Project Coordinator - (Defence Program)

Talent; Brisbane; On-site; AUD 80,000 - 110,000; Full time

Job summary

Talent International is seeking a proactive and highly organised Project Coordinator to join a major Defence program in Brisbane. You will provide essential coordination and operational support to program leadership, helping ensure the efficient delivery of day-to-day activities across the program.

Your responsibilities include coordinating communication between leaders and stakeholders, maintaining documentation, tracking progress and supporting procurement and travel arrangements.

Qualifications

• Experience in project coordination or administration.
• Strong organisational and time management skills.
• Excellent communication and stakeholder engagement abilities.
• Experience maintaining project documentation and reporting.
• Ability to learn new systems and software quickly.
• Experience within Defence or large-scale programs advantageous but not essential.

Responsibilities

• Support program activities, monitor progress and assist with reporting.
• Coordinate communication between leaders, teams and external stakeholders.
• Manage documentation, travel arrangements, procurement support and operations.
• Prepare updates and maintain accurate project records.
• Identify opportunities to streamline workflows and implement changes.
• Support adherence to policies, procedures and safety requirements.
• Act as central point of contact and escalate issues as needed.

Skills

Organisational skills

Communication skills

Stakeholder engagement

Documentation

Problem-solving

Computer literacy

Job description

Take the next step in your project coordination career and contribute to one of Australia’s significant Defence programs!

Talent International is seeking an enthusiastic and highly organised Project Coordinator to join a major Defence program based in Brisbane. This is a fantastic opportunity to play an important role in a complex, high-profile program, working closely with experienced leaders and multidisciplinary teams to keep operations running smoothly. You’ll be at the centre of program coordination, supporting stakeholders, tracking progress, improving processes and ensuring key activities stay on track.

The Opportunity

As a Project Coordinator, you’ll provide essential coordination and operational support to program leadership, helping ensure the efficient delivery of day-to-day activities across the program.

Your responsibilities will include:

• Project Coordination: Support program activities, monitor progress, track key deliverables and assist with reporting.
• Stakeholder Engagement: Coordinate communication between program leaders, internal teams and external stakeholders.
• Administration & Operations: Manage documentation, coordinate travel arrangements, support procurement and assist with operational requirements.
• Reporting & Documentation: Maintain accurate project records, prepare updates and identify emerging issues or trends.
• Process Improvement: Identify opportunities to streamline workflows, improve processes and support the implementation of changes.
• Compliance & Governance: Support adherence to organisational policies, procedures and safety requirements.
• Team Support: Act as a central point of contact, helping resolve day-to-day challenges and escalating issues when required.

About You

We’re looking for a proactive, adaptable and personable coordinator who enjoys bringing structure to busy environments and building strong relationships.

Ideally, you’ll bring:

• Previous experience as a Project Coordinator, Program Coordinator, Project Administrator or in a similar coordination role.
• Strong organisational and time management skills, with the ability to juggle competing priorities.
• Excellent communication and stakeholder engagement skills, with confidence working across different teams.
• Experience maintaining documentation, preparing reports and coordinating administrative activities.
• A proactive mindset, strong attention to detail and a practical approach to problem-solving.
• Strong computer literacy and the ability to quickly learn new systems and software.
• Experience within Defence, aviation or large-scale programs would be advantageous, but is not essential.

Why Consider This Opportunity?

• Competitive Salary: $80,000 – $110,000 per annum, including superannuation.
• 10-Month Fixed-Term Contract: An opportunity to gain valuable experience supporting a major Defence program.
• Meaningful Work: Contribute to an important aviation program supporting Australia’s Defence capability.
• Career Development: Build your experience in project coordination, stakeholder management and program operations.
• Collaborative Environment: Work alongside experienced professionals across a diverse range of functions.

Eligibility Requirements

Applicants must be eligible to obtain an Australian Government Defence security clearance (Baseline/NV1) and meet applicable security and export-control requirements, including ITAR and EXIM.

Ready for Your Next Opportunity?

If you’re a motivated Project Coordinator who enjoys working with people, staying organised and making things happen, this could be the perfect next step in your career.