Project Coordinator

aia; City of Melbourne; Hybrid; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Hybrid work model

Training and development opportunities

Career development through internalmob

Health and wellbeing initiatives

Job summary

AIA Australia in Melbourne is seeking a Project Coordinator to support Technology BAU activities and project governance reporting. You will manage financial tracking, resourcing, and system administration for delivery tools, plus Procure to Pay processes to ensure timely payments.

The role is based in our Melbourne Office with a hybrid work model on offer, collaborating with technology, finance and vendor groups to ensure high-quality administration and governance outcomes.

Qualifications

• Previous experience working within a project coordinator role across multiple vendors.
• A strong understanding of project finances and accruals.
• Strong financial, analytical and organisational skills with the ability to manage reporting, forecasting and financial tracking.
• Confident with project support tools and systems and able to learn new technologies quickly and apply them.

Responsibilities

• Coordinate end-to-end project support activities, including reporting, governance packs, data tracking and workforce planning updates.
• Manage financial administration and Procure to Pay processes to ensure accurate spend tracking, forecasting, reconciliation and timely vendor payments.
• Administer project systems and tools, including user onboarding/offboarding, access management and support across timesheets, financial trackers and Jira or Confluence.
• Drive continuous improvement by evaluating tools and processes, and proactively resolving or escalating issues in a timely manner.
• Build strong working relationships with internal and external stakeholders to ensure smooth delivery, communication and alignment.

Skills

Project coordination

Vendor management

Financial tracking

Stakeholder coordination

Analytical skills

Organisational skills

Learning new tech

Tools

Jira

Confluence

Job description

BE THE DIFFERENCE

At AIA we don’t simply believe in being ‘the best’. We believe in better – because there’s no limit to how far ‘better’ can take us. Everything we do is driven by our purpose to make a difference by helping people embrace Healthier, Longer, Better Lives. And every one of our people has an important role to play. If you want to make a difference by helping shape a healthier, better-protected Australia, read on.

The Opportunity:

The Project Coordinator supports and coordinates Technology BAU activities and project governance reporting and committees. The role manages financial tracking, resourcing, and system user administration for delivery support tools. It is also responsible for overseeing Procure to Pay processes for Technology and Projects to ensure accurate and timely payments and reporting.

This role is based in our Melbourne Office, and a hybrid work model is on offer.

To do this successfully you will:

• Coordinate end-to-end project support activities, including reporting, governance packs, data tracking and workforce planning updates.
• Manage financial administration and Procure to Pay processes to ensure accurate spend tracking, forecasting, reconciliation and timely vendor payments.
• Administer project systems and tools, including user onboarding/offboarding, access management and support across timesheets, financial trackers and Jira or Confluence.
• Drive continuous improvement by evaluating tools and processes, and proactively resolving or escalating issues in a timely manner.
• Build strong working relationships with internal and external stakeholders to ensure smooth delivery, communication and alignment.

Successful applications will demonstrate:

• Previous experience working within a project coordinator role across multiple vendors
• A strong understanding of project finances and accruals
• Strong financial, analytical and organisational skills, with the ability to manage accurate reporting, forecasting and financial tracking.
• Confidence working with project support tools and systems, including ability to learn new technologies quickly and apply them effectively.
• The ability to prioritise tasks and manage competing deadlines in line with project and financial requirements.
• Clear communication and collaboration skills to work effectively with a wide range of stakeholders across technology, finance and vendor groups.
• A proactive approach to identifying issues, improving processes and ensuring high-quality administration and governance outcomes.

Why choose AIA:

At AIA, we’ve made a promise to help people live healthier, longer, better lives. And it starts with our own people.

• Access our training and development to build on your current skills
• Career development through internal mobility opportunities
• Work for a business helping millions of Australians and make a difference to someone’s life everyday
• Access additional leave days a year to recharge and refresh yourself
• Enjoy wonderful Health and Wellbeing initiatives that support you
• Work with supportive and inclusive managers

At AIA Australia, we’re proud to help guide, support and protect the wellbeing of over 3.5 million Australians. As part of the AIA Group - the largest independent publicly listed pan-Asian life insurance group – it is our ambition to engage one billion people to live Healthier, Longer, Better Lives by 2030. Lots of companies like to say they’re different. What makes us truly different at AIA, is the difference we make in people’s lives. We are proud that this difference has been recognised in the 2024 ANZIIF awards by being named Life Insurance Company of the Year.

AIA is different. Are you?