Project Coordinator/ Contract Administrator

CGC Recruitment; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

CGC Recruitment is seeking an experienced Project Coordinator / Contract Administrator to join a commercial building and fitout contractor in Sydney. The role combines project coordination with contract administration across CDC/DA pathways, procurement, and commercial management for varied fitout and refurbishment projects.

You will support Project Managers, manage tender analyses, supplier negotiations and progress claims, run meetings, and take ownership of smaller projects as you grow with

Qualifications

• Background in commercial construction for fitouts/refurbishments.
• Experience in commercial project coordination and contract administration.
• Understanding of contract administration, procurement and commercial management.
• Knowledge of CDC/DA approval pathways and certification processes.
• Strong organisation and ability to manage competing priorities.
• Excellent communication and stakeholder management.
• Proactive, self-motivated with the ability to work autonomously.
• Support multiple Project Managers while keeping deliverables on track.

Responsibilities

• Assisting Project Managers with CDC / DA approvals and submissions.
• Supporting project pricing, obtaining trade quotations and cost reviews.
• Preparing tender analyses, SOWs and subcontract agreements.
• Assisting with trade procurement, subcontractor negotiations and appointments.
• Managing variations, progress claims and contract administration.
• Attending project meetings, preparing minutes and following up actions.
• Coordinating with subcontractors, consultants and suppliers for progress.
• Assisting with project programmes, procurement schedules and milestones.
• Supporting general project delivery and resolving day‑to‑day issues.
• Taking ownership of smaller projects when appropriate.

Skills

Project coordination

Contract administration

Procurement

Stakeholder management

MS Project

Time management

Communication

Tools

MS Project

Job description

Project Coordinator / Contract Administrator 5-Month Contract | View to Extend | Commercial Fitout & Refurbishment Projects

An exciting opportunity is available for an experienced Project Coordinator / Contract Administrator to join a growing commercial building and fitout contractor.

Working closely with a team of experienced Project Managers, you will play an integral role in supporting the commercial management and day-to-day delivery of a diverse range of projects, including commercial fitouts, refurbishments and lobby upgrades.

With project values ranging from $500k to $5–6 million, this is a varied, hands‑on role offering exposure to all stages of project delivery. Initially offered as a 5-month contract, there is a view to extend for the right person.

The Opportunity You will work alongside Project Managers, providing essential support across project coordination, procurement, contract administration and commercial management.

Your responsibilities will include:

• Assisting Project Managers with CDC / DA approval pathways, consultant coordination and relevant submissions.
• Supporting project pricing, obtaining trade quotations and reviewing costs.
• Preparing tender analysis documentation, scopes of work (SOW) and subcontract agreements.
• Assisting with trade procurement, subcontractor negotiations and appointments.
• Managing variations, progress claims and general contract administration.
• Attending project meetings, preparing minutes and following up on outstanding actions.
• Coordinating with subcontractors, consultants and suppliers to ensure projects progress efficiently.
• Assisting with project programmes, procurement schedules and key milestones.
• Supporting Project Managers with general project delivery and resolving day-to-day project issues.
• Taking ownership of smaller projects where appropriate, depending on your experience and capability.

About You

We are looking for someone who has a background in commercial construction, ideally within commercial fitouts and refurbishments, and who is confident working across both project coordination and contract administration.

You will ideally bring:

• Previous experience in a Project Coordinator, Contract Administrator or similar role within commercial construction.
• Experience working on commercial fitout and refurbishment projects.
• A sound understanding of contract administration, procurement and commercial management.
• Some knowledge of CDC / DA approval pathways and certification processes.
• Strong organisational skills and the ability to manage competing priorities.
• Excellent communication and stakeholder management skills.
• A proactive approach, with the initiative to identify issues, follow things through and work autonomously.
• The ability to support multiple Project Managers while keeping project deliverables on track.

Experience with MS Project would be advantageous but is not essential.

What’s on Offer?

• Initial 5-month contract with a genuine view to extend.
• Exposure to a variety of commercial fitout and refurbishment projects valued up to $6 million.
• A diverse role combining project coordination and commercial contract administration.
• The opportunity to work closely with experienced Project Managers.
• Potential to take ownership of smaller projects and further develop your project delivery experience.