Project Admin/Coordinator

Service Stream; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Growth opportunities

Discounts

Paid leave

Culture & inclusion

Job summary

ConnectSydney is seeking a proactive Project Coordinator to join the Networks Delivery team in Rockdale, NSW. You will support planning, coordination and delivery of civil and ITS projects, ensuring cost tracking, reporting and procurement administration are effectively managed.

You will collaborate with Operations, Traffic, Commercial and Procurement teams to improve data quality and project visibility, while coordinating across multiple stakeholders and maintaining project trackers and

Qualifications

• Understanding of procurement or contract administration processes.
• Exposure to project or financial systems (e.g. Jobpac, JAMS, SAP or similar).
• Use of PMO systems to track projects.

Responsibilities

• Plan and coordinate program support across civil and ITS works.
• Assist in developing and maintaining forward works programs and lookaheads.
• Coordinate inputs from supervisors, engineers, and other departments.
• Support the development of scopes, work packs, and delivery documentation.
• Track progress of Tactical and Special Project works.
• Support mobilisation and delivery of project improvement works.
• Coordinate meetings, actions, and follow-ups across internal stakeholders.
• Assist with scheduling, resource planning, and traffic coordination inputs.
• Assist with creation and tracking of work orders and purchase orders.
• Support cost tracking, forecasting and budget reporting activities.

Skills

Procurement knowledge

PMO systems

MS Office

Stakeholder management

Civil/ infrastructure experience

Tools

Jobpac

JAMS

SAP

Job description

Primary Location NSW - Rockdale

Job Description Summary ConnectSydney is on the hunt for an enthusiastic Project Coordinator to join the Networks Delivery team in Rockdale! About the Role ConnectSydney, a joint venture of ServiceStream, Boral, and Johnson Controls, in partnership with Transport for NSW (TfNSW), is entrusted with the management of the Harbour Zone. Our responsibilities encompass routine maintenance, strategic enhancements, and specialised projects aimed at bolstering Sydney's transport infrastructure. The Project Coordinator supports the planning, coordination, and delivery of civil, and ITS projects works across the network. The role provides administrative, commercial and delivery support to ensure works are effectively planned, tracked, costed, and reported. This position plays a key role in improving planning, financial visibility and coordination across Operations, Traffic, Commercial and Procurement teams.

Key Responsibilities:

• Planning and program support
• Assist in developing and maintaining forward works programs and lookaheads
• Coordinate inputs from supervisors, engineers, and other departments
• Support the development of scopes, work packs, and delivery documentation
• Track progress of Tactical and Special Project works
• Support mobilisation and delivery of project improvement works
• Coordinate meetings, actions, and follow-ups across internal stakeholders
• Assist with scheduling, resource planning, and traffic coordination inputs
• Assist with creation and tracking of work orders and purchase orders
• Support cost tracking, forecasting and budget reporting activities
• Assist with receipting, claims preparation and supporting documentation
• Work with Commercial and Finance teams to ensure accurate cost allocation
• Maintain trackers for project status, risks and key milestones
• Maintain project trackers, dashboards and reporting tools
• Assist in gathering data for monthly and ad-hoc reporting
• Support process improvement and documentation of workflows
• Help improve data quality across maintenance systems
• Support coordination across Construction, Traffic, Procurement and Commercial teams
• Assist in preparing reports, presentations and meeting packs
• Track actions and ensure follow-up of agreed deliverables

About You:

• Understanding of procurement or contract administration processes
• Exposure to project or financial systems (e.g. Jobpac, JAMS, SAP or similar)
• Use of PMO systems to track projects
• Ability to manage multiple tasks and priorities
• Ability to work across multiple stakeholders
• Experience in project coordination or administration within construction, infrastructure, or maintenance is highly desirable
• Experience in civil, road, tunnel or infrastructure maintenance environments is highly desirable
• Strong organisational and communication skills
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)

About Us:

ConnectSydney is an equal opportunity employer who believes diversity of thought, background and experience strengthens relationships and benefits our people, clients, and communities. We are committed to cultivate an inclusive and high-performing culture where our people thrive and are proud to bring their whole selves to work, inspiring a respectful and inclusive environment. ConnectSydney encourages and welcomes the opportunity for applicants to share their lived experiences.

We celebrate diversity at ConnectSydney and welcome applications from people who identify as Aboriginal and/or Torres Strait Islander, people with a disability or neurodivergence, and those from LGBTIQA+, Veteran or other diverse groups.

Benefits of working with us include:

• Growth – We are growing and there are opportunities for your career development across our business units.
• Discounts - Access to hundreds of businesses such as Woolworths, Air BNB, The Iconic, JB HI-FI, Dan Murphys, Bupa Health Care, and Specsavers. We also offer access to novated leasing.
• Paid leave - Parental, cultural, community service, study, corporate volunteering and purchased leave available.
• Culture – We are dedicated to fostering a workplace environment that values diversity and inclusion, and we recognise and celebrate excellence throughout the year.