Program Coordinator

Airservices Australia; Melbourne; On-site; AUD 100,000 - 130,000; Full time

Job summary

Airservices Australia is seeking a Program Coordinator to support the delivery of major Built Environment programs, guiding governance, planning and reporting across project teams.

You will coordinate meetings, manage artefacts, monitor risks and issues, and liaise with stakeholders to ensure on-time outcomes within a fixed-term 12-month contract in Melbourne or Brisbane.

Qualifications

• Demonstrated experience coordinating programs or projects within a governance framework.
• Strong understanding of project management disciplines including scheduling, stakeholder management and resource coordination.
• Experience preparing and maintaining project documentation, reports and governance artefacts.
• Ability to analyse information, identify issues and recommend practical solutions.
• Excellent written and verbal communication skills with the ability to build effective stakeholder relationships.
• Experience using Microsoft Project, Project Server or similar project management tools.
• Project management qualifications such as Diploma of Project Management, PRINCE2 Foundation, CAPM or equivalent will be highly regarded

Responsibilities

• Coordinate program activities and governance artefacts.
• Maintain governance documentation and reports.
• Support change requests and briefing packs.
• Provide accurate reporting and administrative support to ensure outcomes.
• Coordinate meetings and manage program artefacts.

Skills

Governance coordination

Scheduling

Stakeholder management

Project reporting

Document control

Risk & issue management

Education

Diploma of Project Management

PRINCE2 Foundation

CAPM

Tools

Microsoft Project

Project Server

Job description

Job no: 502959
Work type: Fixed Term Full Time, Secondment
Location: VIC
Categories: Administration, Contract Management, Project Management

• Support the delivery of major infrastructure programs that help shape the future of Australia's aviation network.
• 12 Month Fixed Term Contract
• Melbourne (preferred) or Brisbane Location

Summary

Coordinate and support the successful delivery of critical Built Environment programs through strong governance, planning, stakeholder engagement and administrative excellence.

The Organisation

Airservices Australia is a government-owned organisation responsible for the safe and efficient management of 11% of the world’s airspace and provision of aviation rescue fire fighting services at Australia’s busiest airports.

Our people are our greatest asset with a dynamic and diverse team operating from locations across the country - from bustling cities to regional and remote locations, including an island. This team keep are helping to secure the future of Australia’s skies and keep it amongst the safest in the world.

We connect people with their world safely linking family and friends, generating economic activity, creating jobs, and facilitating trade and tourism.

Airservices is committed to fostering a culture that is diverse, inclusive, and respectful. We encourage motivated individuals who love what they do, value a service first mindset and embrace a challenge to explore a career with Airservices. In return you will be a valued team member, be offered flexibility and experience a meaningful career in an exciting, ever-evolving aviation industry.

The Role & The Team

As Program Coordinator, you will play a key role in supporting the delivery of major Built Environment programs, working closely with the Program Manager, project teams and key stakeholders across Airservices. You will coordinate program activities, maintain governance documentation, monitor risks and issues, support integrated delivery planning, and provide accurate reporting and administrative support to ensure program outcomes are achieved. The role is responsible for coordinating meetings, managing program artefacts, maintaining document control and supporting activities including change requests, briefing packs and Public Works Committee submissions.

You’ll join a collaborative and high-performing team delivering critical infrastructure projects that support the ongoing safety, sustainability and efficiency of Australia's aviation network.

The Person

You are a highly organised coordinator who thrives in a dynamic project environment and enjoys bringing structure, clarity and momentum to complex programs. You build strong relationships, communicate effectively with diverse stakeholders and can manage multiple priorities while maintaining exceptional attention to detail.

The successful applicant will have:

• Demonstrated experience coordinating programs or projects within a governance framework.
• Strong understanding of project management disciplines including scheduling, stakeholder management and resource coordination.
• Experience preparing and maintaining project documentation, reports and governance artefacts.
• Ability to analyse information, identify issues and recommend practical solutions.
• Excellent written and verbal communication skills with the ability to build effective stakeholder relationships.
• Experience using Microsoft Project, Project Server or similar project management tools.
• Project management qualifications such as Diploma of Project Management, PRINCE2 Foundation, CAPM or equivalent will be highly regarded

At Airservices Australia, we embrace and thrive on diversity of thought, perspectives, and capabilities because we know the benefits of having a workforce that is representative of the community that we serve. We appreciate everyone is unique, and acknowledge diversity in thought leads to greater transparency and improved consideration in our decision making.

We believe a diverse workforce supported by an inclusive culture is central to our success. We actively encourage and welcome candidates from all cultural backgrounds, gender identities, people living with disability and Aboriginal and Torres Strait Islander peoples to apply.

Security Clearance

To be eligible to apply, you must be an Australian Citizen or a Permanent resident as an ASIC is required for this role.