Project Coordinator

Connect Sydney; Sydney; On-site; AUD 80,000 - 110,000; Full time

Job summary

ConnectSydney is seeking a Project Coordinator to support planning, coordination and delivery of civil and ITS works across the Harbour Zone. The role provides administrative, commercial and delivery support to ensure works are effectively planned, tracked, costed, and reported.

It plays a key role in improving planning, financial visibility and coordination across Operations, Traffic, Commercial and Procurement teams.

Qualifications

• Understanding of procurement or contract administration processes.
• Exposure to project or financial systems (e.g. Jobpac, JAMS, SAP or similar).
• Use of PMO systems to track projects.
• Ability to manage multiple tasks and priorities.
• Ability to work across multiple stakeholders.
• Experience in project coordination or administration within construction, infrastructure, or maintenance is highly desirable.
• Experience in civil, road, tunnel or infrastructure maintenance environments is highly desirable.
• Strong organisational and communication skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).

Responsibilities

• Planning and program support.
• Assist in developing and maintaining forward works programs and lookaheads.
• Coordinate inputs from supervisors, engineers, and other departments.
• Support the development of scopes, work packs, and delivery documentation.
• Track progress of Tactical and Special Project works.
• Support mobilisation and delivery of project improvement works.
• Coordinate meetings, actions, and follow-ups across internal stakeholders.
• Assist with scheduling, resource planning, and traffic coordination inputs.
• Assist with creation and tracking of work orders and purchase orders.
• Support cost tracking, forecasting and budget reporting activities.
• Assist with receipting, claims preparation and supporting documentation.
• Work with Commercial and Finance teams to ensure accurate cost allocation.
• Maintain trackers for project status, risks and key milestones.
• Maintain project trackers, dashboards and reporting tools.
• Assist in gathering data for monthly and ad-hoc reporting.
• Support process improvement and documentation of workflows.
• Help improve data quality across maintenance systems.
• Support coordination across Construction, Traffic, Procurement and Commercial teams.
• Assist in preparing reports, presentations and meeting packs.
• Track actions and ensure follow-up of agreed deliverables.

Skills

Project coordination

Stakeholder management

Organisational skills

Communication skills

Multi-tasking

Construction/Infrastructure experience

Tools

Jobpac

JAMS

SAP

PMO systems

Job description

ConnectSydney, a joint venture of ServiceStream, Boral, and Johnson Controls, in partnership with Transport for NSW (TfNSW), is entrusted with the management of the Harbour Zone. Our responsibilities encompass routine maintenance, strategic enhancements, and specialised projects aimed at bolstering Sydney's transport infrastructure.

The Project Coordinator supports the planning, coordination, and delivery of civil, and ITS projects works across the network. The role provides administrative, commercial and delivery support to ensure works are effectively planned, tracked, costed, and reported. This position plays a key role in improving planning, financial visibility and coordination across Operations, Traffic, Commercial and Procurement teams.

Key Responsibilities:

• Planning and program support
• Assist in developing and maintaining forward works programs and lookaheads
• Coordinate inputs from supervisors, engineers, and other departments
• Support the development of scopes, work packs, and delivery documentation
• Track progress of Tactical and Special Project works
• Support mobilisation and delivery of project improvement works
• Coordinate meetings, actions, and follow-ups across internal stakeholders
• Assist with scheduling, resource planning, and traffic coordination inputs
• Assist with creation and tracking of work orders and purchase orders
• Support cost tracking, forecasting and budget reporting activities
• Assist with receipting, claims preparation and supporting documentation
• Work with Commercial and Finance teams to ensure accurate cost allocation
• Maintain trackers for project status, risks and key milestones
• Maintain project trackers, dashboards and reporting tools
• Assist in gathering data for monthly and ad-hoc reporting
• Support process improvement and documentation of workflows
• Help improve data quality across maintenance systems
• Support coordination across Construction, Traffic, Procurement and Commercial teams
• Assist in preparing reports, presentations and meeting packs
• Track actions and ensure follow-up of agreed deliverables

About You:

• Understanding of procurement or contract administration processes
• Exposure to project or financial systems (e.g. Jobpac, JAMS, SAP or similar)
• Use of PMO systems to track projects
• Ability to manage multiple tasks and priorities
• Ability to work across multiple stakeholders
• Experience in project coordination or administration within construction, infrastructure, or maintenance is highly desirable
• Experience in civil, road, tunnel or infrastructure maintenance environments is highly desirable
• Strong organisational and communication skills
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)

About Us:

ConnectSydney is an equal opportunity employer who believes diversity of thought, background and experience strengthens relationships and benefits our people, clients, and communities. We are committed to cultivate an inclusive and high-performing culture where our people thrive and are proud to bring their whole selves to work, inspiring a respectful and inclusive environment. ConnectSydney encourages and welcomes the opportunity for applicants to share their lived experiences.

Benefits of working with us include:

• Growth – We are growing and there are opportunities for your career development across our business units.
• Discounts - Access to hundreds of businesses such as Woolworths, Air BNB, The Iconic, JB HI-FI, Dan Murphys, Bupa Health Care, and Specsavers. We also offer access to novated leasing.
• Paid leave - Parental, cultural, community service, study, corporate volunteering and purchased leave available.
• Culture – We are dedicated to fostering a workplace environment that values diversity and inclusion, and we recognise and celebrate excellence throughout the year.