Project Coordinator

Linfox; Oakdale; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

12 weeks paid parental leave

Mentoring programs

Dining and adventure benefits

Health and well-being benefits

Job summary

BevChain, a subsidiary of Linfox, is seeking a detail-oriented Project Coordinator to drive successful customer implementations and business transitions. You will coordinate plans, risks and governance, working with Business Development, Operations, Commercial, Customer Service and Finance to keep projects on track.

Ideal candidates are highly organized, able to manage multiple priorities, and skilled in documenting progress, minutes, and status reports.

Qualifications

• Experience in project coordination, project administration, logistics, supply chain, customer service or a similar business support role.
• Experience supporting projects, implementations, business improvements or change initiatives.
• Strong stakeholder management and communication skills.
• The ability to manage competing priorities and meet deadlines.
• Experience preparing project documentation, status reports, action registers and meeting minutes.
• Strong analytical and problem-solving capabilities.
• Advanced Microsoft Office skills, particularly Excel, PowerPoint, SharePoint, MS Lists and Teams.

Responsibilities

• Coordinate and maintain project plans, action registers, risk logs and implementation trackers.
• Schedule project meetings, prepare agendas, record minutes and monitor follow-up actions.
• Support the delivery of new customer implementations and business transition projects.
• Prepare project documentation including status reports, governance packs, implementation plans and customer onboarding materials.
• Monitor project milestones and escalate potential risks, delays or issues.
• Coordinate information and inputs from multiple stakeholders across the business.
• Support operational readiness activities including systems, processes, resources and communications.
• Maintain accurate project records and reporting to ensure visibility of progress, dependencies and risks.

Skills

Project coordination

Stakeholder management

Prioritisation

Documentation

Analytical thinking

Communication

MS Office proficiency

Tools

MS Office Suite

MS Lists

SharePoint

Teams

Excel

PowerPoint

Job description

Here at BevChain, a wholly-owned subsidiary of Linfox, we areleaders in beverage supply chain solutions. As industry specialists, we partner with major customers, including some of Australia’s top beer, wine, spirits, and non-alcoholic beverage brands. Our mission is to provide our customers with a competitive advantage through industry leading innovations in safety, sustainability and efficiency. Linfox is Asia Pacific's largest privately owned logistics business, and BevChain benefits from Linfox’sextensivescale,resources andlogistics network. Create a career to be proud of. Expect all this and more when you join us at BevChain.

What does the job look like?

Reporting to the Project Manager, you will play a key role in coordinating project activities from opportunity through to operational handover. You'll work closely with teams across Business Development, Operations, Commercial, Customer Service and Finance to ensure projects remain on track, risks are managed and stakeholders remain informed throughout the implementation journey. Key Responsibilities

• Coordinate and maintain project plans, action registers, risk logs and implementation trackers.
• Schedule project meetings, prepare agendas, record minutes and monitor follow-up actions.
• Support the delivery of new customer implementations and business transition projects.
• Prepare project documentation including status reports, governance packs, implementation plans and customer onboarding materials.
• Monitor project milestones and **escalate** potential risks, delays or issues.
• Coordinate information and inputs from multiple stakeholders across the business.
• Support operational readiness activities including systems, processes, resources and communications.
• Maintain accurate project records and reporting to ensure visibility of progress, dependencies and risks.

Are you the one?

You are highly organised, detail-oriented and thrive in a fast-paced environment where you can coordinate multiple priorities at once. To be successful in this role, you will bring:

• Experience in project coordination, project administration, logistics, supply chain, customer service or a similar business support role.
• Experience supporting projects, implementations, business improvements or change initiatives.
• Strong stakeholder management and communication skills.
• The ability to manage competing priorities and meet deadlines.
• Experience preparing project documentation, status reports, action registers and meeting minutes.
• Strong analytical and problem-solving capabilities.
• Advanced Microsoft Office skills, particularly Excel, PowerPoint, SharePoint, MS Lists and Teams.

What's in it for me?

• 12 weeks paid parental leave and return to work bonus for eligible employees
• Career development opportunities and mentoring programs
• Access to a range of benefits across dining and adventure, travel and health and well-being
• The chance to work in a high-performing team where your contributions truly make an impact

At Linfox, we focus on providing an inclusive and diverse workplace where our people can perform at their best. We welcome and encourage applications from people of all backgrounds, identities and perspectives; with people of diverse genders, ages, religions, abilities, sexual orientations and cultures (including Aboriginal and Torres Strait Islander peoples) encouraged to apply.

Further information

You will be required to meet BevChain's employment criteria which will include but not be limited to a criminal history check and full medical with a drug and alcohol test.