Project/Program Support & PMO Officers

Next Apex; Canberra; On-site; AUD 70,000 - 110,000; Full time

Job summary

Next Apex in Canberra, ACT is seeking experienced project and program support officers to join multidisciplinary teams delivering complex ICT and non-ICT projects in Commonwealth environments.

The role supports project teams administratively, develops plans, schedules, budgets, logs and dashboards, coordinates meetings, records minutes, and manages actions while building strong stakeholder relationships. Requires AGSVA Baseline clearance and Australian work rights.

Qualifications

• Experience with Commonwealth/Federal Government clients.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to deliver quality outputs.
• Good time management with ability to handle multiple tasks.
• Proficiency in Microsoft Office Suite and related tools.
• A baseline security clearance (AGSVA) and work rights in Australia.

Responsibilities

• Provide administrative support to project teams.
• Develop, coordinate and deliver project plans, schedules, budgets, logs and dashboards.
• Coordinate meetings, secretariat duties, minutes and actions.
• Foster productive relationships with stakeholders.
• Work both collaboratively and autonomously to complete tasks.

Skills

Project coordination

Stakeholder management

MS Office

Secretariat duties

Communication skills

Education

Bachelor’s degree

PRINCE2 Foundation

Tools

Microsoft Office

Job description

Next Apex is an Australian owned and Canberra based SME that provides advisory, delivery, assurance and capability uplift services. We bring our clients high performing people and teams who specialise in:

Business and Technology Transformation

Project and Program Management

Transition and Capability Uplift.

Our mission is to help our clients, our people, and our communities to achieve their goals today, and realise their vision for a better tomorrow. Working across multiple key Commonwealth departments and agencies, we enable the successful delivery of diverse and interesting digital and business transformation and capability delivery projects and programs.

We prioritise providing a tailored and rewarding employment experience to every person at Next Apex. We are a positive, inclusive and supportive team and value working with people who are great at what they do and are great to work with.

About the role

We are seeking project and program support / PMO officers to work with our multidisciplinary teams, to support the delivery of complex ICT and non-ICT projects in Commonwealth delivery environments.This role is based in the ACT.

This role would be ideal for an experienced project or program support officer, or for someone pursuing a career as a project manager.

The role requires you to:

Provide administrative support to project teams.

Assist in the development, coordination and delivery of a range of project planning and reporting artefacts including plans, schedules, budgets, logs and reporting dashboards.

Demonstrate flexibility to provide varying support based on the requirements of our clients.

Coordinate and support meetings, including undertaking secretariat duties such as scheduling meetings, developing agendas, recording minutes, recording and managing actions.

Build and foster productive working relationships with internal and external stakeholders.

Work collaboratively as part of a multidisciplinary team, as well as demonstrate ability to work with autonomy to complete tasks with minimum supervision.

About you

We are looking for high performing project and program support officers who bring professionalism, proactivity and commitment. You willenjoy working within multidisciplinary teams to support the delivery of complex business and digital transformation initiatives for our clients.

The role provides an excellent opportunity for someone looking to pursue a career in project and program management, or for someone looking to broaden their career experience as a project and program support specialist.

The following skills and experience are essential to succeed in this role:

Experience working with Commonwealth/Federal Government clients.

Excellent interpersonal skills and strong written and verbal communication skills.

Excellent attention to detail and ability to consistent deliver high-quality administrative outputs.

Excellent time management skills with a demonstrated ability to manage competing tasks.

Demonstrated proficiency in Microsoft Office Suite.

Current AGSVA Baseline Security Clearance and Australian work rights.

The following skills and experience are highly desirable:

A Bachelor’s degree, completed or in progress.

Previous experience as a project and program support officer/coordinator.

A relevant certification in project and program management (e.g. PRINCE2 Foundation or equivalent).