Project Administrator

ARTC; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Flexible working options

Competitive remuneration

Health and wellbeing support

Novated leasing options

Employee Assistance Program

Job summary

ARTC is delivering Australia's future rail network and is seeking a highly organised Project Administrator to support Infrastructure Projects. You’ll work closely with Project Managers and stakeholders, handling document control, financial administration, meetings and travel to keep projects on track.

The role suits proactive individuals who can manage multiple priorities, maintain confidentiality, and use Microsoft Office and other business systems to improve efficiency and project delivery.

Qualifications

• Experience in administration, project support or business support.
• Strong organisational skills with ability to manage competing priorities.
• Experience maintaining records and document management systems.
• Well-developed written and verbal communication skills.
• Confidence using Microsoft Office applications and other business systems.
• Experience supporting financial or procurement administration would be highly regarded.
• Strong customer service and stakeholder management skills.
• Ability to exercise discretion and maintain confidentiality.
• Proactive, independent and collaborative work style.
• Ability to quickly learn new systems, policies and procedures.
• Commitment to workplace safety and risk management.

Responsibilities

• Provide day-to-day administrative and project coordination support.
• Prepare and maintain project documentation, reports and records.
• Maintain accurate document management systems and databases.
• Support purchase orders, invoices and vendor administration.
• Coordinate meetings, travel, onboarding and logistics.
• Liaise with internal teams, contractors and stakeholders.
• Monitor priorities and follow up actions for timely outcomes.
• Identify opportunities to improve administrative processes.
• Maintain confidentiality per ARTC requirements.

Skills

Administration

Project coordination

Stakeholder management

Microsoft Office

Procurement support

Confidentiality

Independent work

Team collaboration

Multitasking

Job description

About ARTC

We’re one of the country’s largest rail network owners, proud to be keeping the future of transport on track.

About ARTC

We’re one of the country’s largest rail network owners, proud to be keeping the future of transport on track.

A vital link in the nation's transport supply chain, every day our people manage the movement of over 415 freight and passenger trains across five states, 9,600km of track, 39 worksites and the lands of more than 50 First Nations.

Rail isn’t just a mode of transport, it's a safer and more environmentally friendly choice. We're committed to expanding and modernising our rail network, having invested billions of dollars to ensure its efficiency and sustainability.

Join us and be part of a team that’s shaping the future of transport in Australia.

About The Team

When you join the Infrastructure Projects team, you’ll join a group of professionals delivering Australia’s future rail network.

To help grow rail freight in Australia, the team is focused on ensuring the delivery of critical construction projects across the country, including implementation of our >$2 billion Network Investment Program developed with the Australian Government.

The team plays a pivotal role in ARTC’s ongoing efforts to improve network performance and resilience and keep the future of freight on track.

About The Opportunity

Join ARTC’s Infrastructure Projects team in a varied role providing high-quality administrative, project coordination and business support across a busy project environment.

As a Project Administrator, you’ll work closely with Project Managers, project teams and key business stakeholders to keep project administration running smoothly. From document and records management through to financial administration, meetings, travel and stakeholder coordination, you’ll play an important role in supporting efficient project delivery.

This role would suit someone who is highly organised, proactive and comfortable managing multiple priorities while maintaining accuracy and attention to detail.

Key Responsibilities

• Provide day-to-day administrative and project coordination support to Infrastructure Projects teams.
• Prepare and maintain project documentation, correspondence, reports, registers and records.
• Maintain accurate document management systems, databases and information repositories.
• Support purchase orders, invoices, vendor administration, work orders and other financial processes.
• Coordinate meetings, travel, onboarding and other project and business logistics.
• Liaise with internal teams, contractors, consultants, suppliers and other stakeholders.
• Monitor priorities and follow up actions to support timely project outcomes.
• Identify opportunities to improve administrative processes and ways of working.
• Maintain confidentiality and ensure information is managed in accordance with ARTC requirements.

What do we want from you?

To ensure success in this position, applicants will be able to demonstrate:

• Experience in administration, project support or business support, ideally within a complex project or operational environment.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Experience maintaining records, databases and document management systems.
• Well-developed written and verbal communication skills.
• Confidence using Microsoft Office applications and other business systems.
• Experience supporting financial or procurement administration would be highly regarded.
• Strong customer service and stakeholder management skills.
• Ability to exercise judgement, discretion and maintain confidentiality.
• A proactive approach with the ability to work independently and collaboratively as part of a team.
• Ability to quickly learn new systems, policies and procedures.
• Commitment to workplace safety and effective risk management.

If you enjoy keeping things organised, supporting teams and making sure the details are taken care of, this is a great opportunity to contribute to the successful delivery of ARTC’s Infrastructure Projects.

What will you get from us?

• T alk to us about flexible working options
• Competitive remuneration
• Resources to support your health and wellbeing and development
• Novated leasing options, as well as discounts and support programs
• 24/7 Employee Assistance Program for all employees and their direct family members

Our Organisation and Culture

At ARTC, we’re more than just a rail network. We’re a team of dedicated professionals committed to keeping Australia moving forward. Our culture is one of inclusion & collaboration, and continuous improvement. We’re focused on growth, not just for our business but for our people and our country.

In everything we do, safety is our top priority. We believe in providing a safe workplace where everyone can thrive. Our commitment to safety is not just a statement; it's a fundamental part of who we are and enables us to best serve our customers and communities.

Our people are at the heart of our success. We value their expertise, their passion, and their dedication. We invest in their development and empower them to make a difference. Together, we are building a future where rail is the preferred mode of transport, contributing to a cleaner, safer, and more sustainable Australia.

Join us at ARTC and be a part of a team that’s shaping the future of transport in Australia.

We’re proud to be an equal opportunity employer and encourage applications from people of Aboriginal and Torres Strait Islander descent.

Applications close

9 September 2026