Project Coordinator

AIA Hong Kong and Macau; City of Melbourne; Hybrid; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

AIA Australia in Melbourne is seeking a Project Coordinator to support Technology BAU activities, project governance reporting and committees. The role manages financial tracking, resourcing and system administration for delivery tools, and oversees Procure to Pay processes to ensure timely payments.

Based in our Melbourne office with a hybrid work model on offer, you will coordinate end-to-end project support, manage forecasts and spend tracking, and administer Jira or Confluence access and

Qualifications

• Experience in a project coordinator role across multiple vendors.
• Strong understanding of project finances, accruals and reporting.
• Excellent analytical, organisational and communication skills.
• Comfort learning new tools and applying them effectively.

Responsibilities

• Coordinate end-to-end project support activities, including reporting and governance packs.
• Manage financial administration and Procure to Pay processes.
• Administer project systems, access, onboarding, and timesheets.
• Drive process improvements and resolve issues in a timely manner.
• Build relationships with stakeholders across technology, finance and vendors.

Skills

Project coordination

Financial tracking

Jira/Confluence

Stakeholder management

Data analysis

Tools

Jira

Confluence

Job description

BE THE DIFFERENCE

At AIA we don’t simply believe in being ‘the best’. We believe in better – because there’s no limit to how far ‘better’ can take us. Everything we do is driven by our purpose to make a difference by helping people embrace Healthier, Longer, Better Lives. And every one of our people has an important role to play. If you want to make a difference by helping shape a healthier, better-protected Australia, read on.

The Opportunity

The Project Coordinator supports and coordinates Technology BAU activities and project governance reporting and committees. The role manages financial tracking, resourcing, and system user administration for delivery support tools. It is also responsible for overseeing Procure to Pay processes for Technology and Projects to ensure accurate and timely payments and reporting. This role is based in our Melbourne Office, and a hybrid work model is on offer.

Key Responsibilities

• Coordinate end-to-end project support activities, including reporting, governance packs, data tracking and workforce planning updates.
• Manage financial administration and Procure to Pay processes to ensure accurate spend tracking, forecasting, reconciliation and timely vendor payments.
• Administer project systems and tools, including user onboarding/offboarding, access management and support across timesheets, financial trackers and Jira or Confluence.
• Drive continuous improvement by evaluating tools and processes, and proactively resolving or escalating issues in a timely manner.
• Build strong working relationships with internal and external stakeholders to ensure smooth delivery, communication and alignment.

Ideal Candidate

• Previous experience working within a project coordinator role across multiple vendors.
• A strong understanding of project finances and accruals.
• Strong financial, analytical and organisational skills, with the ability to manage accurate reporting, forecasting and financial tracking.
• Confidence working with project support tools and systems, including ability to learn new technologies quickly and apply them effectively.
• The ability to prioritise tasks and manage competing deadlines in line with project and financial requirements.
• Clear communication and collaboration skills to work effectively with a wide range of stakeholders across technology, finance and vendor groups.
• A proactive approach to identifying issues, improving processes and ensuring high-quality administration and governance outcomes.

Why Choose AIA

• Access our training and development to build on your current skills.
• Career development through internal mobility opportunities.
• Work for a business helping millions of Australians and make a difference to someone’s life everyday.
• Access additional leave days a year to recharge and refresh yourself.
• Enjoy wonderful Health and Wellbeing initiatives that support you.
• Work with supportive and inclusive managers.

AIA Australia, we’re proud to help guide, support and protect the wellbeing of over 3.5 million Australians. As part of the AIA Group – the largest independent publicly listed pan-Asian life insurance group – it is our ambition to engage one billion people to live Healthier, Longer, Better Lives by 2030.

We are proud that this difference has been recognised in the 2024 ANZIIF awards by being named Life Insurance Company of the Year.

As the largest listed company on the Hong Kong Stock Exchange, we’ve been proudly making a difference for people and communities across Asia for over a century. And we build on this every day with our ambition to engage one billion people to live Healthier, Longer, Better Lives by 2030.

If you work at AIA, you play an important part in this movement. Which is why we give you every opportunity to learn, grow and shape your career - your way. Inspiring and supporting you to thrive - not just at work, but in life. Believe in better with AIA.

AIA is different. Are you?

View our AIA LinkedIn page Bring your difference to AIA