Project & Office Coordinator

Wabtec Corporation; Perth; On-site; AUD 55,000 - 75,000; Full time

Job summary

Wabtec Corporation in Perth is seeking an experienced Office Administrator to support both office and project operations at our Perth CBD location. You will handle administration, documentation, purchasing of office supplies, and reception duties to ensure smooth daily activities.

The role requires attention to detail, proficiency in MS Office, and a proactive, can-do attitude to thrive in a busy environment. Background check may be required.

Qualifications

• Experience working as an Administrator in a services environment.
• Experience with Microsoft Office Suite.
• Excellent attention detail/accuracy and capable of working to deadlines.
• A 'can do' attitude enabling you to thrive in a busy and fast paced environment.
• Post-secondary and Administration Qualifications
• Prior experience operating time sheet software
• Project admin experience

Responsibilities

• Provide administrative support for all aspects of office & project operations.
• Maintain project documentation as required
• Manage the purchasing of office requisites such as stationery, office equipment and consumables
• Manage office reception, in particular telephone switchboard, incoming & outgoing mail/packages, office appointments and meetings
• Assist in the preparation and consolidation of time sheeting, invoicing, reporting, general administration and as required
• Coordinate OH&S and HR administration and onboarding
• Report consolidation and operational analytics support
• Process improvement activities to enhance workflow efficiency across the team

Skills

Administrative experience

MS Office Suite

Attention to detail

Can-do attitude

Education

Admin qualifications

Tools

Time sheet software

Job description

Who will you be working with?

Wabtec's Digital Intelligence Signaling & Systems team is a recognized industry leader in the successful delivery of complex integrated system projects. These projects involve signaling, train control, communications, and back-ofice solutions with a strong focus on project execution, schedule adherence, and customer satisfaction

Job Description

Who will you be working with?

Wabtec's Digital Intelligence Signaling & Systems team is a recognized industry leader in the successful delivery of complex integrated system projects. These projects involve signaling, train control, communications, and back-ofice solutions with a strong focus on project execution, schedule adherence, and customer satisfaction

You will work collaboratively with all office staff at our Perth CBD location supporting in aspects of administration and coordination as well as detailed support to our Signaling and Systems project team.

How will you make a difference?

This position is responsible for conducting and maintaining office administration and services, whilst also supporting the business with project administration and coordination.

What do we want to know about you?

Essential

• Experience working as an Administrator in a services environment
• Experience with Microsoft Office Suite
• Excellent attention detail/accuracy and capable of working to deadlines.
• A 'can do' attitude enabling you to thrive in a busy and fast paced environment.

Preferred

• Post-secondary and Administration Qualifications
• Prior experience operating time sheet software
• Project admin experience

What will your typical day look like?

• Provide administrative support for all aspects of office & project operations.
• Maintain project documentation as required
• Manage the purchasing of office requisites such as stationery, office equipment and consumables
• Manage office reception, in particular telephone switchboard, incoming & outgoing mail/packages, office appointments and meetings
• Assist in the preparation and consolidation of time sheeting, invoicing, reporting, general administration and as required
• Coordinate OH&S and HR administration and onboarding
• Report consolidation and operational analytics support
• Process improvement activities to enhance workflow efficiency across the team

Please note: Successful candidates will be required to complete background and criminal history check

Our Commitment to Embrace Diversity

Wabtec is a global company that invests not just in our products, but also our people by embracing diversity and inclusion. We care about our relationships with our employees and take pride in celebrating the variety of experiences, expertise, and backgrounds that bring us together. At Wabtec, we aspire to create a place where we all belong and where diversity is welcomed and appreciated.

To fulfill that commitment, we rely on a culture of leadership, diversity, and inclusion. We aim to employ the world’s brightest minds to help us create a limitless source of ideas and opportunities. We have created a space where everyone is given the opportunity to contribute based on their individual experiences and perspectives and recognize that these differences and diverse perspectives make us better.

We believe in hiring talented people of varied backgrounds, experiences and styles... People like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.

Who are we?

Wabtec is a leading global provider of equipment, systems, digital solutions, and value-added services for the freight and transit rail sectors. Drawing on more than 150 years of experience, we are leading the way in safety, efficiency, reliability, innovation, and productivity. Whether it’s freight, transit, ports, logistics, mining, industrial, or marine, our expertise, technologies, and people together – are accelerating the future of transportation. With roots that date back to George Westinghouse, Thomas Edison, and Louis Faiveley, Wabtec has always built technologies and implemented solutions for a variety of sectors that are critical to meeting the needs of customers and governments alike.

Our global team of about 30,000 employees worldwide delivers performance that moves the world forward. We’re lifelong learners, obsessed with better. Learn more at www.WabtecCorp.com.

Culture powers us and the possibilities.

We believe the best ideas come from a mix of experiences and backgrounds. At Wabtec, we strive every day to create a place where everyone belongs. We’re building a culture where leadership, inclusion and your unique perspective fuel progress.

We’re proud to be an Equal Opportunity Employer. We welcome talent of all backgrounds, experiences, and identities, including race, gender, age, disability, veteran status and more.

Need accommodation? Just let us know - we’ve got you.