Project Administrator

DT Infrastructure; Townsville City; On-site; AUD 65,000 - 90,000; Full time

Job summary

DT Infrastructure is seeking a Project Administrator to support the Majors Creek Project near Woodstock, 40km south of Townsville. You will report to the Senior Project Manager and help manage day-to-day administration, workforce coordination, and site compliance for a major renewable energy development.

Join a team delivering essential infrastructure for Queensland with close collaboration with project managers, construction crews, subcontractors and internal stakeholders.

Qualifications

• Minimum 3 years' experience in administration within construction, mining, infrastructure.
• Experience coordinating high-volume travel and accommodation bookings.
• Strong Microsoft Office skills with document control and project records management.

Responsibilities

• Provide day-to-day administrative support to project management and site leadership teams, including correspondence, document control, reporting, meeting minutes and general office coordination.
• Coordinate workforce mobilisation, travel, accommodation and transport arrangements for employees and contractors, maintaining accurate records and supporting roster logistics.
• Maintain site registers, training matrices, induction records and personnel compliance documentation, monitoring licences, tickets and certifications for site access.
• Manage purchase orders, purchase requisitions, invoice receipting, supplier documentation and general cost tracking, ensuring timely processing.
• Coordinate training bookings, competency renewals and site inductions, working with HR, HSE and construction teams to support workforce readiness.
• Maintain accurate project records and filing systems, assist with audit preparation and act as a key administrative contact for employees, subcontractors and stakeholders.

Skills

Project administration

MS Office (Excel/Word/Outlook)

Document control

Workforce coordination

Site-based project experience

Education

Diploma in Administration or Business

Job description

DT Infrastructure is a trusted provider of engineering and construction solutions that unlock opportunities for our clients, communities and people. Specialising in Defence, transport and infrastructure, we offer a unique synergy of local expertise in complex projects and the global perspective of our multinational parent company, Gamuda Berhad. Through engineering innovation, collaborative contracting and leading sustainability practices we're unlocking opportunities for a better tomorrow.

About the role

Looking to put your project administration experience to work on a major renewable energy development close to home?

DT Infrastructure is seeking an experienced and highly organised Project Administrator to join our team delivering the Majors Creek Project, located near Woodstock, approximately 40km south of Townsville.

Reporting to the Senior Project Manager, you'll play an important role in supporting the day-to-day operations of the project, ensuring administrative processes, workforce coordination and site compliance requirements are managed efficiently.

You'll work closely with project managers, construction teams, subcontractors and internal stakeholders to coordinate workforce mobilisation, travel and accommodation, training records, purchasing and general site administration. You'll also be responsible for maintaining accurate project documentation, supporting reporting requirements and ensuring personnel records remain current and audit-ready.

This is an opportunity to bring your organisational skills and construction administration experience to a major renewable energy project, supporting the teams responsible for delivering important infrastructure for Queensland's future.

About the Majors Creek Project

Be part of one of North Queensland's major renewable energy projects, right on Townsville's doorstep and on the traditional lands of the Bindal People. Located near Woodstock, approximately 40km south of Townsville, the Majors Creek Project is being delivered by DT Infrastructure for Edify Energy.

The project forms part of a major solar and battery storage energy development that will deliver renewable generation and large-scale battery storage to support Queensland's future energy needs. With construction expected to create around 400 jobs and significant investment flowing through local businesses and suppliers, Majors Creek is creating exciting opportunities for the Townsville region.

For Townsville locals, this is an opportunity to work on a major renewable energy project close to home, while contributing to Queensland's clean energy future.

Key Responsibilities

• Provide day-to-day administrative support to the project management and site leadership teams, including correspondence, document control, reporting, meeting minutes and general office coordination
• Coordinate workforce mobilisation, travel, accommodation and transport arrangements for employees and contractors, maintaining accurate records and supporting roster logistics
• Maintain site registers, training matrices, induction records and personnel compliance documentation, monitoring licences, tickets and certifications to ensure ongoing site access requirements are met
• Manage purchase orders, purchase requisitions, invoice receipting, supplier documentation and general cost tracking, ensuring accurate and timely processing
• Coordinate training bookings, competency renewals and site inductions, working closely with HR, HSE and construction teams to support workforce readiness
• Maintain accurate project records and filing systems, assist with audit preparation and act as a key administrative contact for employees, subcontractors, suppliers and project stakeholders

About You

• Minimum 3 years' experience in administration, with previous experience in construction, mining, infrastructure or another site-based project environment highly regarded
• Demonstrated experience coordinating high-volume travel and accommodation bookings, workforce mobilisation and administrative processes
• Strong Microsoft Office skills, particularly Excel, Word and Outlook, with experience maintaining electronic records, registers and project documentation
• Excellent organisational skills and attention to detail, with the ability to manage competing priorities, meet deadlines and work effectively in a fast-paced project environment
• Strong communication and interpersonal skills, with a proactive, solutions-focused approach and the ability to build effective relationships across project teams and external stakeholders
• Current driver's licence, Construction White Card and High School Certificate, with a Diploma in Administration or Business desirable but not essential

Why work for DTI

• Competitive pay that reflects your contribution: We reward performance and impact, with our remuneration benchmarked to market.
• Purpose-driven careers in infrastructure: As we grow our presence in the renewable energy sector, DTI is also continuing to cement its position as a delivery partner of choice across rail, roads and Defence infrastructure projects. Our teams benefit from the variety of opportunities, applying their skills and experience across multiple sectors.
• Fostering your development: We've developed a culture where continuous learning is front and centre of everything we do. Fostering the growth and development of our people is key to our success and ensuring that we are preparing the next generation of leaders is a core focus for our business.
• Parental leave designed for the reality of family life: Our industry leading parental leave policies are centred on flexibility to support modern family life, because at DTI, little families are a part of our one big family.
• Flexibility that works for you and for us: We acknowledge that everyone's needs are different in striking the right work-life integration. Whether it's hybrid working, adjusted hours, job sharing or balancing family commitments, we'll work together to make it work.

DT Infrastructure is committed to building a diverse and inclusive workplace that champions opportunity and respect. Our focus on inclusivity is active and ongoing. Women, people of Aboriginal or Torres Strait Island descent and former members of the Australian Defence Force are encouraged to apply.

Visit www.DTInfrastructure.com.au to explore how DTI can support your career progression, unlock personal advantages and apply for our opportunities.