Project Coordinator EWP - DoD

Veolia Environmental Services; City of Melbourne; Hybrid; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Hybrid work

Parental leave

Volunteer days

Novated leasing

Employee assistance Thrive

Job summary

Veolia Environmental Services is seeking a Project Coordinator for the Estate Works Program (EWP) to support Defence build and site projects. You will coordinate waste removal, recycling and disposal activities, liaise with Defence stakeholders, contractors and depot teams, and help ensure safe, compliant project outcomes.

The role requires strong organisation, communication and stakeholder management. Occasional interstate travel and the ability to obtain Defence clearance are essential; hybrid

Qualifications

• Experience in project coordination, contract administration, operations coordination, customer service or a similar role.
• Strong communication and relationship-building skills, with the ability to work confidently with customers, contractors and internal teams.
• Excellent organisation, time management and attention to detail.
• The ability to manage competing priorities, resolve issues and meet reporting deadlines.
• Confidence working with budgets, financial information and performance reporting.

Responsibilities

• Coordinating waste removal, recycling, reuse and disposal activities across EWP projects.
• Supporting project planning, scheduling, documentation and progress tracking.
• Working with Defence stakeholders, construction contractors, depot teams and drivers to coordinate service delivery.
• Building strong customer relationships, responding to enquiries and helping resolve issues.
• Identifying opportunities to improve recycling and reuse outcomes, reduce costs and maximise value.
• Monitoring project performance, contract requirements, KPIs, risks and compliance obligations.
• Preparing accurate project, financial, operational and post-activity reports.
• Maintaining project information across relevant systems and supporting budget, resource and performance tracking.
• Assisting with continuous improvement, business continuity, compliance and project escalation activities.
• Travelling to Defence sites and project locations nationally as required.

Skills

Project coordination

Contract administration

Customer service

Budgeting & reporting

Communication

Stakeholder management

Tools

Salesforce

SAP

Microsoft Office

Google apps

Job description

Join Veolia, a global environmental leader with 170+ years of experience across 40+ countries. With 220,000 employees worldwide and 6,500 staff at 300 ANZ sites, we deliver innovative Water, Waste, Energy and Industrial Services for a sustainable future.

The Opportunity

We’re seeking a Project Coordinator - Estate Works Program (EWP) to join our Defence team - Can be based in Arndell Park, NSW, or Ordish Road, VIC.

In this role, you’ll coordinate waste removal, recycling, reuse and disposal activities across Defence building and construction projects. You’ll work with Defence stakeholders, construction contractors, depot teams and internal colleagues to support safe, compliant and sustainable project outcomes.

What's on offer

• The opportunity to support meaningful Defence projects and deliver positive environmental outcomes
• A varied coordination role with exposure to customers, contractors and operational teams across Australia
• The chance to contribute to recycling, reuse, innovation and continuous improvement initiatives

What you'll be responsible for

• Coordinating waste removal, recycling, reuse and disposal activities across EWP projects
• Supporting project planning, scheduling, documentation and progress tracking
• Working with Defence stakeholders, construction contractors, depot teams and drivers to coordinate service delivery
• Building strong customer relationships, responding to enquiries and helping resolve issues
• Identifying opportunities to improve recycling and reuse outcomes, reduce costs and maximise value
• Monitoring project performance, contract requirements, KPIs, risks and compliance obligations
• Preparing accurate project, financial, operational and post-activity reports
• Maintaining project information across relevant systems and supporting budget, resource and performance tracking
• Assisting with continuous improvement, business continuity, compliance and project escalation activities
• Travelling to Defence sites and project locations nationally as required

What you'll need to be successful

• Experience in project coordination, contract administration, operations coordination, customer service or a similar role
• Strong communication and relationship-building skills, with the ability to work confidently with customers, contractors and internal teams
• Excellent organisation, time management and attention to detail
• The ability to manage competing priorities, resolve issues and meet reporting deadlines
• Confidence working with budgets, financial information and performance reporting.
• Strong problem-solving, risk management and continuous improvement skills
• Proficiency in Microsoft and Google applications; experience with systems such as Salesforce, SAP or similar is desirable
• The ability to obtain and maintain a Defence Baseline security clearance and Defence Common Access Card
• A strong commitment to safety, environmental responsibility and customer service
• Own vehicle, a current driver’s licence and willingness to travel interstate and intrastate
• Must be an Australian citizen to be eligible to work on the Defence contract

Why Veolia?

At Veolia, we support our people both at work and beyond. Enjoy a comprehensive range of benefits designed to help you thrive, including:

• Generous paid parental leave and paid volunteer days
• Flexible and hybrid working arrangements
• Superannuation contributions on unpaid parental leave
• Fitness Passport and discounted health insurance
• Employee Assistance Program (Thrive) for you and your family
• Novated leasing and vehicle discounts
• Bonus and referral programs, plus employee share plan
• Ongoing professional development and clear career pathways

Veolia is committed to ensuring every employee returns home safely every day under our Always Safe Charter.

Join a team that values your wellbeing, growth, and contribution-while making a real impact on the environment and our communities.

Fairness, Diversity & Inclusion

Veolia is committed to fostering a diverse, equitable, and inclusive workplace where everyone is valued and respected. We welcome applications from all backgrounds and are dedicated to providing a safe, supportive, and accessible environment. If you require adjustments to the recruitment process, please let us know so we can support you.

Discover more about our benefits, culture, and commitment to diversity at anz.veolia.com/careers. We value your interest in our employment opportunities and commit to respond to all applications.

Veolia is committed to conducting recruitment in a fair, ethical and transparent manner based solely on merit. Candidates with direct or indirect personal/professional ties to Veolia and/or any third party related to Veolia business (including but not limited to Veolia's suppliers, customers, partners and competitors) must disclose this information.