Project Coordinator

AIA Company Limited; City of Melbourne; Hybrid; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Training and development

Internal mobility opportunities

Health and wellbeing initiatives

Additional leave days a year

Job summary

AIA Australia is seeking a Project Coordinator to support Technology BAU activities, delivery governance and reporting. The role handles financial tracking, resourcing and Procure to Pay processes for timely vendor payments.

Based in Melbourne with a hybrid work model, you will oversee project systems, onboarding, access management and continuous improvement across tools like Jira and Confluence, collaborating with technology, finance and vendor groups.

Qualifications

• Previous experience in a project coordinator role across multiple vendors or programs.
• Strong understanding of project finances, accruals and governance reporting.
• Financial, analytical and organisational skills for accurate reporting and forecasting.
• Proficiency with project support tools and systems; ability to learn new technologies quickly.
• Ability to prioritise tasks and manage competing deadlines with stakeholders across technology, finance and vendors.

Responsibilities

• Coordinate end-to-end project support activities, including reporting, governance packs and data tracking.
• Manage financial administration and Procure to Pay processes to ensure accurate spend tracking and timely payments.
• Administer project systems and tools (Timesheets, financial trackers, Jira/Confluence) and user access.
• Drive continuous improvement by evaluating tools and processes and resolving issues promptly.
• Build strong relationships with internal and external stakeholders to ensure smooth delivery and alignment.

Job description

BE THE DIFFERENCE

At AIA we don’t simply believe in being ‘the best’. We believe in better – because there’s no limit to how far ‘better’ can take us. Everything we do is driven by our purpose to make a difference by helping people embrace Healthier, Longer, Better Lives. And every one of our people has an important role to play. If you want to make a difference by helping shape a healthier, better-protected Australia, read on.

The Opportunity:

The Project Coordinator supports and coordinates Technology BAU activities and project governance reporting and committees. The role manages financial tracking, resourcing, and system user administration for delivery support tools. It is also responsible for overseeing Procure to Pay processes for Technology and Projects to ensure accurate and timely payments and reporting.

This role is based in our Melbourne Office, and a hybrid work model is on offer.

To do this successfully you will:

• Coordinate end-to-end project support activities, including reporting, governance packs, data tracking and workforce planning updates.
• Manage financial administration and Procure to Pay processes to ensure accurate spend tracking, forecasting, reconciliation and timely vendor payments.
• Administer project systems and tools, including user onboarding/offboarding, access management and support across timesheets, financial trackers and Jira or Confluence.
• Drive continuous improvement by evaluating tools and processes, and proactively resolving or escalating issues in a timely manner.
• Build strong working relationships with internal and external stakeholders to ensure smooth delivery, communication and alignment.

Successful applications will demonstrate:

• Previous experience working within a project coordinator role across multiple vendors
• A strong understanding of project finances and accruals
• Strong financial, analytical and organisational skills, with the ability to manage accurate reporting, forecasting and financial tracking.
• Confidence working with project support tools and systems, including ability to learn new technologies quickly and apply them effectively.
• The ability to prioritise tasks and manage competing deadlines in line with project and financial requirements.
• Clear communication and collaboration skills to work effectively with a wide range of stakeholders across technology, finance and vendor groups.
• A proactive approach to identifying issues, improving processes and ensuring high-quality administration and governance outcomes.

Why choose AIA:

• Access our training and development to build on your current skills
• Career development through internal mobility opportunities
• Work for a business helping millions of Australians and make a difference to someone’s life everyday
• Access additional leave days a year to recharge and refresh yourself
• Enjoy wonderful Health and Wellbeing initiatives that support you
• Work with supportive and inclusive managers

At AIA Australia, we’re proud to help guide, support and protect the wellbeing of over 3.5 million Australians. As part of the AIA Group - the largest independent publicly listed pan-Asian life insurance group – it is our ambition to engage one billion people to live Healthier, Longer, Better Lives by 2030. Lots of companies like to say they’re different. What makes us truly different at AIA, is the difference we make in people’s lives. We are proud that this difference has been recognised in the 2024 ANZIIF awards by being named Life Insurance Company of the Year.

AIA is different. Are you?