Project Coordinator

be Around GmbH; City of Melbourne; Hybrid; AUD 65,000 - 78,000; Full time

Job summary

Service Stream is seeking a Project Coordinator in Melbourne for its Advanced Metering team. This permanent full-time role focuses on scheduling, coordinating inductions, and ensuring completion of work orders across multiple contracts.

The successful candidate will manage diverse stakeholders, maintain documentation, and uphold quality and safety standards while supporting continuous improvement initiatives in a flexible work arrangement environment.

Qualifications

• Minimum 12 months experience in work order management & scheduling.
• Knowledge of the electricity industry in Australia desired.
• Professional and confident talking to commercial customers.
• Intermediate competencies in MS Office suite: Word, Excel, Outlook.
• Excellent organisational and administration skills.
• High level attention to detail.
• Able to work discreetly with sensitive and confidential information.

Responsibilities

• Facilitate and manage workforce scheduling, planning and allocation.
• Schedule work orders with customers via phone or email to arrange access.
• Coordinate inductions, pre approvals, and any customer requirements.
• Work efficiently with Service Stream and client systems/databases.
• Maintain an up-to-date database documenting administrative tasks.
• Ensure work complies with quality and safety requirements.
• Identify and consolidate data from client to plan work orders.
• Maintain field resource leave requests for adequate resourcing.
• Attend weekly stakeholder and client meetings for scheduling progress.
• Undertake other duties as requested by the Scheduling & Performance Manager.
• Focus on problem solving, compliance and servicing client expectations.

Skills

Work order management

Scheduling

Client communication

MS Office

Organisational skills

Attention to detail

Tools

MS Office (Word, Excel, Outlook)

Job description

Primary Location

VIC - Melbourne - 655 Collins St

Job Description Summary

Service Stream's Utilities division are currently seeking a Project Coordinator to join our growing team in Advanced Metering

About the Role

Service Stream's Utilities division are currently seeking a Project Coordinator to join our growing team in Advanced Metering.

Nature of position: Permanent Full-time

Location: Collins St, Melbourne (Flexible work arrangements available)

Reporting Line: Scheduling & Performance Manager

The purpose of this position is to ensure all aspects of work orders across multiple contracts are scheduled, attended and completed at the end of each business day. Ensuring compliance with client, retailer, and AEMO requirements. The role provides day-to-day scheduling, allocation, support and coordination with customers and field teams, contributing to a high standard of work, service quality, and continuous improvement.

Key Responsibilities

• Facilitate and manage all aspects of workforce scheduling, planning and allocation in relevant systems for work orders as proposed by client and available capacity
• Schedule work orders with customers via phone and / or email to arrange access for our workforce
• Coordinate all inductions, pre approvals, and any additional requirements requested by the customer
• Working efficiently with Service Stream and client systems and databases
• Maintain an organised and up to date database documenting all administrative tasks performed
• Ensure all work performed is in accordance with contractual quality and safety requirements to company standards and to the satisfaction of the client and customers
• Identify and consolidate data from the client in order to plan and allocate work orders
• Maintain field resource leave requests to ensure adequate resourcing
• Attend weekly stakeholder and client meetings to deliver comprehensive scheduling progress reports
• Undertake and complete any other duties as requested by the Scheduling & Performance Manager
• Strong focus on problem solving, compliance and servicing the client's expectations

Skills and Experience

• Minimum 12 months experience in work order management & scheduling role
• Knowledge of the electricity industry in Australia desired
• Professional and confident talking to commercial customers
• Intermediate competencies in MS Office suite: Word, Excel, Outlook
• Excellent organisational and administration skills
• High level attention to detail
• Able to work discreetly with sensitive and confidential information

About us

Service Stream is an equal opportunity ASX-listed business that develops and operates Australia's essential services networks across telecommunications, utilities, transport, defence, and social infrastructure industries. Specialising in designing, constructing, and maintaining new and existing networks, we provide end-to-end engineering and asset management solutions for our blue-chip client base. Committed to fostering a workplace culture that values diversity and inclusion, Service Stream actively promotes the employment of Aboriginal and Torres Strait Islanders, people with disabilities, LGBTQI individuals, and other diverse groups. As a signatory to the Veterans Employment Commitment, we also value the skills and experience of ex-ADF members and their partners, strongly considering veterans who meet the key criteria for our employment opportunities.

Department

Administration