Project Manager

City Facilities Management Ltd.; City of Monash; Hybrid; AUD 100,000 - 140,000; Full time

Benefits offered by this job

Hybrid work model with 2 days WFH

Free onsite parking

Employee rewards & retailer discounts

Ongoing learning & development

Diverse portfolio of national projects

Supportive, collaborative team culture

Career development within a growing AU

Job summary

City FM Australia seeks a motivated Project Manager to broaden experience across high-volume, multi-site projects. You will oversee 20–30 concurrent projects including national rollouts across 20–800 sites, coordinating scope, timelines and resources with internal and external stakeholders.

Ideal candidates have strong planning, budgeting, tender and reporting skills, and are Melbourne-based with access to a vehicle. Hybrid work and office presence are required.

Qualifications

• Project Management qualification or Bachelor's degree in a relevant discipline (Preferred)
• Strong stakeholder engagement and relationship management skills
• Excellent verbal and written communication skills
• Experience managing multiple priorities and deadlines
• Intermediate to advanced Microsoft Office skills
• Strong planning, organisation and problem-solving capabilities
• Experience within engineering, refrigeration, electrical or mechanical services environments
• Exposure to facilities management or service-based operations
• Experience with tender processes and commercial project delivery
• Familiarity with project budgeting and financial reporting

Responsibilities

• Manage projects from initiation through to completion
• Develop project plans, schedules, milestones and delivery frameworks
• Define project scope, objectives, roles and responsibilities
• Coordinate resources including labour, materials and external suppliers
• Build strong relationships with internal and external stakeholders
• Coordinate activities across multiple business units
• Lead project meetings and facilitate effective communication
• Identify risks and develop mitigation strategies
• Support tender preparation, submissions and evaluations
• Manage project budgets and financial performance
• Monitor project scope, timelines and deliverables
• Track project progress and provide regular updates
• Prepare reports and presentations for key stakeholders
• Conduct post-implementation reviews and identify improvements
• Support operational initiatives and project opportunities across the business

Skills

Stakeholder engagement

Verbal & written communication

Multitasking

MS Office

Planning & organisation

Tender processes

Budgeting & reporting

Education

Project Management qualification or relevant Bachelor’s

Tools

MS Office

Job description

City FM Australia (City) provides world-leading Facilities Management, Engineering and Energy solutions that ensure safe, successful and sustainable outcomes for our partner, Coles.

We're a growing business built on strong partnerships, innovation and operational excellence. Our people are empowered to collaborate, solve problems and deliver meaningful outcomes that support some of Australia's most recognised retail brands.

The Opportunity

Are you a motivated Project Manager looking to broaden your experience and work on projects that make a real impact?

We are seeking an experienced Project Manager who thrives in a fast-paced, high-volume environment. Unlike traditional project management roles that focus on a small number of large projects, this position requires managing 20-30 concurrent projects of varying size and complexity, including national rollouts across 20-800 sites.

Applicants should have experience delivering retail, building, facilities, fit-out, maintenance, construction, or multi-site rollout projects, including developing scopes and quotations from limited client briefs.

To be considered for this role, you must have unrestricted working rights in Australia, hold a current driver's licence and have access to a reliable vehicle. You must be Melbourne-based and available to attend our Mulgrave office a minimum of three days per week.

Key Responsibilities

Project Planning & Delivery

• Manage projects from initiation through to completion
• Develop project plans, schedules, milestones and delivery frameworks
• Define project scope, objectives, roles and responsibilities
• Coordinate resources including labour, materials and external suppliers

Stakeholder Management

• Build strong relationships with internal and external stakeholders
• Coordinate activities across multiple business units
• Work closely with partner representatives to deliver successful outcomes
• Lead project meetings and facilitate effective communication
• Identify risks and develop mitigation strategies
• Support tender preparation, submissions and evaluations
• Manage project budgets and financial performance
• Monitor project scope, timelines and deliverables
• Track project progress and provide regular updates
• Prepare reports and presentations for key stakeholders
• Conduct post-implementation reviews and identify improvements
• Support operational initiatives and project opportunities across the business

Experience & Expertise

• Project Management qualification or Bachelor's degree in a relevant discipline (Preferred)
• Strong stakeholder engagement and relationship management skills
• Excellent verbal and written communication skills
• Experience managing multiple priorities and deadlines
• Intermediate to advanced Microsoft Office skills
• Strong planning, organisation and problem-solving capabilities
• Experience within engineering, refrigeration, electrical or mechanical services environments
• Exposure to facilities management or service-based operations
• Experience with tender processes and commercial project delivery
• Familiarity with project budgeting and financial reporting

To be successful in this role, you will be:

• Highly organised and detail-oriented
• A proactive problem solver who takes ownership
• A confident communicator who can engage stakeholders at all levels
• Collaborative and team-focused
• Adaptable and comfortable managing competing priorities
• As this is not an IT Project Management or Engineering based role. Candidates without practical experience managing multiple concurrent projects in a retail, building, construction, facilities, or rollout environment are not suitable.

What's on Offer?

• Permanent full-time opportunity
• Hybrid working model with 2 days working from home each week
• Free secure onsite parking
• Access to employee rewards and retailer discounts
• Ongoing learning and development opportunities
• Exposure to a diverse portfolio of national projects
• Supportive, collaborative and high-performing team culture
• Career development within a growing Australian business

City is an Equal Opportunity Employer who supports and encourages the diverse needs of each individual Team Member.