Project Administrator

Ugl Group; Australia; Hybrid; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Hybrid work arrangement

16 weeks paid parental leave

Salary continuance insurance

Medibank health insurance

Individual Development Plan

Wellness Program with AIA Vitality

OneRewards Discount Program

Job summary

UGL is seeking a proactive Project Administrator to support end-to-end administration across multiple workstreams within the fuels, storage, refining and terminal infrastructure sectors.

You will coordinate procurement, manage documentation, and assist with scheduling and reporting, while liaising with vendors and internal teams to keep projects moving efficiently. This role offers hybrid work options and exposure to a diverse portfolio.

Qualifications

• Proven experience in a Project Administrator role within bulk storage, fuels, refining and terminal infrastructure sectors or similar.
• Exposure to procurement, purchasing, or supply chain coordination within a project environment.
• Strong systems capability including SAP (or other ERP), SharePoint, and MS Office Suite.

Responsibilities

• Provide end-to-end project administration support across multiple workstreams.
• Coordinate project procurement activities, including raising purchase requisitions, tracking orders, and liaising with vendors and internal procurement teams.
• Coordinate documentation, reporting, and project correspondence.
• Maintain project records, procurement registers, and systems (SAP, SharePoint, MS Office).
• Support project and delivery teams with scheduling, reporting, and deliverables tracking.
• Manage onboarding, timesheets, procurement coordination, and general logistics.
• Liaise with internal stakeholders, procurement teams, and site teams to keep projects moving efficiently.

Skills

Project administration

Procurement coordination

Stakeholder communication

Documentation management

Tools

SAP

SharePoint

MS Office

Job description

UGL

UGL provides engineering, construction, and maintenance services across industries including oil and gas, power, renewables, resources, water,defence, and telecommunications, in a fast-paced and ever-evolvingenvironment.

About the role

At UGL, we work on challenging and rewarding projects that help power Australia's energy future. We bring together diverseexpertiseto solve complex engineering challenges, foster innovation, and deliver sustainable outcomes for our customers.

As our Fuels & Energy East business continues to grow, we are inviting Expressions of InterestfromProject Administratorsinterestedin expanding their experience across the bulk storage, fuels,refiningand terminal infrastructure sectors. This is an opportunity to become part of a highly experienced team delivering solutions for some of Australia's most critical assets.

You will gain exposure to a diverse portfolio of fuel terminals, storage facilities, refining infrastructure, brownfield modifications, asset integrity programs, capitalprojectsand operational support activities.You'llwork alongside industry experts and develop valuable experience across the full asset lifecycle, from concept and design through to procurement,constructionand commissioning.

What we offer

• Enjoy a hybrid work arrangement working from home 1-2 days per week.
• Benefit from16 weeksof paid primary parental leave.
• Complimentary salary continuance insurance.
• DiscountedMedibank health insurance.
• Shape your career with an Individual Development Plan.
• Participate in our Wellness Program with AIA Vitality.
• Access ourOneRewardsDiscount Program.

KeyResponsibilities

• Provide end-to-end project administration support across multiple workstreams
• Coordinate project procurement activities, including raising purchase requisitions, tracking orders, and liaising with vendors and internal procurement teams
• Coordinate documentation, reporting, and project correspondence
• Maintain project records, procurement registers, and systems (SAP, SharePoint, MS Office)
• Support project and delivery teams with scheduling, reporting, and deliverables tracking
• Manage onboarding, timesheets, procurement coordination, and generallogistics
• Ensuretimelyfollow-up on key actions, procurement milestones, deadlines, and outstanding items
• Assistwith document control, ensuring compliance with project, procurement, and client requirements
• Liaise with internal stakeholders, procurement teams, and site teams to keep projects moving efficiently

About you

• Proven experience in a Project Administrator role withinbulk storage, fuels, refining and terminalinfrastructuresectors environmentsor similar
• Exposure to procurement,purchasing, or supply chain coordination within a project environment
• Strong systems capability including SAP (or other ERP), SharePoint, and MS Office Suite
• Highly organised with strong attention to detail and the ability to manage competing priorities
• Experience supporting maintenance, engineering, or project delivery teams in a high-volume environment
• Strong communicationskills with the ability to engage across multiple stakeholders and vendors
• Proactive approach with strong follow-up and coordination capability
• Ability to work effectively in a fast-paced, deadline-driven environment

About UGL

As a member of the CIMIC Group of companies, we value diversity in our team’s backgrounds, ideas, workstyles.

We are an Equal Opportunity Employer and strongly encourage applications fromwomen,people with disabilities, Aboriginal & Torres Strait Islander people,mature agedworkers and individuals from culturally diverse backgrounds.

Please note: As part of the recruitment process, relevant screening checks will be conducted. These may include reference checks, verification of the right to work in Australia, a national criminal history check, anti-money laundering checks, and a pre-employment medical assessment (including drug and alcohol screening).