Project Manager

at; Canberra; On-site; AUD 90,000 - 130,000; Full time

Job summary

Capability Support is seeking a Project Manager to coordinate organisational projects that strengthen capability and improve services for clients, staff and stakeholders.

You will work closely with the Executive Leadership Group to define scope, manage timelines and embed changes across the organisation, ensuring clear updates and well-documented progress across Canberra and Brisbane.

Qualifications

• Experience coordinating or managing projects in community services, disability, health, education or not-for-profit environment
• Strong organisational, planning and time-management skills
• Excellent written and verbal communication for diverse audiences

Responsibilities

• Plan, coordinate and support delivery of organisational projects and initiatives
• Define project scope, objectives, deliverables, timeframes and success measures
• Develop and maintain project plans, schedules and documentation
• Coordinate activities across teams, contractors and external partners
• Monitor progress, identify issues and risks, escalate as needed
• Support change management activities and stakeholder engagement
• Prepare updates, briefs and reports for leaders and sponsors
• Maintain accurate project records and documentation
• Support procurement, vendor liaison and contract coordination
• Contribute to budget tracking and expenditure monitoring
• Support continuous improvement by reviewing outcomes and lessons learned
• Facilitate meetings, workshops and working groups
• Perform other duties as required

Skills

Project coordination

Stakeholder management

Communication skills

Time management

Problem solving

Education

Relevant qualification in project management or related field

Job description

Capability Head OfficeCanberra and/or Capability Office Brisbane

Hours of Work

Flexible hours (76 per Fortnight)

About the role

The Project Manager plays an integral part in ensuring that Capability Support continues to deliver personalised, trauma-informed and professional services that improve the lives of people we support. The role is responsible for planning, coordinating and delivering projects that strengthen organisational capability, improve systems and processes, and support high-quality outcomes for clients, staff and stakeholders.

The Project Manager works closely and in partnership with Capability Support's Executive LeadershipGroup (ELG), and project stakeholders to ensure projects are delivered in a coordinated, practical and values-aligned way. This includes clarifying project scope, engaging stakeholders, managing timelines and risks, supporting implementation, and ensuring changes are communicated and embedded effectively across the organisation.

Responsibilities and Duties

Plan, coordinate and support the delivery of organisational projects and initiatives, including through:

• Working with project sponsors and key stakeholders to define project scope, objectives, deliverables, timeframes and success measures
• Developing and maintaining project plans, schedules, registers, status reports and other project documentation
• Coordinating project activities across teams, contractors, suppliers and external partners to support timely delivery
• Monitoring project progress, identifying issues and risks, and escalating matters where appropriate
• Supporting change management activities, including communication, stakeholder engagement, training coordination and implementation planning.
• Preparing clear updates, briefs and reports for leaders, project sponsors and other stakeholders
• Maintaining accurate project records and ensuring documentation is stored and shared appropriately
• Supporting procurement, vendor liaison and contract coordination where required for project delivery
• Contributing to project budget tracking, resource planning and expenditure monitoring in partnership with relevant leaders
• Supporting continuous improvement by reviewing project outcomes, capturing lessons learned and recommending practical improvements
• Facilitating meetings, workshops and working groups, including preparing agendas, papers, minutes and actions where required
• Any other duties as required

Requirements

Highly Desirable

• Experience coordinating or managing projects in a community services, disability, health, education or not-for-profit environment
• Strong organisational, planning and time-management skills
• Experience developing project plans, reports, risk registers and implementation documentation
• Strong written and verbal communication skills, including the ability to prepare clear updates for different audiences
• Ability to build positive working relationships and influence stakeholders in a professional and respectful manner
• Ability to manage competing priorities, solve problems and maintain momentum in a busy environment
• Willingness to learn, take initiative and contribute to continuous improvement
• Relevant qualification in project management, business, community services or a related field
• Ability to maintain client, staff and stakeholder confidentiality
• Valid Working with Vulnerable People Registration ACT, and/or Queensland Blue Card, or ability to gain this
• Valid CYF clearance, or ability to gain thisValid police check, or ability to gain this
• Available & registered vehicle