Project Office - Support Officer

Department of Employment and Workplace Relations (DEWR); Canberra; On-site; AUD 70,000 - 90,000; Full time

Job summary

Department of Employment and Workplace Relations (DEWR) in Canberra is seeking a Project Office Support Officer to assist with coordinating and administering a portfolio of projects. The role focuses on delivering timely project activities, maintaining documentation, and supporting budgeting and risk management.

Collaboration with the project team and stakeholders is essential for success. The position requires Australian citizenship and the ability to obtain a Baseline security clearance.

Qualifications

• Australian citizenship required under section 22(8) of the Public Service Act 1999.
• Baseline security clearance required.

Responsibilities

• Assist in the coordination and administration of project activities and support the delivery of ETD Front Door operations.
• Support the development and maintenance of project documentation, including project plans, schedules, and reports.
• Monitor project progress and provide regular updates to the Project Coordinator and other stakeholders.
• Assist in the preparation of project-related presentations, briefs, and other communication materials.
• Coordinate and schedule project meetings, including preparing agendas and taking minutes.
• Support the management of project budgets and financial reporting.
• Assist in the identification and management of project risks and issues.
• Provide general administrative support to the project team as required

Job description

Department of Employment and Workplace Relations (DEWR) – Canberra ACT

Reporting to the Assistant Director Client Agency Projects, the Project Office Support Officer plays a pivotal role in success of our project portfolio. This position not only involves assisting in the coordination and administration of multiple projects and their activities but also ensuring their seamless and effective delivery. Your exceptional organisational skills, keen attention to detail, and collaborative spirit will be indispensable as you work alongside dedicated team members and valued stakeholders.

Reporting to the Assistant Director Client Agency Projects, the Project Office Support Officer plays a pivotal role in success of our project portfolio. This position not only involves assisting in the coordination and administration of multiple projects and their activities but also ensuring their seamless and effective delivery. Your exceptional organisational skills, keen attention to detail, and collaborative spirit will be indispensable as you work alongside dedicated team members and valued stakeholders.

The key duties of the position include:

Duties and responsibilities of the APS Level 5 may include:

• Assist in the coordination and administration of project activities and support the delivery of ETD Front Door operations.
• Support the development and maintenance of project documentation, including project plans, schedules, and reports.
• Monitor project progress and provide regular updates to the Project Coordinator and other stakeholders.
• Assist in the preparation of project-related presentations, briefs, and other communication materials.
• Coordinate and schedule project meetings, including preparing agendas and taking minutes.
• Support the management of project budgets and financial reporting.
• Assist in the identification and management of project risks and issues.
• Provide general administrative support to the project team as required

Eligibility

Please note, under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the APS unless the Agency delegate has agreed, in writing.

This is a designated security assessed position. The successful candidate will have the ability to obtain and maintain a Baseline security clearance.

This selection process may be used to establish a merit pool. The pool might be accessed to fill ongoing and non-ongoing vacancies for similar roles in the Department over the next 18 months.

Getting to know the Department of Employment and Workplace Relations (DEWR)

We are the department that helps job seeking Australians find safe, secure, and well-paid work while we ourselves strive to be a model employer. We provide the framework for fair and productive relationships between employers and employees. We also oversee skills development and training initiatives to support those entering the workforce or retraining to take advantage of emerging employment opportunities.Secure jobs are vital—driving future economic growth and providing people with the certainty. We focus on connecting Australians who are starting, advancing or changing their career with the relevant skills, knowledge and experience to gain or regain employment.Our work directly contributes to shaping the employment landscape. It is our unique purpose to help people realise their potential and we want you to be part of it.Underpinning our important work is our focus on culture. We recognise that how we do things is equally important as what we achieve. Our workplace is one where different perspective are encouraged, people feel a sense of belonging and draw on the expertise of their peers. Our people demonstrate the APS Values, which includes being open, thoughtful, curious and candid. We also value employee wellbeing and developing leadership through investment in capability.