Project Officer (OCEO)

IPC Health Ltd.; City of Melbourne; Hybrid; AUD 85,000 - 110,000; Full time

Benefits offered by this job

12% superannuation

Salary packaging benefits

Hybrid work options

Job summary

IPC Health seeks an experienced Project Officer to support the successful delivery of organisational projects. You will provide project coordination, governance, reporting and stakeholder engagement to ensure activities stay organized, aligned and progressing.

You will work closely with the CEO, Manager Service Impact, Leadership Team, Property and Facilities, consultants and business stakeholders to coordinate key project information, actions, documentation and deliverables.

Qualifications

• Project management qualifications and/or certifications.
• Exposure to Prince2, Agile, Scrum or other structured project methodologies.
• Valid Australian working rights. Sponsorship not available.
• Working with Children Check and National Police Check required.

Responsibilities

• Coordinating project schedules, meetings, milestones and administrative activities to support delivery of projects.
• Maintaining project registers including risks, issues, actions and dependencies.
• Monitoring deliverables and following up outstanding actions with stakeholders to meet timelines.
• Preparing clear project status updates, briefing materials and governance reports for internal stakeholders.
• Coordinating governance forums, workshops and meetings; preparing agendas and documenting minutes.
• Maintaining project documentation, templates and version control in line with standards.

Skills

Project coordination

Governance

Stakeholder engagement

Reporting

MS 365

Education

Project management certification

Tools

Microsoft Teams

SharePoint

Excel

Job description

• Are you an experienced Project Officer who thrives in structured, fast-moving environments?
• Do you enjoy keeping complex project activities organised, coordinated and moving forward?
• Join IPC Health and contribute to meaningful projects that support our clients, communities and staff to be Well for Life.
• Full time –Fixed-term role to 17 December 2027, working up to 38 hours (40 hours to accrue ADO’s) per week across various IPC Health sites, with hybrid flexibility in line with IPC Health policy.
• This position is classified as Grade 4 under the Health and Allied Services, Managers and Administrative Workers (Victorian Stand-Alone Community Health Services (Multi Employer) Enterprise Agreement 2022-2026
• 12% superannuation and access to salary packaging benefits

The Opportunity

An opportunity is available for an experienced Project Officer to support the successful delivery of organisational projects at IPC Health. In this role, you will provide project coordination, governance, reporting and stakeholder engagement support to ensure project activities remain organised, aligned and progressing effectively.

You will work closely with the CEO, Manager of Service Impact, Leadership Team, Property and Facilities, consultants and business stakeholders to coordinate key project information, actions, documentation and deliverables.

This position is well suited to someone who is proactive, highly organised and confident working across multiple priorities in a delivery-focused environment. Strong attention to detail, sound judgement and clear communication will be essential to success in the role.

You will make a difference by:

• Coordinating project schedules, meetings, milestones and administrative activities to support the effective delivery of assigned projects.
• Maintaining project registers, including risks, assumptions, issues, actions, decisions and dependencies, ensuring information is accurate, current and accessible.
• Monitoring project deliverables and proactively follow up outstanding actions with relevant stakeholders to support progress against agreed timelines.
• Preparing clear and timely project status updates, briefing materials, presentations and governance reports for internal stakeholders.
• Coordinating governance forums, workshops and project meetings, including preparing agendas, documenting minutes and tracking agreed actions.
• Maintaining project documentation, templates, repositories and version control processes in line with organisational standards.
• Engaging with business owners, sponsors, internal stakeholders, technical specialists, vendors and subject-matter experts to support effective communication and project coordination.
• Maintaining Microsoft Teams, SharePoint and other collaboration platforms to support project communication, document management and stakeholder access.
• Supporting project assurance, governance, audit and compliance activities by coordinating inputs, maintaining records and meeting required timeframes.
• Assisting with procurement administration, contractor onboarding and resource coordination to support delivery of assigned project activities.
• Contribute to continuous improvement by identifying opportunities to streamline project administration, reporting and governance processes.

