Project Officer

Whizdom; Coffs Harbour; On-site; AUD 40,000 - 56,000; Full time

Job summary

Whizdom in New South Wales is seeking an administrative support professional to enable smooth operations within the housing program unit. You will perform a variety of office services, manage information, and prepare documentation for managers and directors.

The role focuses on efficient processes, filing, and collaboration with internal teams and external stakeholders to support service delivery. Location is Coffs Harbour with a 6-month contract, ASAP start, and screening checks required.

Responsibilities

• Provide a range of administrative activities and office services that contribute to the efficient and effective operation of the team/unit that supports delivery of services to clients.
• Manage and process business information in accordance with standards and guidelines to ensure all information is accurate, stored correctly and accessible as required.
• Use relevant technology to prepare documentation and presentation material to support business unit managers and directors.
• Implement and maintain effective administrative systems and processes and make recommendations to improve efficiency and better support the business unit in delivering services.
• Manage business unit filing systems in accordance with standards and guidelines, by creating, storing, retrieving and tracking files to ensure accuracy and security of information.
• Build and maintain relationships with other business areas to effectively arrange and set-up for meetings and manage the flow of business information and activities.
• Provide support and assistance to other members of the administration team as required, to ensure efficient and effective functioning of the team.
• Provide customer service and reception duties as required, to act as a first point of contact for the business unit to ensure issues are resolved or escalated appropriately.
• Balancing requests for information, multiple work tasks and competing deadlines in an environment with fluctuating demands.
• Liaising appropriately with a range of internal and external stakeholders with an understanding of their interests and relationship with relevant projects or programs.

Job description

This NSW statutory body is dedicated to improving access to affordable, high-quality housing for Aboriginal and Torres Strait Islander people across NSW, with a particular focus on supporting those most in need.

Governed by an all-Aboriginal Board that provides advice to the relevant NSW Government Ministers, the organisation plays an important role in planning, administering and expanding Aboriginal housing policies, programs and assets across the state.

Its responsibilities include managing and coordinating an annual capital works program, developing financial and resourcing strategies, and increasing the range of housing options available to Aboriginal communities.

About the role

Provide effective administrative and office services support to facilitate the smooth operation of the business unit and the delivery of its services.

Key responsibilities will include:

• Provide a range of administrative activities and office services that contribute to the efficient and effective operation of the team/unit that supports delivery of services to clients.
• Manage and process business information in accordance with standards and guidelines to ensure all information is accurate, stored correctly and accessible as required.
• Use relevant technology to prepare documentation and presentation material to support business unit managers and directors.
• Implement and maintain effective administrative systems and processes and make recommendations to improve efficiency and better support the business unit in delivering services.
• Manage business unit filing systems in accordance with standards and guidelines, by creating, storing, retrieving and tracking files to ensure accuracy and security of information.
• Build and maintain relationships with other business areas to effectively arrange and set-up for meetings and manage the flow of business information and activities.
• Provide support and assistance to other members of the administration team as required, to ensure efficient and effective functioning of the team.
• Provide customer service and reception duties as required, to act as a first point of contact for the business unit to ensure issues are resolved or escalated appropriately.
• Balancing requests for information, multiple work tasks and competing deadlines in an environment with fluctuating demands.
• Liaising appropriately with a range of internal and external stakeholders with an understanding of their interests and relationship with relevant projects or programs.

What's on offer?

This contract is available from ASAP pending clearance of pre-employment checks for initially 6 Months.

Located in Coffs Harbour, NSW

Call George Wright on 0480 011 549 or email [e-mail] for any further information.

Candidates will need to be willing to undergo pre-employment screening checks which may include, ID and work rights, security clearance verification and any other client requested checks.