Project & Operations Officer – Greater China Partnerships

University of New South Wales; Sydney; Hybrid; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Hybrid/flexible working arrangements

17% superannuation contributions, and退

Job summary

University of New South Wales in Sydney invites applications for a Project & Operations Officer to support the Greater China Partnerships portfolio. You will coordinate day-to-day operations and manage documentation across internal teams.

This role requires bilingual Mandarin Chinese and English, strong organisational skills, and the ability to prepare reports and bilingual communications. Flexible, hybrid work arrangements are offered with opportunities for stakeholder engagement.

Qualifications

• Demonstrated experience providing high-level administrative and operational support.
• Strong written communication and analytical skills.
• Professional proficiency in Mandarin Chinese and English.
• Experience developing project dashboards or data visualisations using Power BI or similar tools.
• Experience supporting financial, intellectual property or research administration processes.

Responsibilities

• Coordinate day-to-day operational activities and manage project documentation.
• Prepare reports and briefings for internal stakeholders across Finance, IP and research support.
• Coordinate bilingual communications and promotional materials.
• Arrange delegations, research showcases and events as required.
• Provide high-level administrative and project coordination support.

Skills

Administrative support

Project coordination

Operational coordination

Reports preparation

Bilingual communications

Stakeholder engagement

Time management

Attention to detail

Microsoft 365

PowerPoint

Tools

Power BI

Adobe Illustrator

InDesign

Photoshop

Microsoft 365

PowerPoint

Job description

Project & Operations Officer – Greater China Partnerships

University of New South Wales – Sydney NSW

• Employment Type: Full time (35 hrs week) |Continuing role| Flexible/hybrid working
• Location: UNSW Kensington Campus

Why your role matters

You’ll provide professional administrative, operational and project coordination support to the team across the Greater China Strategic Industry Partnerships portfolio, including the UNSW Centre for Transformational Environmental Technologies (CTET).

Working closely with the Head of Greater China Strategic Industry Partnerships and the Executive Director of CTET, you’ll coordinate day-to-day operational activities, manage project documentation, prepare reports and briefings, and liaise with internal stakeholders, including Finance, Intellectual Property and research support teams, to progress agreed activities.

You’ll also assist with the preparation of bilingual communications and promotional materials, and coordinate delegations, research showcases and other events as required.

About UNSW

UNSW isn’t like other places you’ve worked. We are a large organisation with a diverse and highly talented community doing extraordinary work. We are driven to be thoughtful, practical and purposeful in all we do, and this collective approach is what gives our work impact. It is also why UNSW is consistently ranked among the world’s top 20 universities in the QS World University Rankings and is a proud member of Australia’s prestigious Group of Eight. If you’re seeking a career where you can thrive, be challenged and contribute to meaningful work, you’re in the right place.

Benefits and Culture:

People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world. Our benefits include:

• Hybrid/flexible working arrangements
• 17% superannuation contributions, annual leave-loading payments and salary sacrifice option
• Discounts and entitlements (retail, education, fitness passport)

About you:

You’ll bring relevant qualifications and experience in administration, operational support or project coordination, along with excellent organisational skills, strong attention to detail and the ability to manage competing priorities in a busy environment.

You’ll also have:

• Demonstrated experience providing high-level administrative and operational support, including coordinating activities, managing documentation, preparing reports and monitoring project deliverables.
• Strong written communication and analytical skills, with the ability to interpret, organise and present complex technical, project and research information for different audiences.
• Strong technical proficiency in Microsoft 365, particularly PowerPoint, and Adobe Illustrator, InDesign, and Photoshop, with demonstrated experience using these applications to prepare reports, professional presentations, documents and bilingual communications materials.
• Strong interpersonal and stakeholder engagement skills, with the ability to build effective working relationships and coordinate activities across different teams.
• Experience supporting financial, intellectual property, research administration or other corporate processes, with the ability to interpret policies, maintain accurate records and exercise sound judgement.
• Excellent time-management and problem-solving skills, with the ability to work independently, exercise discretion and manage competing deadlines.
• Professional proficiency in written and spoken Mandarin Chinese and English, including translation and interpreting in professional settings.
• Experience preparing promotional materials using established templates, editing videos for event highlights, developing project dashboards or data visualisations using Power BI or similar tools, and coordinating events, delegations or similar activities will be highly regarded.

Pre Employment Checks

As part of our recruitment process candidates may be required to undergo pre-employment screening, which may include reference checks, qualification verification, right-to-work verification, and criminal history screening where relevant to the role.

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

The University reserves the right not to proceed with any appointment.