To be successful in this role:

• Project management qualifications and/or certifications.
• Exposure to Prince2, Agile, Scrum or other structured project methodologies.

Other:

• The passion and drive to improve the quality of life for the local community, children and families we support.
• Strong project coordination skills, excellent attention to detail and the ability to communicate effectively across technical and non-technical stakeholder groups.
• Previous exposure to opening new sites for medical, clinical, mental health and family services and/or implementing central service systems, digital transformation, technology or similarly complex project environments.
• Strong organisation and time-management skills with the ability to prioritise competing activities.
• Experience maintaining project schedules, registers and governance documentation, with strong document management, quality control and attention to detail.
• Strong written and verbal communication skills, including experience preparing reports, meeting papers, minutes, presentations and executive updates.
• Strong Microsoft 365 capability, including Teams, SharePoint, Excel, Word and PowerPoint.
• Ability to establish productive relationships with stakeholders at different levels.
• Experience facilitating change implementation strategies
• Understanding of project governance, risk and assurance processes.
• Valid Australian working rights. Sponsorship is not available for this opportunity.
• Working with Children Check
• Satisfactory National Police Check

Working at IPC Health you’ll find:

A supportive environment
Connection is our strength. We respect and support each other and work collaboratively to create a force for good. Be inspired and well supported by our passionate leaders and creative staff.

Flexibility
We work in a flexible, adaptable way to best support our staff and clients. Access plenty of options to flex your work and life commitments through our Flexing with IPC Health program.

Achievements are celebrated
Feel valued and recognised as an important part of One Team IPC Health. Your contributions matter. Be part of an award-winning supportive organisation that values and celebrates growth.

Attractive benefits
Generous salary packaging including a tax-free component, access to accrued days off, novated leasing, paid parental leave and a free, confidential Employee Assistance Program.

Learning and development
Our people are supported to explore opportunities that expand their expertise, knowledge and confidence. Engage in our Innovation and Professional Development Framework.

What next?

If you’re a proactive, organised and highly motivated Project Officer who wants to support meaningful work in community health, we want to hear from you. Visit our Careers page, read the Success Profile, submit your cover letter and CV.

Please ensure your cover letter details why you’re a good fit for this role and why you’re particularly interested in working at IPC Health. Applications without a cover letter addressing the key selection criteria, and how your specific experience relates, will not be considered.

To find out more about the role, please contact – Amanda Damian – Manager Service Impact (*************@ipchealth.com.au)

Applications close on Friday 9 October 2026

Important Note: suitable candidates will be contacted for an interview throughout the advertising process.

Our Story

We are One Team IPC Health.We are passionatewe go above and beyond, demonstrating understanding and respect for our communities and each other.We make a differencewe act with purpose, measure our results and celebrate our achievements.We are creativewe learn, experiment and innovate.

At IPC Health, we are visionaries for community health and wellbeing. We are changemakers. Innovation in action is at the heart of everything we do, because we know that innovation can create amazing change and have an incredible and far-reaching impact for individuals, our communities, and for our industry. We prioritise those who face obstacles to getting health services tailored to their needs and work with and for them in a deeply connected way. This enables us to acutely understand their needs and challenges. We live and breathe our passion to create new and better ways to deliver holistic health services for our vastly different and diverse clients and communities – so that they can thrive and experience greater health and wellbeing both individually and together.

We are committed to maintaining a barrier-free environment for all and welcome individuals of diverse backgrounds, including but not limited to, those from the Aboriginal and Torres Strait Islander, Culturally and Linguistically Diverse and the LGBTI communities to apply for our job opportunities.

If you require a reasonable workplace adjustment to support, you during the interview processplease email*******@ipchealth.com.auwith your request. Reasonable workplace adjustmentsare changes that are necessary and achievable to enable a person to efficiently perform their role to the best of their abilities.A reasonable workplace adjustment can be requested at any time in the recruitment process or as a part of employment with IPC Health.