Project Administrator

Department of Jobs, Skills, Industry and Regions; Melbourne; On-site; AUD 81,000 - 99,000; Full time

Job summary

The Department of Jobs, Skills, Industry and Regions in Melbourne is seeking a Project Administrator to support Metropolitan Melbourne staff within Community Sport Infrastructure. The role involves preparing briefs, letters, emails and reports and coordinating internal and external stakeholders.

You will need strong organisational and written communication skills, and be able to manage administration to support investment in community sport and recreation projects.

Qualifications

• Flexibility to adapt to changing priorities and collaborate with cross‑organisational teams.
• Systems thinking to understand impacts across the organisation.
• Innovation and continuous improvement mindset with ability to suggest improvements.
• Project delivery skills: define tasks, coordinate teams, monitor progress.
• Stakeholder engagement to add value and manage satisfaction.

Responsibilities

• Initiates improvements to procedures within the work area.
• Researches issues and prepares draft reports and briefings within a project plan.
• Uses theoretical knowledge to achieve outcomes in moderately complex situations.
• Conducts projects of defined scope under direction.
• Maintains corporate databases and completes analysis.
• Assists in developing strategies to represent the organisation or clients.

Skills

Flexibility

Systems thinking

Innovation & CI

Project delivery

Stakeholder engagement

Job description

Location: Melbourne - CBD and Inner Metro suburbs

Reference: VG/033112AC

The Department of Jobs, Skills, Industry and Regions is focused on growing Victoria’s prosperity, building the productive capacity of our economy and increasing participation – by creating more opportunities for people through skills and jobs; helping businesses and industries to thrive; and building vibrant communities and regions. For more information, see the DJSIR Strategic Plan 2023-2027.

Our work spans numerous portfolios, supporting departmental ministers and operating across metropolitan, regional and international offices.

The Department welcomes and encourages applications from diverse applicants, including First Peoples, refugees or asylum seekers, people from culturally and linguistically diverse (CALD) backgrounds, LGBTIQ+ people and people with disability. All roles at DJSIR can be worked flexibly and we offer reasonable adjustments for applicants with disabilities.

Project Administrator

• Salary: $81,496 - $98,955 (plus Superannuation)
• Fixed-term position until 5 March 2027
• Usual hours of work: Full-time (flexibility may be available)
• Usual work location: Level 31, 121 Exhibition Street, Melbourne VIC 3000 (flexibility may be available)

The Role

The Project Administrator supports the Metropolitan Melbourne staff within Community Sport Infrastructure in the Sport and Experience Economy group. The role has regular interactions with other internal teams as well as external stakeholders. The role regularly prepares briefs, letters, emails and reports.

The position requires a conscientious, self-motivated individual with strong organisational and communication skills, and excellent written skills with an eye for detail. This role supports the team through timely administration to help implement and manage Community Sport Infrastructure's investment into community sport and recreation infrastructure projects, participation programs and strategic planning initiatives.

Main accountabilities

• Initiates improvements to procedures within the work area
• Researches issues and prepares draft reports and briefings within a project plan or policy framework set by others
• Uses theoretical knowledge to achieve agreed outcomes in moderately complex work situations
• Conducts projects of defined scope under direction
• Maintains corporate databases and completes analysis
• Participates in the development of strategies to represent the organisation or clients, involving complex and challenging problems

The Team

The position of Project Administrator forms part of the Community Sport and Recreation Branch, which sits within Sport and Experience Economy Group.

Sport and Experience Economy (SEE) Group delivers programs and initiatives to support positive experiences and a sense of belonging through sport, tourism, events and outdoor recreation – sectors that make Victoria a recognised leader from the grassroots level to the international stage and deliver significant economic, social and health benefits for the state.

Community Sport and Recreation branch, which maximises the economic and social benefits provided to all Victorians by:

• Ensuring greater access and opportunities for participation in sport and recreation by all Victorian
• Maintaining Victoria's reputation as Australia's leading state for sporting and major events
• Ensuring Victoria continues to be the home of the sport and recreation industries and administration
• Investing in major sports facilities to support high-performance pathways

About You

To be successful in this role, you will have the following main skills and experience:

• Flexibility and Adaptability: Accepts changed priorities without undue discomfort. Responds quickly to changes. Comfortable working in collaboration with teams outside of own organisation.
• Systems Thinking: Identifies and understands the impact of particular courses of action on other parts of the organisation or more broadly.
• Innovation and Continuous Improvement: Leverages existing continuous improvement systems and procedures to improve outcomes, quality and efficiency of work; Offers suggestions and ideas, encourages others to do the same.
• Project Delivery: Defines tasks to be delivered to meet agreed outcomes; Coordinates and guides others in the execution of work activities; Monitors progress of tasks against plans and takes corrective action when required.
• Stakeholder Engagement: Takes steps to add value for the client or stakeholder; Links people with other areas as appropriate; Monitors client and stakeholder satisfaction; Constructively deals with stakeholder issues.

Further Information

For a confidential discussion, please contact Lucia Brennan, Group Manager, Metropolitan Melbourne on 0459 433 959 or [e-mail]

The Department is committed to creating and maintaining a child safe organisation. We have zero tolerance of child abuse and are committed to taking the necessary steps to protect children from harm by adopting a preventative, proactive and participatory approach to child safety in accordance with the Child Safe Standards .

Successful candidates will be required to undergo a National Police Records Check prior to commencing employment with the Department. To be eligible for this position you must hold the mandatory qualification as outlined in the position description. For further information on the position, please refer to the attached position description.

Please note: We are committed to inclusive recruitment. If you require an adjustment to participate in any stage of the recruitment process or have a particular requirement to be communicated with by either telephone or email only, please notify the DJSIR Talent Acquisition Team on 0472 875 685, or via email at [e-mail] with the position number in the subject line.

Applications close at 23:59pm on Monday, 9 November 2026.