard preparation, meeting coordination and stakeholder communications.
• Coordinate project logistics including travel arrangements, customer visits, procurement activities and general PMO support.
• This role will require regular interstate travel (at least once a month).

Skills

Project administration

PMO support

Stakeholder engagement

Reporting & dashboards

Tools

Microsoft Office

Excel

Job description

At Thales, we know technology has the ability to make our world more secure, sustainable, and inclusive - driving this technology are our people.

It takes talented people to build and power the systems and solutions that communities depend on every day. So, we stay curious and make space for diverse points of view.

From manufacturing and engineering to cybersecurity and space, we're driving progress in some of the world's most important industries - and working together to build a future we can all trust.

Our Benefits

• Competitive remuneration + Super + Bonus + Free Medical Insurance
• Annualised Performance Review Process
• ThalesFlex - Hybrid work environment
• Fitness Passport Discount - Access to a network of Gyms across AUS from $15 P/W
• Employee discounts with a number of affiliates (Travel, Car hire, Tech, Medical Insurance)
• Modernised Paid Parental Leave
• Veterans Leave
• Novated Lease options
• Personal & professional training development opportunities
• Sonder - Wellbeing & Support Partner
• We are proud to be endorsed as a Work180 Employer and recognised as a Family Friendly Employer

Our Team

Our Protected Vehicles team works closely with clients to design, manufacture, maintain and upgrade protected vehicles that keep people safe, all around the world. Our state-of-the-art workshops are set up to help us deliver Hawkei and Bushmaster military vehicles to strict defence standards - and set our people on rewarding career paths.

Your Role

Based in Eagle Farm, Brisbane on Jagera and Turrbul land, your role purpose is to:

• Provide project coordination and administrative support across bid and project activities, ensuring key deliverables, reporting cycles and project commitments are completed on time and to a high standard.
• Support the development and maintenance of project management frameworks, documentation and repositories, including project records, correspondence, schedules and governance artefacts.
• Assist Project and Program Managers with internal and external reporting, dashboard preparation, meeting coordination, action tracking and stakeholder communications.
• Coordinate project logistics including travel arrangements, customer visits, procurement activities, purchase requisitions and general PMO support to enable successful project delivery.
• This role will require regular interstate travel (at least once a month)

Your experience

On day one in this role, we'll expect you to bring the following skills, experience and behaviours:

• Experience in project administration, PMO support, business administration or a similar coordination role within a complex operational environment.
• Strong organisational skills with the ability to manage competing priorities, maintain accurate records and deliver outcomes to tight deadlines.
• Proficiency in Microsoft Office applications, particularly Excel, Word and PowerPoint, with experience supporting reporting, dashboards and document management activities.
• Excellent communication and stakeholder engagement skills, combined with a proactive, customer-focused approach and a commitment to quality and continuous improvement.

Australian Defence Roles & Security

A Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain an appropriate clearance. Additional information with regards to clearances is available from the Australian Government Security Vetting Agency website http://www.defence.gov.au/AGSVA/ . In some cases, individuals who hold a current clearance from a foreign government may be eligible to have this clearance recognised by the Australian Government and be eligible for this role. The Australian Defence Trade Controls Act (DTCA) is applicable and as such, your nationality may be a factor in determining your suitability for this role.

We're proud to be endorsed by WORK180 as an Employer for All Women, but we know there's always more we can do. We'll continue to foster industry partnerships, employee resource groups (ERGs) and development opportunities to make Thales a genuinely equitable employer, for everyone.

Read more about our WORK180 endorsement.