Project Administrator - ACT Government

Rubix Solutions; Canberra; On-site; AUD 70,000 - 95,000; Full time

Job summary

ACT Government is seeking a Project Administrator / Commercial Support Officer in Canberra, ACT, for a 9 month contract. The role combines commercial administration, procurement, contract management, financial administration and executive support within a commercial team.

You will work with senior leaders, project managers, suppliers and internal stakeholders to support governance and project delivery. The successful candidate will be highly organised, commercially minded and comfortable

Qualifications

• Experience in commercial, project, procurement, contract or administration support - Particularly within ACT Gov setting
• Strong organisational skills and ability to manage competing priorities
• Excellent written and verbal communication skills
• Experience preparing reports, briefs and presentations
• Attention to detail and risk escalation
• Confidence working with senior stakeholders, suppliers and project teams

Responsibilities

• Support procurement activities, including documentation, approvals, evaluations and timelines
• Prepare, manage and monitor consultant briefs, contracts, purchase orders and project budgets
• Monitor contract milestones, deliverables and expiry dates
• Process invoices and monitor expenditure against budgets
• Prepare reports, briefing notes, correspondence and presentations
• Maintain accurate project records and ensure compliance with record-keeping requirements
• Provide administrative and executive support to senior leaders and project teams
• Coordinate meetings, stakeholder engagement activities, agendas, papers and minutes
• Track actions from meetings and ensure timely follow-up
• Support governance, reporting and project requirements as needed

Skills

Commercial knowledge

Procurement

Contract management

Executive support

Stakeholder engagement

Job description

Project Administrator / Commercial Support Officer
Canberra, ACT | ACT Government | 9 Month - Contract Opportunity
We are currently seeking an experienced Commercial Support Officer to join a commercial team within the ACT Government.
This is a varied role combining commercial administration, procurement, contract management, financial administration and executive support, working closely with senior leaders, project managers, suppliers and internal stakeholders.
The successful candidate will be highly organised, commercially minded and comfortable working across multiple priorities within a government environment.
The Role Reporting to the Senior Director, Commercial Strategy, you will provide high-level administrative, procurement and governance support to ensure the effective operation of the team.
Key responsibilities will include:

• Supporting procurement activities, including documentation, approvals, evaluations, timeframes and stakeholder inputs
• Preparing, managing and monitoring consultant briefs, contracts, purchase orders and project budgets
• Monitoring contract milestones, deliverables and expiry dates
• Processing invoices and monitoring expenditure against approved budgets
• Preparing reports, briefing notes, correspondence, presentations and operational documents
• Maintaining accurate project records and ensuring compliance with record-keeping requirements
• Providing high-level administrative and executive support to senior leaders and project teams
• Coordinating meetings, stakeholder and consultant engagement activities, agendas, papers and minutes
• Tracking actions arising from meetings and ensuring follow-up within required timeframes
• Supporting broader governance, reporting and project requirements as required

About You We are looking for someone who can demonstrate:

• Experience in commercial, project, procurement, contract or administration support - Particularly within ACT Gov setting
• Strong organisational skills and the ability to manage competing priorities
• Excellent written and verbal communication skills
• Experience preparing professional reports, correspondence, briefs and presentations
• Strong attention to detail and the ability to identify and escalated risks
• Confidence working with senior stakeholders, suppliers, consultants and project teams
• Experience maintaining accurate project documentation and records
• The ability to quickly understand and operate within government processes and compliance requirements

Desirable Experience Experience in any of the following will be highly regarded:

• ACT Government
• Government procurement
• Contract administration or contract management
• Commercial projects
• Infrastructure, construction, property or consulting environments
• PMO or project administration

Why Apply? This is an opportunity to work within an ACT Government commercial team, gaining exposure to procurement, contracts, project budgets, governance and senior stakeholder engagement.
If you have a strong commercial or project administration background and are looking for an opportunity within the government sector, we would be interested in hearing from you.