Project Coordinator - Reliability (Water Renewals)

Service Stream; City of Melbourne; On-site; AUD 90,000 - 110,000; Full time

Job summary

Service Stream is seeking a Project Coordinator to support the Yarra Valley Water Reliability Program in VIC. You will coordinate bookings, workpacks, permits, material orders and QA documents while tracking progress across multiple projects.

Ideal candidates are highly organised with strong communication skills, capable of collaborating with Project Engineers, field teams and internal stakeholders, and holding a valid Victorian driver’s licence.

Qualifications

• Self-motivated and highly organised attitude.
• Ability to effectively manage multiple priorities with stakeholders.
• Valid Victorian Driver’s licence.

Responsibilities

• Coordinate project bookings and develop workpacks.
• Prepare and manage permit applications.
• Coordinate material orders based on Engineer requirements.
• Upload QA documentation into client systems (JAMS/Maximo).
• Schedule valve and hydrant inspection programs.
• Assist with customer letter drops and notifications.
• Record meeting minutes and follow up actions.
• Maintain and update project trackers for visibility.

Skills

Organised

Communication

Multi-project coordination

Education

Formal qualification or relevant project/construction experience

Tools

MS Word

MS Excel

PowerPoint

Outlook

Job description

Primary Location VIC - Clayton. We are seeking an organised and proactive Project Coordinator to join our Yarra Valley Water Reliability Program, supporting the delivery of water renewal and water asset inspection packages. Working closely with our Project Engineers and Project Management team, you will coordinate key project activities including project bookings, workpack preparation, permit applications, material ordering, QA documentation, inspection scheduling and project tracking. This role is ideal for someone with strong organisational and communication skills who enjoys working across multiple projects and stakeholders and wants to play an important role in keeping projects organised, compliant and ready for delivery.

About the Role

As a Project Coordinator within the Yarra Valley Water Reliability Program, you will provide day-to-day coordination and administrative support to our Project Engineers and Project Management team across water renewal and asset inspection activities.

• Coordinating project bookings and developing project workpacks
• Preparing and managing permit applications
• Coordinating material orders based on Project Engineer requirements
• Uploading QA documentation into client asset management systems, including JAMS/Maximo
• Scheduling valve and hydrant inspection programs
• Assisting with customer letter drops and notifications
• Recording meeting minutes and following up actions
• Maintaining and updating project trackers to provide visibility of project status and upcoming requirements

About You

• A self-motivated and highly organised attitude
• Ability to effectively manage multiple priorities and work with collaboratively Project Engineers, field teams and internal stakeholders
• Either a formal qualification or relevant project/construction experience
• Intermediate Microsoft Word, Excel PowerPoint & Outlook
• Valid Victorian Driver’s license

About Us

Service Stream, together with its subsidiaries and affiliates, is a leading national service provider to develop and operate Australia’s essential communications, energy and water networks in the telecommunications, utilities and transport industries. We specialise in the design, construction and maintenance of new and existing networks, and deliver end-to-end engineering and asset management solutions on behalf of our blue-chip client base.

Service Stream is committed to building a workplace culture that values diversity and inclusion. We actively promote the employment of Aboriginal and Torres Strait Islanders, people with a disability, LGBTQI and other diverse groups to strengthen relationships and benefit our people, clients, and communities. Service Stream are a signatory to the Veterans Employment Commitment. We value the skills and experience of ex-ADF members and their partners and will strongly consider veterans who meet the key criteria for our employment opportunities.